Senior Finance and Admin Officer (Sr. FAO)

Job Description

Title: Senior Finance and Admin Officer (Sr. FAO)

Company Name: Society for Health Extension and Development (SHED)

Vacancy: --

Age: At most 35 years

Job Location: Cox`s Bazar

Salary: Negotiable

Experience:

• 3 to 5 years
• The applicants should have experience in the following business area(s): NGO

Master’s degree in Finance, Accounting, Business Administration, or related field

• 3 to 5 years
• The applicants should have experience in the following business area(s): NGO

• Age At most 35 years

Experience

 Minimum 3–5 years of experience in finance and administration in NGO/INGO sector

 Experience working with UNICEF-supported SBC programme and HACT procedures

 Experience in humanitarian or Rohingya response (preferred)

Skills & Competencies

 Strong knowledge of budgeting and financial reporting

 Familiarity with UNICEF FACE form and PD financial compliance

 Proficiency in accounting software and MS Excel

 Strong organizational and documentation skills

 High integrity and confidentiality

 Ability to work under pressure in field settings

Core Competencies

 Accountability and transparency

 Planning and organizing

 Attention to detail

 Teamwork and collaboration

 Problem-solving and analytical skills

Deliverables

 Timely and accurate financial reports submitted to UNICEF

 Zero major audit findings

 100% updated asset and inventory register

 Budget utilization aligned with approved PD

 Compliance with ESS and financial risk mitigation standards.

Job Purpose:

The Senior Finance and Admin Officer (Sr. FAO) supports the effective implementation of the UNICEF-supported SBC project by ensuring sound financial management, administrative efficiency, and compliance with donor and organizational requirements. The position assists in coordinating with relevant stakeholders to facilitate smooth project implementation and contribute to sustainable and systemic improvements in programme operations. The Sr. FAO is responsible for preparing and submitting FACE, ICE, Statement of Expenditure (SoE), and fund requisition documents; conducting bank reconciliations; managing VAT and TAX compliance; recording and maintaining all financial transactions (cash and bank); and ensuring proper financial documentation and reporting. The role also oversees logistics, procurement and administrative support for programme activities, including cash payments to FDMN volunteer and other SBC interventions, ensuring timely and quality delivery of project activities in line with UNICEF guidelines and compliance standards.

Key Responsibilities:

A. Financial Management & Compliance

 Maintain proper books of accounts in line with organizational policies and UNICEF guidelines

 Ensure compliance with UNICEF HACT framework and donor financial regulations

 Prepare monthly, quarterly, and final financial reports as per PD requirements

 Monitor budget burn rate and provide variance analysis

 Support budget revision and reallocation processes when required

 Process payments, advances, and settlements ensuring proper documentation

 Maintain cashbook, bank reconciliation, and ledger records

 Facilitate internal and external audits

B. Budget Planning & Monitoring

 Assist in annual budget preparation and activity-based costing

 Track expenditures against approved PD budget lines

 Ensure cost allocation aligns with SBC activities (community engagement, volunteers, call centre, IEC materials, etc.)

 Provide financial forecasting to support programme implementation

C. Administrative Management

 Oversee office administration and logistics management

 Ensure procurement follows organizational and UNICEF procurement procedures

 Maintain inventory and asset register (including IT equipment, call centre equipment etc.).

 Manage contracts, lease agreements, and service provider documentation.

 Ensure proper filing (physical & digital) of financial and admin documents.

D. HR & Contract Management Support

• Support recruitment documentation and contract processing.

• Maintain staff attendance, leave records and payroll coordination.

• Ensure compliance with organizational HR policies and safeguarding standards.

E. Risk Management & ESS Compliance

 Support compliance with Environmental and Social Safeguards (ESS)

 Ensure financial risk mitigation measures are implemented

 Maintain documentation for spot checks and micro-assessment reviews

 Support fraud prevention and whistleblowing mechanisms

F. Coordination & Reporting

 Coordinate with Programme, MEAL, and SBC teams to ensure financial alignment with work plans.

 Participate in internal planning and review meetings.

 Provide financial updates to management and donors as required.

 Support preparation of FACE forms and liquidation reports.

As per Organization/project provision