Warehouse Assistant

Job Description

Title: Warehouse Assistant

Company Name: ActionAid Bangladesh

Vacancy: 1

Job Location: Cox's Bazar (Teknaf, Ukhia)

Employment Status: Contractual

Educational Requirements:
∎ Bachelor's degree in business, logistics/warehouse/inventory management or any other discipline.

Experience Requirements:
∎ At least 2 year(s)

Job Context:
∎ Project: Homestead Gardening, Funded by WFP
∎ Types of contract: Fixed Term Contract
∎ Duration of Contract: Up to 31 December 2023 (if not extended)
∎ Job Summary: The warehouse assistant is primarily responsible for maintaining the warehouse functions with proper documentation as per AAB policy and procedures. The warehouse functions predominantly focus on receiving goods and materials, maintaining stock records, storing these properly ensuring safety, issuing as per request, monitoring regularly and physically counting the materials periodically, preparing periodical reports, taking appropriate actions to safeguard the materials from any sort of loss and damage including the other relevant functions as required from time to time. The incumbent is also responsible for preparing and maintaining all the documents related to every phase of these functions as per policy and preserving these in an organized way so that these can be found out easily and quickly as and when required for future reference and record. Warehouse Assistant will work under the direct supervision of the Project Manager and maintain close collaboration with the other concerned department/unit, program and other stakeholders as required to perform the assigned tasks smoothly and timely in compliance with AAB as well as Donor`s policy. In the event of a major humanitarian emergency, the role holder will be expected to work outside the normal role profile and be able to vary working hours accordingly.

Job Responsibilities:
∎ Receiving Goods and Materials
∎ Being informed earlier, receive the goods and materials as per schedule.
∎ Check the receiving documents like Work Order/Challan.
∎ Offload, check quality and count the materials as per the WO/Challan.
∎ If quality, quantity, and all other things are found all right as per WO/Challan, receive the materials signing off the proper document, Delivery Challan/GRN etc. as appropriate.
∎ In case of any discrepancy with regard to quality and quantity, inform the supervisor and the concerned parties and take necessary actions as appropriate with proper documentation.
∎ Storing and Recording
∎ Enter all the materials in the Stock Register by group/category immediately after receiving per the documents.
∎ Store the materials in the warehouse by group/category with proper arrangement of safety, security lighting, ventilation etc.
∎ Store/stack the materials in such a way so that these can be easily accessible for handling and counting as per requirement.
∎ Issuing/Dispatching
∎ Being informed earlier, issue the goods and materials as per schedule and request.
∎ Check the issuing documents like Store/Warehouse Requisition duly approved by the authorized person.
∎ Check quality and count the materials as per the approved Store/Warehouse Requisition and prepare delivery Challan /Waybill accordingly and have these approved by the authorized person.
∎ Load the materials accordingly and hand over the approved delivery Challan/Waybill to the receiver.
∎ Update the Stock register and other relevant documents immediately after delivering/dispatching the materials from the Warehouse.
∎ Monitoring, Reporting and Documentation
∎ Monitor and check the materials regularly and ensure that all the materials in the warehouse are in good condition.
∎ Physically count the materials periodically and ensure that the physical balance and book balance agree and document it accordingly.
∎ Prepare periodical report of the warehouse inventory and submit to the supervisor/management.
∎ Prepare and submit the report to the supervisor immediately after finding any sorts of deviations like loss, damage, expiry of any materials etc. and take appropriate actions to safeguard the materials.
∎ Prepare and maintain all the documents related to every phase of these functions as per policy and preserve these in an organized way so that these can be found out easily and quickly as and when required for future reference and record.
∎ Safety, Security and Environment of the Warehouse
∎ Remain vigilant and ensure uncompromising safety and security taking all possible and practical measures as appropriate.
∎ Ensure that the security guards are on duty as per the schedule and perform their duties very carefully with due diligence.
∎ Prohibit access to the warehouse by unauthorized persons.
∎ Maintain record/register with the information of the persons visiting the warehouse.
∎ Keep the warehouse neat and clean always and green as much as possible.
∎ Report/Share any concerns and issues related to safety and security with the supervisor immediately and initiate appropriate actions to mitigate the risks whatsoever.
∎ Other Duties and Responsibilities
∎ Take proactive approach and be positive to perform any other tasks as assigned by the Line Manager/Management from time to time for protecting the best interest and image of the organization in all possible and professional ways ensuring compliance with all policies and procedures
∎ Relationships
∎ The Warehouse Assistant will report to the Project Manager.

Additional Requirements:
∎ At least 02 years of experience in the logistics, warehouse, or inventory management field with national/international development organizations or any other organizations.
∎ Any training course on Warehouse Management, Inventory Management, Supply Chain, Logistics may be an added advantage.
∎ Knowledge of warehouse management and documentation.
∎ Knowledge of safe storing/stacking and recording.
∎ Knowledge of warehouse packages and MS Office proficiency.
∎ Ability to input, retrieve and analyse data.
∎ Able to work in a fast-paced environment.
∎ Fluency in local (languages) is preferable.
∎ Excellent verbal and written communication skills.
∎ Excellent knowledge of public safety and security procedures/protocols.
∎ Integrity and professionalism

Compensation & Other Benefits:
∎ Monthly Gross Salary with other admissible benefits such as mobile & internet allowance, medical benefit, group life insurance etc

Job Source: Bdjobs.com Online Job Posting.

Application Deadline: 27 Jan 2023

Company Information:
∎ 19 Jan 2023
∎ ActionAid Bangladesh
∎ Business : ActionAid is an international anti-poverty agency working in over 40 countries, taking sides with poor people to end poverty and injustice together.

Category: NGO/Development

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