Information Management Specialist, Site Management Support (SMS), HCMP

Job Description

Title: Information Management Specialist, Site Management Support (SMS), HCMP

Company Name: BRAC.

Vacancy: --

Location: Cox's Bazar (Cox's Bazar Sadar)

Salary: Negotiable

Experience:
∎ At least 3 years
∎ The applicants should have experience in the following business area(s):NGO

Published: 20 Mar 2024

Education:
∎ Bachelor/ Masters degree in Development Studies/ Social or Political science/ Social work/ Refugee & Conflict Studies/ Disaster Management/ Urban and Rural or Regional Planning/ International Relation/ International development/ Humanitarian Programme or any other relevant subject from any recognized university/ institute

Requirements:

Additional Requirements:
∎ Knowledge of emergency context, Site Management, Camp Management, monitoring, report writing, presentation preparation, and safeguarding
∎ Knowledge of budget preparation and administration
∎ Knowledge on people management, multiculturalism, Ethics and Supervision
∎ Have management and Leadership quality
∎ Ability to establish and maintain good working relationships with stakeholders in a sensitive environment
∎ Effective communication and presentation skills
∎ Have computer skills with all Microsoft Office programs (MS Word, Power Point, and Excel)
∎ Excellent influencing, negotiating and communication skills
∎ Excellent organization, and coordination skills
∎ Demonstrated ability to think technically, prioritize and meet deadlines in a complex and challenging environment; must be culturally sensitive
∎ Ability to operate in a stressful/insecure environment, across functions and work on own initiative and collaboratively as part of diverse teams

Responsibilities & Context:
∎ Lead information management, communication and coordinate with national and international donors' partners and within the Brac managed camps to ensure consistency and standardization of approaches, products, and tools
∎ Support information management officers and build their capacity in all aspects of their work using various on the job and off the job training techniques and approaches
∎ Develop information management system including identifying existing gaps, ways and tools of information gathering, data entry, storage and data analysis techniques
∎ Produce high quality research tools and train IMOs and enumerators or project assistants during data collection including surveys, needs assessments, service mapping and any other necessary research processes
∎ Ensure all site management information across camps is accessible in various formats and centralized for ease of access and for dissemination to various stake holders
∎ Support IMOs in the production of high quality daily, weekly, monthly, and quarterly reports both for BRAC's internal reporting using BRAC's reporting processes and formats and for external reporting using formats provided by UNHCR
∎ Participate in coordination meetings and any other meetings, take notes and produce high quality meeting minutes and forward to site managers for final editing and dissemination
∎ Lead support and ensure all camps have updated service mapping, site profiles and any other rapid assessments as may be required
∎ Lead recruiting and training enumerators during data collection and other events such as service mapping and manage data collection exercises
∎ Accompany site management staff during camp visits on regular basis and participate in discussions with communities geared towards enriched monitoring and reporting
∎ Coordinate daily incident reporting on KoBo and train community mobilizers on the same
∎ Establish and maintain good working relationships with stakeholders in a sensitive environment
∎ Demonstrated ability to think technically, prioritize and meet deadlines in a complex and challenging environment
∎ Operate in a complex organization, across functions and work on own initiative and collaboratively as part of diverse teams
∎ Exercise and reflection of CHS, Sphere, AAP, and other relevant humanitarian framework principles
∎ Raise purchase requisition according to budget and needs
∎ Assist SMS Coordinator in budget tracking, monitoring and reconciliation
∎ Represent BRAC in coordination and networking platforms/groups within Sectors, Camp level and beyond
∎ PPA finalized and agreed with BRAC internally and UNHCR in the role of the donor
∎ Weekly and quarterly UNHCR reports preparation and submission
∎ Weekly sector updates and monthly qualitative and quantitative reports submitted to Brac
∎ Ensure the safety of Programme Participants, people who come into contact with the organisation and team members from any harm, abuse, neglect, harassment and exploitation including sexual exploitation and abuse (SEA) to achieve the programme's goals of safeguarding implementation. Act as a key source of support, guidance and expertise on safeguarding for establishing a safe working environment
∎ Practice, promote and endorse the issues of safeguarding policy among team members and ensure the implementation of safeguarding standards in every course of action
∎ Follow the safeguarding reporting procedure in case any reportable incident takes place and encourage others to do so
∎ Lead information management, communication and coordinate with national and international donors' partners and within the Brac managed camps to ensure consistency and standardization of approaches, products, and tools
∎ Support information management officers and build their capacity in all aspects of their work using various on the job and off the job training techniques and approaches
∎ Develop information management system including identifying existing gaps, ways and tools of information gathering, data entry, storage and data analysis techniques
∎ Produce high quality research tools and train IMOs and enumerators or project assistants during data collection including surveys, needs assessments, service mapping and any other necessary research processes
∎ Ensure all site management information across camps is accessible in various formats and centralized for ease of access and for dissemination to various stake holders
∎ Support IMOs in the production of high quality daily, weekly, monthly, and quarterly reports both for BRAC's internal reporting using BRAC's reporting processes and formats and for external reporting using formats provided by UNHCR
∎ Participate in coordination meetings and any other meetings, take notes and produce high quality meeting minutes and forward to site managers for final editing and dissemination
∎ Lead support and ensure all camps have updated service mapping, site profiles and any other rapid assessments as may be required
∎ Lead recruiting and training enumerators during data collection and other events such as service mapping and manage data collection exercises
∎ Accompany site management staff during camp visits on regular basis and participate in discussions with communities geared towards enriched monitoring and reporting
∎ Coordinate daily incident reporting on KoBo and train community mobilizers on the same
∎ Establish and maintain good working relationships with stakeholders in a sensitive environment
∎ Demonstrated ability to think technically, prioritize and meet deadlines in a complex and challenging environment
∎ Operate in a complex organization, across functions and work on own initiative and collaboratively as part of diverse teams
∎ Exercise and reflection of CHS, Sphere, AAP, and other relevant humanitarian framework principles
∎ Raise purchase requisition according to budget and needs
∎ Assist SMS Coordinator in budget tracking, monitoring and reconciliation
∎ Represent BRAC in coordination and networking platforms/groups within Sectors, Camp level and beyond
∎ PPA finalized and agreed with BRAC internally and UNHCR in the role of the donor
∎ Weekly and quarterly UNHCR reports preparation and submission
∎ Weekly sector updates and monthly qualitative and quantitative reports submitted to Brac
∎ Ensure the safety of Programme Participants, people who come into contact with the organisation and team members from any harm, abuse, neglect, harassment and exploitation including sexual exploitation and abuse (SEA) to achieve the programme's goals of safeguarding implementation. Act as a key source of support, guidance and expertise on safeguarding for establishing a safe working environment
∎ Practice, promote and endorse the issues of safeguarding policy among team members and ensure the implementation of safeguarding standards in every course of action
∎ Follow the safeguarding reporting procedure in case any reportable incident takes place and encourage others to do so

