Manager - Administration (Cox's Bazar Operations)
Job Description
Title: Manager - Administration (Cox's Bazar Operations)
Company Name: ActionAid Bangladesh
Vacancy: 1
Job Location: Cox's Bazar
Employment Status: Contractual
Educational Requirements:
∎ Post-Graduation in relevant subject (s).
Experience Requirements:
∎ At least 6 year(s)
Job Context:
∎ Types of contract : Fixed Term contractual position, initially for one year
∎ Role Overview
∎ The position is to manage the administrative functions of the Rohingya Response Programme (RRP) of ActionAid Bangladesh (AAB), which includes coordination of Cox`s Bazar (CXB) admin team, procurement team, logistic team, and general administration of CXB office and other sub-offices based in Cox`s Bazar District. Support to respond to the query of internal and external audit. The position will be a member of ActionAid Bangladesh (AAB) Cox`s Bazar Leadership Team (AAB CXB-LT) and will lead the Security Focal Points (SFP) team of AAB CXB operation. In addition, this position will act as AAB focal person for NGO coordination of the Deputy Commissioner`s office in Cox`s Bazar.
∎ The scope of the position also includes strategic planning and leading the supply chain management, which includes procurement, logistics, store-management, Asst Management etc. S/he will ensure the continuous improvement of administration functions by providing feedback and capacity development support to the team members, providing timely feedback. The Manager - Administration will be responsible for lease agreements, vendor management, outsourcing management, etc. In addition, the incumbent will also be responsible for leading fleet management, event management.
Job Responsibilities:
∎ Key responsibilities include but, not limited to:
∎ Lead the administration functions of RRP and other sub-offices in Cox's Bazar district.
∎ Work as a member of AAB Cox's Bazar Leadership Team (AAB CXB-LT) and provide strategic and operational support for administrative issues.
∎ Ensure smooth procurement and logistic support to the programme following AAB policies and procedures.
∎ Ensure that all procurement and documentation are in compliance with AAB policies, contractual obligations, country law etc., by ensuring accurate Account Code and Analysis Code.
∎ Uphold and embody ActionAid's values and Code of Conduct in each step of administration functions and support to the programme.
∎ Provide adequate support to Cox's Bazar admin team and initiate training/capacity development for continuous improvement.
∎ Management of vendors, land/building owners, contractors and caretakers.
∎ Ensure that rental and lease agreements are properly maintained, extended, and amended where necessary.
∎ Liaise with all the relevant stakeholders to ensure that the buildings are maintained to ensure a conducive working environment.
∎ Response to the donor/audit observation (s) and facilitate donor/audit as per their schedule/requirements.
∎ Lead the safety-security team of AAB-CXB office as a member of Security Focal Point (SFP) following its ToR.
∎ Ensure safety and security protocol for offices, rented apartments, hotels etc.
∎ Ensure travel safety and security for both national staff and international staff/visitors.
∎ Collect the approvals from respective Govt offices for international visitors or staff.
∎ Liaison with Government officials in CXB, i.e., DC Office, RRRC, CiCs, TNO/UNO, ensure participation of AAB in the coordination of these offices and submit reports as per requirement.
∎ Coordinate and follow-up programme approval processes from government authorities, including Deputy Commissioner's Office, UNO Office, and Refugee Relief and Repatriation Commission (RRRC) Office.
∎ Monitor the team's performance against the agreed organisational standards, competency framework and key performance indicators and ensure that the performance gaps are identified and resolved.
∎ Regular follow-up of the team members and provide strategic guidelines.
∎ Assist Partnership Development (PD) team during programme and proposal development /revision of contract.
∎ Relationships:
∎ The Manager - Administration will be reportable to the Head of HROD, ICT and Administration of ActionAid Bangladesh. S/he will closely work with Head of Humanitarian Programme, Manager - Finance (Cox's Bazar), Programme Leads and project leaders. The Manager - Administration will lead the operations team consisting of procurement, logistics, office administration, fleet management and store management. The incumbent will closely work with the ActionAid Bangladesh Country Office Administration team. S/he also will maintain a professional relationship with all the relevant external stakeholders.
Additional Requirements:
∎ 6 years or more of sound technical experience of working in Core Administration work in National or International Organisation, preferably in INGOs.
∎ Will have the ability to lead the team to achieve organisation's objective
∎ Strategic decision-making ability.
∎ Financial management and budgetary experience are essential.
∎ Should have the ability to support learning / facilitate changes.
∎ Negotiation skills, motivational skills, team building skills are required.
∎ Must be gender-sensitive and familiar with the Human Rights-Based Approach, Child Protection, SHEA and PSEA polices.
∎ Ability to work under extreme pressure and multiple deadlines.
∎ Good interpersonal skills.
∎ Good communication and report writing skills both in English and Bangla.
Salary:
∎ Competitive salary and benefits will be offered to the deserving candidate
Job Source: Bdjobs.com Online Job Posting.
Application Deadline: 15 Dec 2021
Company Information:
∎ 5 Dec 2021
∎ ActionAid Bangladesh
Category: NGO/Development
Deadline Expired on 15th Dec 2021
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