Finance & Admin Officer

Job Description

Title: Finance & Admin Officer

Company Name: NGO Forum for Public Health

Vacancy: 01

Age: At most 45 years

Job Location: Cox`s Bazar

Salary: Tk. 63050 (Monthly)

Experience:

• 5 to 7 years
• The applicants should have experience in the following business area(s): NGO, Development Agency

MBA/ M.Com / MBA in Accounting / Finance / CA ICMA part qualified preferable.

• 5 to 7 years
• The applicants should have experience in the following business area(s): NGO, Development Agency

• Age At most 45 years

Experience in Finance, Administration, and logistics, budgeting, bank reconciliation, ledger maintenanceSkilled in preparation of financial reports, monitoring fund flows, and ensuring donor compliance.

Proficient in online accounting systems with specialized expertise in Tally Prime, and ERP.

Computer skills in MS Office Suite (Word, Excel, PowerPoint).

Knowledge on VAT & Tax compliance, and office administration across diverse organizations.

Work experience in Cox's Bazar is preferable.

Fluency in English and Bangla; knowledge of Rohingya/Chittagonian dialect is an asset.

The proposed position of Finance & Admin Officer is critical to fulfilling the operational and to expedite the implementation of the newly awarded IRC -supported project, ensuring timely implementation, accountability, and achievement of the project’s intended outcomes.

Monitor fund management activities in coordination with the Project Manager and prepare & maintain spreadsheets and subsidiary records for payments.

Prepare monthly and periodic financial statements for the organization and donors.

Review and recommend payment vouchers and cheques; oversee daily banking and fund management.

Process and verify volunteer payments, ensuring compliance and timely adjustments.

Monitor and control IT and VAT deductions at source; deposit and issue payment certificates to suppliers/service providers.

Manage petty cash funds, prepare weekly reports, and process reimbursements.

Issue receipts for payments received by cash, cheque, or bank transfer.

Prepare bank reconciliations for all accounts and provide daily/weekly reports on bank balances and outstanding cheques.

Ensure timely and correct deliveries of the procured items based on the work order and specifications and perform quality control to avoid any delay or compromise of the results of the project.

Prepare the purpose order/work order upon ensuring all documents such as PR, RFQ, CBA, PO, GRN, Note for Record and others necessary documents and share the procurement committee for their approval.

To prepare monthly Receipt and Payment Statement and other statements as required by the accounts section of NGO Forum Central Office

To support the preparation and maintenance of correspondence, relevant documents, HR files, and reports  

Maintain the Stock and Fixed Asset Register to ensure accurate accounting. Process payments for utility bills, invoices, and other related expenses as required.

Provide auditors with all information required for the purpose of their audit and supervise the follow-up and implementation of their recommendations.

As per Human Resource Policies & Procedures of NGO Forum for Public Health.