Skills & Expertise:

Compensation & Other Benefits:
∎ Mobile bill, Weekly 2 holidays
∎ Festival Bonus: 2
∎ Health & Life Insurance
∎ Paternity/ Maternity leave
∎ Others as per Organisation policy
∎ Health & Life Insurance
∎ Paternity/ Maternity leave
∎ Others as per Organisation policy

Employment Status: Contractual

Job Location: Cox's Bazar (Cox's Bazar Sadar)

Read Before Apply:

BRAC believes that everyone we work with including our staff, programme participants, partners, and the communities have the right to be protected from all forms of harm, abuse, neglect, harassment, and exploitation including sexual exploitation and abuse (SEA). We uphold human dignity and inclusion for all, regardless of age, race, religion, gender, disability, ethnic origin, or socio-economic condition. As an equal-opportunity employer, we actively encourage applications from gender-diverse individuals and people with disabilities.

Selected candidates will have to go through a rigorous reference and background checking process which may include police verification.

Join the world's biggest family

Company Information:
∎ BRAC.
∎ BRAC 75 Mohakhali, Dhaka-1212, Bangladesh
∎ brac is an international development organisation founded in Bangladesh that partners with over 100 million people living with inequality and poverty globally to create sustainable opportunities to realise potential.
Working at brac is not like any other job. It is a platform where you can bring about real change for people who need it the most. We are not just dreaming of a better world, we are building it. Join us to find the way.

Address::
∎ BRAC 75 Mohakhali, Dhaka-1212, Bangladesh
∎ brac is an international development organisation founded in Bangladesh that partners with over 100 million people living with inequality and poverty globally to create sustainable opportunities to realise potential.Working at brac is not like any other job. It is a platform where you can bring about real change for people who need it the most. We are not just dreaming of a better world, we are building it. Join us to find the way.

Application Deadline: 27 Mar 2024

Category: NGO/Development