Job Description
Title: Senior Officer, Documentation (SEACTN), BRAC Health Programme (Project Staff)
Company Name: BRAC
Vacancy: 1
Location: Dhaka
Minimum Salary: Negotiable
Experience:
∎ At least 1 year
∎ The applicants should have experience in the following business area(s):NGO, Research Organization
Published: 29 Sep 2024
Education:
∎ Bachelor of Medicine and Bachelor of Surgery(MBBS)
Requirements:
Additional Requirements:
∎ Research related experience is preferred.
∎ Expertise on data management (Data reporting and documentation)
∎ Excellent interpersonal, writing, and English language skills.
∎ Excellent computer skills- MS Office.
∎ Have skills on communication, coordination and networking with different stakeholders.
∎ Demonstrating strong teamwork and fostering a positive team spirit.
∎ Flexible to face new challenges, adaptable and a ‘can-do’ attitude
∎ Research related experience is preferred.
∎ Expertise on data management (Data reporting and documentation)
∎ Excellent interpersonal, writing, and English language skills.
∎ Excellent computer skills- MS Office.
∎ Have skills on communication, coordination and networking with different stakeholders.
∎ Demonstrating strong teamwork and fostering a positive team spirit.
∎ Flexible to face new challenges, adaptable and a ‘can-do’ attitude
Responsibilities & Context:
∎ Ensure that all documents are properly classified, filed, and stored in accordance with company policies and regulations. Review and edit documentation for accuracy and completeness.
∎ Work closely with the supervisor to coordinate research studies, ensuring efficient documentation, data management, and strict adherence to project timelines and protocols.
∎ Organize online / in-person meetings with field staff, solve any arising issues, and report to the Supervisor.Receive and check weekly reports (Data, Meeting minutes) from field teams; ask for clarification, and further information from the field teams, if needed, and ensure consistency of the data.
∎ Documenting and archiving all the project beneficiaries’ lists, distribution reports, memorandums and materials related to the project.
∎ Monitor document usage, access, and retention to ensure compliance with legal and regulatory requirements.
∎ Work with internal teams to establish standard documentation templates, formats, and styles.
∎ Maintain and update a document database or library, ensuring that all documents are appropriately archived and indexed for quick retrieval.
∎ Planning for the purchase of equipment, services, and supplies in collaboration with procurement division, assist team in releasing logistics from customs, maintaining liaison with procurement and custom, disbursing logistics to field sites from Head Office and maintain proper documentation.
∎ Work with donor and foreign research colleagues to identify courier service for imminent sample shipment.
∎ Compile and complete the necessary documentation for updating SOP’s, Work Instructions and Forms; Train employees on proper document handling and management processes.
∎ Conduct field visits to collect additional information regarding project achievements and recommendations if required.
∎ Response to audit findings and resolve issues in the field.
∎ Ensure the safety of programme participants, people who come into contact with the organization and team members from any harm, abuse, neglect, harassment and exploitation including sexual exploitation and abuse (SEA) to achieve the programme's goals of safeguarding implementation. Act as a key source of support, guidance and expertise on safeguarding for establishing a safe working environment.
∎ Practice, promote and endorse the issues of safeguarding policy among team members.
∎ Follow the safeguarding reporting procedure in case any reportable incident takes place, encourage others to do so.
∎ KEY RESPONSIBILITIES
∎ Ensure that all documents are properly classified, filed, and stored in accordance with company policies and regulations. Review and edit documentation for accuracy and completeness.
∎ Work closely with the supervisor to coordinate research studies, ensuring efficient documentation, data management, and strict adherence to project timelines and protocols.
∎ Organize online / in-person meetings with field staff, solve any arising issues, and report to the Supervisor.Receive and check weekly reports (Data, Meeting minutes) from field teams; ask for clarification, and further information from the field teams, if needed, and ensure consistency of the data.
∎ Documenting and archiving all the project beneficiaries’ lists, distribution reports, memorandums and materials related to the project.
∎ Monitor document usage, access, and retention to ensure compliance with legal and regulatory requirements.
∎ Work with internal teams to establish standard documentation templates, formats, and styles.
∎ Maintain and update a document database or library, ensuring that all documents are appropriately archived and indexed for quick retrieval.
∎ Planning for the purchase of equipment, services, and supplies in collaboration with procurement division, assist team in releasing logistics from customs, maintaining liaison with procurement and custom, disbursing logistics to field sites from Head Office and maintain proper documentation.
∎ Work with donor and foreign research colleagues to identify courier service for imminent sample shipment.
∎ Compile and complete the necessary documentation for updating SOP’s, Work Instructions and Forms; Train employees on proper document handling and management processes.
∎ Conduct field visits to collect additional information regarding project achievements and recommendations if required.
∎ Response to audit findings and resolve issues in the field.
∎
∎ SAFEGUARDING RESPONSIBILITIES
∎ Ensure the safety of programme participants, people who come into contact with the organization and team members from any harm, abuse, neglect, harassment and exploitation including sexual exploitation and abuse (SEA) to achieve the programme's goals of safeguarding implementation. Act as a key source of support, guidance and expertise on safeguarding for establishing a safe working environment.
∎ Practice, promote and endorse the issues of safeguarding policy among team members.
∎ Follow the safeguarding reporting procedure in case any reportable incident takes place, encourage others to do so.
Skills & Expertise:
Compensation & Other Benefits:
∎ Festival Bonus, Health and Life Insurance, Maternity/Paternity Leave and others as per policy.
Workplace:
∎ Work at office
Employment Status: Contractual
Job Location: Dhaka
Job Highlights:
∎ Responsible for updating technical documentation, coordinating research studies with the supervisor, managing documentation and data and ensuring compliance with project timelines.
Company Information:
∎ BRAC
∎ BRAC Centre, 75 Mohakhali, Dhaka-1212
∎ BRAC is an international development organisation founded in Bangladesh that partners with over 100 million people living with inequality and poverty globally to create sustainable opportunities to realise potential.
Address::
∎ BRAC Centre, 75 Mohakhali, Dhaka-1212
∎ BRAC is an international development organisation founded in Bangladesh that partners with over 100 million people living with inequality and poverty globally to create sustainable opportunities to realise potential.
Read Before Apply: Please apply only who are fulfilling all the requirements of this job
Application Deadline: 8 Oct 2024
Category: NGO/Development
