HR & Admin Assistant
Job Description
Title: HR & Admin Assistant
Company Name: DanChurch Aid, Bangladesh office
Vacancy: Not specific
Job Location: Cox's Bazar
Employment Status: Contractual
Educational Requirements:
∎ Master of Business Administration (MBA) or Masters in any subject with PGDHRM preferred
Experience Requirements:
∎ At least 2 year(s)
Job Context:
∎ Contract period: 31st June 2021 with possibility of extension
∎ Location: Cox`s Bazar with frequent field visits
∎ Overall purposes of the role: We are seeking interest in this role from candidates who have experience working in the HR & Admin Assistant level and who are willing to undertake the full spectrum of HR & Admin duties, including HR, Administration. Strong interpersonal skills, attention to detail and an ability to work under pressure are essential.
Job Responsibilities:
∎ Technical Project Management:
∎ Support in the Recruitment process.
∎ Ensure required documents from the recruitment are send to relevant interviewers
∎ Scheduling job interviews and assisting in interview process
∎ Orienting new employees to the organization (setting up a designated log-in, workstation, email address, etc.)
∎ Ensure that the employee receives and sign contractual documents.
∎ Ensure the original signed contract document is filed as a hard and soft copy
∎ Ensure ID Card and logistical arrangements is issued for staff induction.
∎ Maintain and ensure proper filling of all Recruitment and HR related files in leave applications in hard copy as well as soft copy.
∎ Supervise and manage the office cleaners on daily basis and ensure the premises are always kept clean and in good hygiene.
∎ Manage office supplies and consumables including stationery and cleaning items and ensure restocking is done timely.
∎ Facilitate all staff training arrangements including making bookings for the venues, availing stationery and accommodation as necessary.
∎ Assist to conduct orientation of new employee.
∎ Update and circulate the contact list for all DCA staff on monthly basis.
∎ Assist during the time of HR & Admin audit when required
∎ Assist in arranging staff insurance bill submission and payment request to respective person.
∎ Assist to collect all performance appraisals from project during mid - year and year-end review at country office including handling misconduct and other forms of grievances.
∎ Briefing in terms of HR /Admin procedures and mandatory documents
∎ Filing of all administrative & HR documents on daily basis
∎ Assist in monthly HR & Administrative report preparation.
∎ Perform the responsibility as per his/her level to mainstream gender and maintain gender equity in the organization.
∎ Any other duties as required.
Additional Requirements:
∎ Both males and females are allowed to apply
∎ Experience in facilitating and supporting management/HR/admin personnel.
∎ Experience of managing supporting staff.
∎ At least 1-year field experience in a humanitarian organization.
∎ Able to work under stressful conditions and meet tight deadlines.
∎ Ability to work in a cross-functional and multi-cultural environment.
∎ Good inter-personal skills
∎ Ability to work in a team, excellent communication skills.
∎ Group process facilitation skills, coordination skills.
∎ Open to learning and committed to acting on learning and sharing experiences.
∎ Self-supported in computing systems.
∎ Experience in change management.
∎ Excellent in both Bengali and English communication (Both spoken and written)
∎ Key competencies:
∎ Pro-active with an ability to think analytically, identifying opportunities and mechanisms to broaden programming
∎ Self-starter and take initiative
∎ Results oriented
∎ Excellent planning and organizational skills
∎ Ability to problem solve and good decision-making skills
∎ Strong team player
∎ Ability to maintain strong integrity on behalf of the organization
Application Deadline: 27 Feb 2021
Company Information:
∎ 16 Feb 2021
∎ DanChurch Aid, Bangladesh office
Category: HR/Org. Development
Source: bdjobs.com
Deadline Expired on 27th Feb 2021
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