Finance, Admin and Logistics Officer

Job Description

Title: Finance, Admin and Logistics Officer

Company Name: Samaj Kalyan O Unnayan Shangstha (SKUS)

Vacancy: 1

Age: 28 to 50 years

Job Location: Cox`s Bazar (Ukhia)

Salary: Tk. 65000 (Monthly)

Experience:

• At least 5 years
• The applicants should have experience in the following business area(s): NGO

• Master of Commerce (MCom)
• Bachelor of Business Studies (BBS)
• Master of Business Administration (MBA)
• Bachelor of Business Administration (BBA)

• At least 5 years
• The applicants should have experience in the following business area(s): NGO

• Age 28 to 50 years

• The Finance, Admin, and Logistics Officer will be based at the field office in Ukhiya, Cox's Bazar District.She/he will spend approximately 15% of his/her time in the field.

• She/he may have contact with dissatisfied or abusive individuals

• Being capable of working on an individual basis with minimum supervision.

• A strong commitment to gender-sensitive, inclusive and humanitarian works

• Ability to work with a multi-disciplinary team • Consultative, initiative, and empowering working style and willingness to learn from others

• Willingness to travel as required

• Flexibility to adapt to new roles, tasks, and situations.Strong observation, analytical, and active listening skills. Strong organizational skills, with the ability to work independently and effectively plan meetings in accordance with project requirements. Empathy, combined with a genuine desire to improve the quality of service users' lives, is essential, as is the ability to think on your feet and make difficult decisions under pressure. An interest or participation in some aspects of the local community is useful. General administrative skills are also needed.

Samaj Kalayan O Unnayan Shangstha (SKUS) envisions a peaceful, prosperous, and poverty-free society that ensures everyone's basic needs and rights. SKUS has since the 2017 Rohingya refugee influx worked in Cox's Bazar district with children, adolescents, women, and men. Based on children, adolescents, women, and human rights. SKUS has established quality learning and protection centers with support from different international donors, including UN agencies. SKUS has an agreement with Plan International Bangladesh for the SBF project for Rohingya communities at Rohingya Camps, Ukhiya Upazila, under Cox's Bazar District.  The aim of this project is to advance the quality of education for Rohniya children in all their diversity in Cox’s Bazar Rohingya refugee camps.

Duration of contract: Up to May 31, 2028, and contingent on donor extension and government approval.

Key Responsibilities

Finance & Budget Management

• Ensure expenditure aligns with the approved budget; enforce financial guidelines

• Prevent misuse of funds; act as custodian of checkbooks, cash, vouchers, and ledgers

• Prepare monthly, quarterly, semi-annual, and annual financial reports

• Manage payroll, petty cash, Tax/VAT payments, and voucher processing

Procurement

• Prepare and issue RFQs, RFPs, tenders, POs, and Service/Purchase Agreements

• Conduct market assessments and cost evaluations for best value

• Coordinate bid evaluations and facilitate Bid Evaluation Committee meetings

• Ensure vendor vetting, compliance, and maintain an updated vendor database

• Maintain procurement files for audit readiness

Assets & Logistics

• Maintain and physically verify the Fixed Asset Register monthly

• Track procurement pipelines and manage framework agreements

• Support logistics for trainings, workshops, and travel

HR & Compliance

• Manage HR functions: personnel files, leave balances, payroll support, recruitment

• Ensure compliance with donor, procurement, and GoB regulations

• Support audits, donor visits, and process improvement recommendations