Reporting and Documentation Officer (RDO)

Job Description

Title: Reporting and Documentation Officer (RDO)

Company Name: Society for Health Extension and Development (SHED)

Vacancy: 01

Age: 25 to 35 years

Job Location: Cox`s Bazar

Salary: Negotiable

Experience:

• At least 3 years

Post-Graduation from any discipline.

• At least 3 years

• Age 25 to 35 years

• Required Skill and Knowledge:

• Excellent writing capacity in English on donor/progress reports and success stories

• Minimum three years working experience as Reporting and Documentation Officer for any UN/INGO and NGO

• Proficiency in the use of all Microsoft Office applications (Doc, Excel, ppt) for data visualization

• Strong organizational (time management), analytical, and problem-solving skills

• Excellent oral and written communication skills in both Bangla & English

• Experience with database management.

• Excellent knowledge on digital data collection tools (e.g. KOBO, INFORM, etc)

• Effective communication and presentation for external and internal audiences.

• Planning: Ensure monthly work plan, Monthly, quarterly and special Field visit reporting.

• Reporting and Documentation

• Assist to prepare monthly, quarterly, annual Narrative reports, Special report and case study as per requirement.

Program Tittle: Engaging Rohingya Refugees and host community in Cox’s Bazar and Bhasan Char to sustain life-saving behaviors and practices and uptake of services for the wellbeing of women and children

Job Description/Responsibility (Reporting and Documentation Officer-RDO)

You are responsible for the overall leadership of the project`s ‘Reporting and Documentation’ section, ensuring effective reporting and documentation of program activities to capture the results of the SBC interventions. You will report directly to Programme Manager and MEAL Officer and be based at the project office. You will also be responsible for establishing functional linkages with MEAL, Programme, and other relevant departments/personnel. You are expected to allocate 50% of your time to reporting, 30% to documentation, and 20% to staff capacity building on reporting and documentation. As the incumbent, you will perform the following duties and responsibilities:

Summary:

There is 01 (one) Reporting and Documentation Officer in the project, working across four (4) Rohingya camps, Bhasan Char, and 12 unions in four (4) Upazilas. The responsibility of this position is to manage reporting and documentation activities according to the agreed structure and medium, supporting the CE project management team in ensuring the timely and quality delivery of necessary reports and proper documentation for complying with the donor’s needs.

• Key Assignments/ Duties (but not limit to..):

• Report Writing: (50%)

• Collaborate with the Monitoring, Evaluation, Accountability, and Learning (MEAL) Officer to support evidence-based report writing

• Prepare and compile project progress reports to showcase the outputs of social and behavioral change initiatives, including outcome levels

• Support data collection efforts for report generation and donor digital reporting platform

• Ensure accuracy, consistency, and quality in all reports by verifying information and presenting it in a clear and structured format

• Develop ad-hoc reports as required by management or donors

• Work closely with program teams and field staff to gather relevant information for reporting and documentation purposes

• Ensure that all reports comply with donor requirements and organizational standards

Documentation: (30%)

• Maintain thorough documentation of social and behavioral change initiatives, including adopted positive behavior practices, community feedback, case studies, and lessons learned

• Ensure proper archiving of documents, pictures, reports, and data in both physical and digital formats

• Develop and maintain project document files, ensuring easy access to relevant documents and information for all project staff

• Collaborate with programme team to collect and analyze data related to project outcomes for reporting and documentation purposes

• Establish and maintain functional linkages between reporting, documentation, and other program functions (e.g., finance, logistics)

• Capacity Building: (20%)

• Conduct capacity-building sessions for project team on reporting and documentation standards and best practices

• Provide ongoing support and mentorship to project team members in developing effective reporting skills

• Conduct field visit to identify the GAP in field level reporting and documentation

• Any other task assigned by the line manager

Authorities:

These given responsibilities are subject to change. Any change will be made by the project in consultation with the position holder. Any reasonable responsibility may be assigned that is consistent with the nature of the job and the level of responsibility. The employee will be expected to abide by the policies and procedures within SHED which may be updated from time to time.