Project Officer, Admin Support, Shelter, HCMP

Job Description

Title: Project Officer, Admin Support, Shelter, HCMP

Company Name: BRAC

Vacancy: --

Location: Cox's Bazar (Ukhia)

Maximum Salary: Negotiable

Experience:
∎ At least 2 years
∎ The applicants should have experience in the following business area(s):NGO, Development Agency

Published: 5 Nov 2024

Education:

Requirements:

Additional Requirements:
∎ BRAC’s values and mission, development sector, basic computer knowledge on MS office applications, logistics management, warehousing
∎ Budgeting, communication, writing, monitoring and evaluating, auditing, Admin, Supply chain
∎ Inventory management, facilitating group meetings, managing timelines, oral and written fluency in both Bangla and English, handling critical issues with relevant stakeholders
∎ BRAC’s values and mission, development sector, basic computer knowledge on MS office applications, logistics management, warehousing
∎ Budgeting, communication, writing, monitoring and evaluating, auditing, Admin, Supply chain
∎ Inventory management, facilitating group meetings, managing timelines, oral and written fluency in both Bangla and English, handling critical issues with relevant stakeholders

Responsibilities & Context:
∎ Collect Goods Received Notes (GRNs) from suppliers and ensure they are sent to the Regional Office (RO) in a timely manner, maintaining accurate records for all received items to support transparency and inventory management
∎ Collect dumper bills, verify accuracy, and process them through the Regional Office and Accounts team for prompt payment, ensuring proper documentation for financial audits
∎ Coordinate with the Branch Manager and Accounts team to arrange food and venues for meetings, workshops, and events, ensuring smooth event logistics and adherence to budgetary guidelines
∎ Track fuel usage for the motorcycle fleet and generator, maintaining logs for operational efficiency, and arrange timely fuel procurement through regular approvals and purchasing processes
∎ Provide administrative support for tasks assigned by the supervisor, including data entry, document management, scheduling, and other office-related tasks, ensuring seamless workflow and departmental support
∎ Assist with vendor and supplier communications, including confirming delivery schedules, handling inquiries, and maintaining positive relationships to facilitate ongoing services
∎ Manage office supplies, including monitoring stock levels, reordering as necessary, and ensuring a well-maintained and functional office environment
∎ Ensure the safety of Programme Participants, people who come into contact with the organisation and team members from any harm, abuse, neglect, harassment and exploitation including sexual exploitation and abuse (SEA) to achieve the programme's goals of safeguarding implementation. Act as a key source of support, guidance and expertise on safeguarding for establishing a safe working environment
∎ Practice, promote and endorse the issues of safeguarding policy among team members and ensure the implementation of safeguarding standards in every course of action
∎ Follow the safeguarding reporting procedure in case any reportable incident takes place and encourage others to do so
∎ This position will be reportable to Manager, Admin, Logistic & Operation -SMS & Shelter He / She will be responsible for maintaining, updating and record keeping of all levels of goods stored at the ware houses. Also, deliver to different project sites under the Humanitarian Crisis Management Program (HCMP) of BRAC in his/her assigned working areas, including frequent field visit as per need of the Project and Programme.
∎ Collect Goods Received Notes (GRNs) from suppliers and ensure they are sent to the Regional Office (RO) in a timely manner, maintaining accurate records for all received items to support transparency and inventory management
∎ Collect dumper bills, verify accuracy, and process them through the Regional Office and Accounts team for prompt payment, ensuring proper documentation for financial audits
∎ Coordinate with the Branch Manager and Accounts team to arrange food and venues for meetings, workshops, and events, ensuring smooth event logistics and adherence to budgetary guidelines
∎ Track fuel usage for the motorcycle fleet and generator, maintaining logs for operational efficiency, and arrange timely fuel procurement through regular approvals and purchasing processes
∎ Provide administrative support for tasks assigned by the supervisor, including data entry, document management, scheduling, and other office-related tasks, ensuring seamless workflow and departmental support
∎ Assist with vendor and supplier communications, including confirming delivery schedules, handling inquiries, and maintaining positive relationships to facilitate ongoing services
∎ Manage office supplies, including monitoring stock levels, reordering as necessary, and ensuring a well-maintained and functional office environment
∎ Ensure the safety of Programme Participants, people who come into contact with the organisation and team members from any harm, abuse, neglect, harassment and exploitation including sexual exploitation and abuse (SEA) to achieve the programme's goals of safeguarding implementation. Act as a key source of support, guidance and expertise on safeguarding for establishing a safe working environment
∎ Practice, promote and endorse the issues of safeguarding policy among team members and ensure the implementation of safeguarding standards in every course of action
∎ Follow the safeguarding reporting procedure in case any reportable incident takes place and encourage others to do so

Compensation & Other Benefits:

Workplace:
∎ Work at office

Employment Status: Contractual

Job Location: Cox's Bazar (Ukhia)

Read Before Apply:

BRAC believes that everyone we work with including our staff, programme participants, partners, and the communities have the right to be protected from all forms of harm, abuse, neglect, harassment, and exploitation including sexual exploitation and abuse (SEA). We uphold human dignity and inclusion for all, regardless of age, race, religion, gender, disability, ethnic origin, or socio-economic condition. As an equal-opportunity employer, we actively encourage applications from gender-diverse individuals and people with disabilities.

Selected candidates will have to go through a rigorous reference and background checking process which may include police verification.

Company Information:
∎ BRAC
∎ BRAC 75 Mohakhali, Dhaka-1212, Bangladesh
∎ brac is an international development organisation founded in Bangladesh that partners with over 100 million people living with inequality and poverty globally to create sustainable opportunities to realise potential.
Working at brac is not like any other job. It is a platform where you can bring about real change for people who need it the most. We are not just dreaming of a better world, we are building it. Join us to find the way.

Address::
∎ BRAC 75 Mohakhali, Dhaka-1212, Bangladesh
∎ brac is an international development organisation founded in Bangladesh that partners with over 100 million people living with inequality and poverty globally to create sustainable opportunities to realise potential.Working at brac is not like any other job. It is a platform where you can bring about real change for people who need it the most. We are not just dreaming of a better world, we are building it. Join us to find the way.

Application Deadline: 11 Nov 2024

Category: NGO/Development