MISSION PHARMACY MANAGER
Job Description
Title: MISSION PHARMACY MANAGER
Company Name: Medecins Sans Frontieres/ Doctors Without Borders (MSF)
Vacancy: Not specific
Job Location: Cox's Bazar
Employment Status: Full-time
Educational Requirements:
∎ Essential: pharmacy degree (or equivalent 4-5 years diploma)
Experience Requirements:
∎ At least 2 year(s)
Job Responsibilities:
∎ Supporting the HoM and MedCo in representing and defending MSF’s interests before the Ministry of Health and other local authorities or local suppliers for any issue concerning pharmaceutical supply, in order to ensure stock procurement in the projects while complying with the national laws and regulations and following MSF protocols. Ensuring a close follow up of the National Drug Supply particularly in projects where MSF is working in conjunction with MoH. Collaborating in budgeting and preparing drug and other medical material orders together with Medical and Logistic Coordinators.
∎ Supervising the running of the pharmacies across the mission, ensuring the proper implementation of MSF Safety standards, incl. pharmacovigilance follow up and waste management protocols, and to national and international legislation, in order to ensure the quality of the service given to the population and the accurate handling of drugs and products, including its proper disposal, in terms of hygiene and security. In case of integration of medical stock under the supply, this includes close involvement in the medical warehouse as regards procedures, operations and stock management but not direct supervision of same. Supporting the Medical Coordinator regarding the follow-up of EPREP planning and maintenance of medical emergency kits.
∎ Supporting and participating in all drug and medical material supply processes and ensuring its overall efficiency and effectiveness. This involves regular technical visits to project sites to ensure appropriate follow up of activities and management of field pharmacies; collecting and analyzing stock indicators according to physical records and logistic across different projects and together with the Medical Coordinator taking corrective decisions when necessary and providing technical pharmacy support regarding pharmaceutical information, medication use (protocols and rational drug use), management of side effects, adherence issues etc.
∎ Ensuring the collection of data for monitoring and surveillance of optimal quantity quality of medicine use. Supporting activities at service level for effective drug distribution and control, quality prescription (rational drug use), medicines reconciliation, antibiotic stewardship interventions such as restricted use antibiotic review, follow up of pharmaceutical care plans, patient counseling, good dispensing practices and safe medication practices.
∎ Monitoring the procurement process and taking corrective measures when needed, ensuring regular communication with Medical, Logistics, HR and Finance departments regarding Medical Supply and Pharmacy Management. Supporting the Medical Coordinator in order to ensure local medical purchases are made from approved sources, subject to approval of Section Pharmacist
∎ Being responsible for the good maintenance of all drugs and equipment in the pharmacies and the appropriate storage and management of supply of narcotic and psychotropic medication with respect to national legislation, permitting traceability for these specific products.
∎ Facilitating correct stock management and transport/storage procedures, in order to ensure the availability of stock in all projects and to avoid expiries/overstocks and stock-outs. Ensuring that all inventories of drugs and medical devices exist and are updated. In close collaboration with Logistics Department, supervising storage conditions (e.g. humidity, temperature, light exposure, cleanliness, pest and rodents control, stock security, maintenance of cold chain, etc.), classification, organization and inventory, in order to guarantee the quality of the medicines and other medical material and prevent damage, financial losses generated by expired items, deterioration and robbery. Being responsible for follow-up of loans/donations and management of expired medications according to MSF procedures (and national legislation in case of expired drugs)
∎ Planning and supervising, in close coordination with the HR department, the associated processes (recruitment, training/induction, evaluation, potential detection, development and communication) of the staff under his/her responsibility in order to ensure both the sizing and the amount of knowledge required. In case of integration of medical stock under the supply, this includes providing support to Supply Log in this capacity to ensure the medical stock and pharmacy management according to recommended guidelines/procedures
∎ Participating in reporting according to MSF guidelines (SitReps, medical statistical reports, etc.) and reporting on drug consumption and medical devices dispensed according to protocols, informing on unusual patterns
∎ MSF Section/Context Specific Accountabilities:
∎ Is responsible for over all pharmacy management of the mission for OCP projects in Bangladesh.
∎ Under the supervision of the medical coordinator, the position will work closely with mission OCP medical and supply team, Intersectional pharmacist and supply department for local purchase along with the international medical ordering process with guidance from Paris Pharma team.
∎ Final responsible: Quality assurance of storage conditions and stock management
∎ The Mission Pharmacy Manager supervises and monitors the Project Pharmacy team in managing the warehouse/s (inventory and stock keeping) and supply to departments along with close follow up of rupture, overstock and sleeping stock and management of the same
∎ Is responsible for the process of following the supply chronogram, timely and accurate submission of International order, finalization with the medical coordinator of all orders for the projects and coordination
∎ Supports Medical Coordinator in determining the medical budget and the forecasting process with a periodic follow-up of any deviation
∎ Supports medical coordinator in justifying any deviation of medical supply budget
∎ In collaboration with the Logistics team, makes sure biomed spare parts are ordered properly and biomed items are maintained
∎ Fulfills the internal monitoring process for the pharmacy department and will remain responsible for the outcome and mitigation
∎ Sets up and follows KPI with medical coordinator and Paris Pharma team
∎ Mentors and coachs of Project Pharmacy team
∎ Supports in recruitment process of Pharmacy team and takes part in training
∎ In case of emergency, works closely with the medical coordinator in ordering and sourcing supplies and follows procurement with supply team
∎ Sets up quality indicators, initiates and performs clinical audits of prescription practices at all levels
∎ Supports AMR stewardship practices
∎ Is final responsible for consumption practices, quality of stock keeping at the end user level
∎ Maintains close collaboration and communiaction with intesectional pharmacist, Paris Pharma Team and pharmacists from other sections
∎ Maintains network with UN bodies and other actors inside the camp: quality assurance of donations offered to MSF, manages overstock/sleeping stock/short expiry items by donation or loan to suitable partners
∎ Reports as required after discussion with MedCo and Paris Pharma team
∎ Supports MedCo, HOM and intersectional coordination office on any representation if required with necessary information and/or presence
Additional Requirements:
∎ Age at least 18 years
∎ Both males and females are allowed to apply
∎ Essential demonstrated two years’ experience in (hospital) pharmacy management, previous experience with MSF or other NGO’s in developing countries is desirable
∎ Mission working language, English essential
∎ Competency-
∎ People Management and Development Level 2
∎ Commitment to MSF Principles Level 2
∎ Behavioural Flexibility Level 3
∎ Results and Quality Orientation Level 3
∎ Teamwork and Cooperation Leave 3
∎ Person with disability are encouraged to apply
Salary: Tk. 150000 - 180000 (Monthly)
Compensation & Other Benefits:
∎ Two (2) annual leave days per month worked. Medical insurance for employee and direct dependents.
Job Source: Bdjobs.com Online Job Posting.
Application Deadline: 31 Jan 2023
Company Information:
∎ 24 Jan 2023
∎ Medecins Sans Frontieres/ Doctors Without Borders (MSF)
∎ Business : Medecins Sans Frontieres (MSF) is an international medical humanitarian organization working in over 80 countries worldwide. MSF has been working in Bangladesh since 1992. MSF was awarded the prestigious `Nobel Peace Prize` in 1999 for its pioneering humanitarian activities since 1971 in several continents.
Category: NGO/Development
: Please send your CV, motivation letter, working certificates, National ID Card, and other relevant documents with your application and write code MPM/31012023 as email subject by 31/01/2023. Email to: [email protected] with subject stating the position you are applying for, ‘Mission Pharmacy Manager’, and your name.
