Purchasing Officer (Re-advertised)

Job Description

Title: Purchasing Officer (Re-advertised)

Company Name: Medecins Sans Frontieres/ Doctors Without Borders (MSF)

Vacancy: Not specific

Job Location: Cox's Bazar

Employment Status: Full-time

Educational Requirements:
∎ Essential, secondary education; commerce related studies desirable

Experience Requirements:
∎ 1 to 2 year(s)

Job Responsibilities:
∎ Performing on a day to day basis the purchasing activities of a supply office, analyzing market sources and competitive pricing conditions among different suppliers in order to ensure an ongoing supply of goods, following the procurement procedures and according to MSF standards and protocols. Including the following activities:
∎ Constantly assessing the local market, seeking products and suppliers that offer the best value for money and negotiating prices in order to guarantee the best quality and pricing for MSF goods and commodities. Regularly updating the supplier-item-price data on the supply office and informing the Supply (Activity) Supervisor / Logistics Supervisor of all information or modifications to the data i.e. price, address, items available
∎ At the request of the line manager, obtaining different quotations from suppliers according to the MSF Purchasing policy and placing purchase orders to pre-selected suppliers with whom prices have been agreed
∎ Requesting invoices or receipts, without delay, for all purchases, checking they are correctly filled and translating information written in local language before approval
∎ Managing the administrative and accounting procedures related to purchases: completing purchase orders, checking delivery notes (against orders), managing advances issued by the Finance Department, etc. Updating information on purchase lists after purchases are made
∎ Assisting in reception control process with the storekeeper
∎ Performing delegated tasks according to his / her activity and as specified in his/her job description
∎ MSF Section/Context Specific Accountabilities
∎ Place purchase orders to pre-selected suppliers with whom prices have been agreed.
∎ When required collect and submits price quotations from minimum of three previously identified suppliers to the supply log and/or LogCo who selects the supplier.
∎ Where necessary, and based on information provided by the Supply Manger, together with Procurement Supervisor calls for tender according to MSF procedures, and informs the LogCo the results of this commercial process and be responsible for subsequent commercial relations.
∎ To follow the MSF policy when purchasing technical items (i. energy policy etc..)
∎ Purchase administration:
∎ Carryout regular market survey in order to obtain competitive prices.
∎ Identify new suppliers and negotiates prices.
∎ Deliver all purchased items to the Requester/Storekeeper/Procurement supervisor, collects the proof of delivery from the storekeeper and proceeds to the validation of the invoices by the LogCo and/or Supply Manager.
∎ Informs the Procurement Supervisor of all information or modifications to the “item-supplier” data: price, address, items available.
∎ Together with Procurement Supervisor updates the LP database

Additional Requirements:
∎ At least 2 years' experience in supply chain related jobs
∎ ** MSF experience is essential. **
∎ Essential mission working language and local language
∎ Results and Quality Orientation L1
∎ Teamwork and Cooperation L1
∎ Behavioural Flexibility L1
∎ Commitment.to MSF Principles L1
∎ Service Orientation L1
∎ Stress Management L2

∎ Salary according to level 5 of the internal MSF salary grid, (BDT 47477 - 56972 Gross) at step ‘0-10’. 2 annual leave days per month worked. Medical reimbursement for employee and direct dependents.

Compensation & Other Benefits:
∎ Medical allowance
∎ Festival Bonus: 2
∎ Festival Bonus is entitled if the staff has 1 year uninterrupted continuous service with MSF.

Job Source: Bdjobs.com Online Job Posting.

Application Deadline: 8 Aug 2021

Company Information:
∎ 4 Aug 2021
∎ Medecins Sans Frontieres/ Doctors Without Borders (MSF)
∎ Address : 5th Floor, Khawaja Palace, Plot N. 76, Ro-11, Banani, Dhaka-1213, Bangladesh.
∎ Business : Medecins Sans Frontieres (MSF) is an international medical humanitarian organization working in many countries worldwide. MSF has been working in Bangladesh since 1992. MSF was awarded the prestigious `Nobel Peace Prize` in 1999 for its pioneering humanitarian activities since 1971 in several continents.

Category: NGO/Development

: All incomplete applications or those not clearly labelled will be rejected.Only shortlisted candidates will be contacted for interviews/testing.Application documents are non-returnable; please do not submit original documents.No applications will be accepted after the deadline.Only Bangladesh citizens will be considered for this position.No monetary, goods or service offers, nor favoritism, will be tolerated in a recruitment process. MSF reserves the right to refuse any candidate having benefited from such acts. Any illicit solicitations can be reported to the justice system. MSF reserves the right to refuse any candidate having benefited from such acts and will stop collaboration with any workers involved in such acts.** The candidates who applied before, don not need to apply again ***