Senior Project Officer (Finance, Admin and Logistics), Education, Bhasan Char, HCMP

Job Description

Title: Senior Project Officer (Finance, Admin and Logistics), Education, Bhasan Char, HCMP

Company Name: BRAC.

Vacancy: --

Location: Noakhali (Hatiya)

Maximum Salary: Negotiable

Experience:
∎ At least 2 years
∎ The applicants should have experience in the following business area(s):NGO, Development Agency

Published: 9 Mar 2024

Education:
∎ Bachelor/ Masters degree in Finance, Accounting, Management, Supply Chain, Education, Social Science or any other relevant subject from any recognized university/ institute

Requirements:

Additional Requirements:
∎ Knowledge in Budget, FD7, FD6 etc.
∎ Knowledge and experience of dealing with RRRC, CiC, UNO and other Government Officials
∎ Knowledge of public relations
∎ Have excellent writing, reporting, and analytical skills
∎ Have excellent knowledge and skill in Office applications (MS Word, MS PowerPoint, MS Excel)
∎ Have excellent typing skill both in Bengali and English
∎ Pro-actively seeking new ways of improving relationship with stakeholders
∎ Have ability to overcome obstacles in internal and external relationship building
∎ Have ability to visit field offices, CiC offices, UNO offices and other Govt. Officials frequently and as required from Programme needs
∎ Have self-motivation, goal/result-orientation and team work.
∎ Knowledge in Budget, FD7, FD6 etc.
∎ Knowledge and experience of dealing with RRRC, CiC, UNO and other Government Officials
∎ Knowledge of public relations
∎ Have excellent writing, reporting, and analytical skills
∎ Have excellent knowledge and skill in Office applications (MS Word, MS PowerPoint, MS Excel)
∎ Have excellent typing skill both in Bengali and English
∎ Pro-actively seeking new ways of improving relationship with stakeholders
∎ Have ability to overcome obstacles in internal and external relationship building
∎ Have ability to visit field offices, CiC offices, UNO offices and other Govt. Officials frequently and as required from Programme needs
∎ Have self-motivation, goal/result-orientation and team work.

Responsibilities & Context:
∎ Maintain staff data base and staff leave file and maintain staff personal file with relevant documents. Prepare and maintain all the vendors’ related contract and other documents
∎ Hand over and receive project’s assets and maintain proper documentation and database for asset management & update stationary stock and deliver stationary with proper requisition
∎ Ensure necessary logistic support to organize meeting/workshop, training, event, etc. and coordinate and support field office financial and administrative issues
∎ Provide travel support and coordination, including air tickets bookings and visa applications
∎ Responsible for stock management and monthly inventory, receive goods according to RFQ and check the quality and maintain stock register and prepare daily stock in and out for the filed office
∎ Issue employee ID card, visiting card, office diary/notebook, calendar etc, arrange all meetings held at the office & prepare minutes of the meetings
∎ Track all the administration cost and other procurement related cost and work closely with Project manager to ensure the plans and procurement process is done as per the agreed and approved plan
∎ Organize the capacity building for the staff including the PMs and document the learning with learning division
∎ Ensure the safety of Programme Participants, people who come into contact with the organisation and team members from any harm, abuse, neglect, harassment and exploitation including sexual exploitation and abuse (SEA) to achieve the programme's goals of safeguarding implementation. Act as a key source of support, guidance and expertise on safeguarding for establishing a safe working environment
∎ Practice, promote and endorse the issues of safeguarding policy among team members and ensure the implementation of safeguarding standards in every course of action
∎ Follow the safeguarding reporting procedure in case any reportable incident takes place and encourage others to do so
∎ This position will be the assist Project Manager (Finance, Budget & Logistics) to ensure the overall administrative management of the Programme and Coordinate with relevant authorities/donors in terms of administrative & logistics issues as per Project needs
∎ Maintain staff data base and staff leave file and maintain staff personal file with relevant documents. Prepare and maintain all the vendors’ related contract and other documents
∎ Hand over and receive project’s assets and maintain proper documentation and database for asset management & update stationary stock and deliver stationary with proper requisition
∎ Ensure necessary logistic support to organize meeting/workshop, training, event, etc. and coordinate and support field office financial and administrative issues
∎ Provide travel support and coordination, including air tickets bookings and visa applications
∎ Responsible for stock management and monthly inventory, receive goods according to RFQ and check the quality and maintain stock register and prepare daily stock in and out for the filed office
∎ Issue employee ID card, visiting card, office diary/notebook, calendar etc, arrange all meetings held at the office & prepare minutes of the meetings
∎ Track all the administration cost and other procurement related cost and work closely with Project manager to ensure the plans and procurement process is done as per the agreed and approved plan
∎ Organize the capacity building for the staff including the PMs and document the learning with learning division
∎ Ensure the safety of Programme Participants, people who come into contact with the organisation and team members from any harm, abuse, neglect, harassment and exploitation including sexual exploitation and abuse (SEA) to achieve the programme's goals of safeguarding implementation. Act as a key source of support, guidance and expertise on safeguarding for establishing a safe working environment
∎ Practice, promote and endorse the issues of safeguarding policy among team members and ensure the implementation of safeguarding standards in every course of action
∎ Follow the safeguarding reporting procedure in case any reportable incident takes place and encourage others to do so

Skills & Expertise:

Compensation & Other Benefits:
∎ Mobile bill, Weekly 2 holidays
∎ Festival Bonus: 2
∎ Accommodation
∎ Paternity/ Maternity leave
∎ Health and Life Insurance
∎ Others as per Organisation Policy
∎ Accommodation
∎ Paternity/ Maternity leave
∎ Health and Life Insurance
∎ Others as per Organisation Policy

Employment Status: Contractual

Job Location: Noakhali (Hatiya)

Read Before Apply:

BRAC believes that everyone we work with including our staff, programme participants, partners, and the communities have the right to be protected from all forms of harm, abuse, neglect, harassment, and exploitation. We uphold human dignity and inclusion for all, regardless of age, race, religion, gender, disability, ethnic origin, or socio-economic condition. As an equal-opportunity employer, we actively encourage applications from gender-diverse individuals and people with disabilities.

Selected candidates will have to go through a rigorous reference and background checking process including police verification.

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