Finance Officer

Job Description

Title: Finance Officer

Company Name: Mukti Cox`s Bazar

Vacancy: 1

Age: Na

Job Location: Cox`s Bazar (Ukhia)

Salary: Tk. 75000 - 80000 (Monthly)

Experience: --

Published: 2026-09-20

Application Deadline: 2026-09-25

Education:

Requirements: --

Skills Required:

Additional Requirements:

Responsibilities & Context:

1. Job Context :

The Finance Officer will be responsible for ensuring sound financial management and administrative support for the WGSS and SASA! Together Project in accordance with IOM requirements and Mukti Cox’s Bazar financial policies, procedures and internal control systems.

The position will ensure the accuracy, completeness, transparency and timely management of project financial transactions, including accounting records, vouchers, cash and bank transactions, fund requisitions, staff payments, statutory deductions, financial reporting and financial documentation.

The Finance Officer will work closely with the Project Coordinator, Central Finance and Administration team, program staff and relevant management, ensuring that project expenditures are properly supported, eligible, accurately recorded and aligned with the approved budget and work plan.

The position will also support financial monitoring of project activities, provide regular financial information to the Project Coordinator and management, facilitate internal and external audits, and ensure compliance with IOM and Mukti Cox’s Bazar financial requirements.

The role is particularly important in maintaining effective financial control for the implementation of Women and Girls Safe Space (WGSS) and SASA! Together activities across the project locations.

2. Key Responsibilities and Tasks

A. Finance and Accounts Management

• Maintain accurate and up-to-date books of accounts, including cash books, ledger books, registers and other required financial records.

• Ensure all financial transactions are recorded accurately and systematically in accordance with approved accounting procedures.

• Maintain the accounting software/system prescribed or required for the project and ensure timely posting of financial transactions.

• Maintain project petty cash, where applicable, and ensure proper documentation and reconciliation of petty cash transactions.

• Review financial documents, invoices, bills, vouchers and supporting documents before processing payments.

• Verify the consistency and accuracy of information between invoices, bills, payment vouchers, purchase documents and other supporting documents.

• Check the eligibility, completeness and quality of supporting documents before payment and recording.

• Prepare payment vouchers and other accounting documents based on approved expenditure and supporting bills.

• Ensure proper coding and classification of expenditures against the appropriate project budget lines.

• Ensure all project expenditures are recorded under the correct activity, budget line and accounting code.

• Ensure financial transactions are properly authorized in accordance with Mukti Cox’s Bazar and project procedures.

• Maintain a systematic filing and archiving system for all financial documents for easy retrieval and audit purposes.

• Ensure project financial records are complete, accurate and available for management review when required.

B. Budget Monitoring and Financial Control

• Monitor project expenditures against the approved budget and work plan.

• Regularly review budget utilization and identify significant variances between approved budgets and actual expenditures.

• Provide timely financial updates to the Project Coordinator regarding budget utilization and financial status.

• Support the Project Coordinator in identifying potential budget shortfalls, underspending or overspending.

• Ensure expenditures are made only against approved budget lines and within the approved project period.

• Coordinate with program staff to ensure that planned activities have adequate budget availability before implementation.

• Review activity-related financial requirements and provide financial advice to program colleagues when required.

• Support budget revisions, reallocations and financial adjustments in accordance with IOM and organizational requirements.

• Maintain updated records of approved budgets, revisions and budget utilization.

• Ensure financial commitments and expenditures are properly monitored and recorded.

C. Payment and Financial Transaction Management

• Process project payments after verifying all required approvals and supporting documents.

• Ensure payments are made through appropriate and authorized payment methods.

• Ensure staff salary and other applicable payments are processed accurately and timely.

• Ensure salary payments are made through individual staff bank accounts in accordance with organizational procedures.

• Review attendance and other relevant documents before preparing staff salary statements.

• Process payments for project activities, suppliers, service providers, training, workshops, meetings, travel and other approved project expenditures.

• Ensure advance payments are properly documented, monitored and settled within the required timeframe.

• Follow up on outstanding advances and ensure timely settlement by responsible staff.

• Maintain records of payment status and outstanding financial obligations.

D. Tax, VAT and Statutory Compliance

• Ensure applicable TDS/VAT deductions at source are accurately calculated and properly recorded.

• Ensure deducted TDS/VAT and other applicable statutory obligations are deposited with the relevant government authorities within the required timeframe.

• Ensure necessary certificates and supporting documents related to tax and VAT are maintained.

• Support the organization in responding to tax, VAT and other financial compliance requirements.

• Ensure project financial practices remain consistent with applicable organizational and donor requirements.

E. Bank and Cash Management

• Prepare monthly bank reconciliation statements and ensure all differences are properly identified and resolved.

• Review bank transactions regularly and ensure that all project-related transactions are accurately recorded.

• Monitor project cash requirements and ensure adequate availability of funds for approved activities.

• Maintain proper records of cash and bank transactions.

• Ensure cash handling follows Mukti Cox’s Bazar financial procedures and internal controls.

• Promptly report any unusual, unidentified or irregular financial transactions to the Project Coordinator and relevant management.

F. Fund Requisition and Cash Flow Management

• Prepare project fund requisitions based on approved activities, budget availability and projected expenditure requirements.

• Coordinate with the Project Coordinator and relevant Finance/Admin colleagues to forecast upcoming financial needs.

• Ensure fund requisitions are supported by appropriate financial information and documentation.

• Monitor fund utilization and prepare timely requests for additional funds where required.

• Support effective project cash-flow management to avoid disruption of planned WGSS and SASA! Together activities.

• Maintain records of fund requests, fund receipts and utilization.

G. Financial Reporting

• Prepare accurate and timely monthly, quarterly and annual financial reports as required.

• Prepare project expenditure statements and budget-versus-actual reports.

• Provide financial information required for donor reporting, project reviews and management decision-making.

• Coordinate with the Project Coordinator to ensure financial reports are aligned with programmatic progress.

• Ensure reported expenditures are supported by complete and verifiable documentation.

• Support preparation of donor financial reports in accordance with IOM requirements and approved reporting formats.

• Review financial data before submission to ensure accuracy, completeness and consistency.

• Provide clarification and supporting documents for financial queries raised by management, donors or auditors.

H. Audit and Compliance

• Maintain financial records and supporting documents in a manner that facilitates internal and external audits.

• Support internal, external and donor audits as required.

• Provide requested financial documents and explanations during audit processes.

• Ensure audit-related documents are properly filed and maintained.

• Immediately communicate significant financial control concerns to the Project Coordinator and relevant management.

• Ensure compliance with Mukti Cox’s Bazar financial policies, procedures and internal control mechanisms.

3. Administrative Responsibilities

A. Staff Salary and Attendance

• Prepare monthly staff salary statements based on verified attendance and approved salary information.

• Review attendance records and identify discrepancies before salary processing.

• Maintain staff-related financial records required for salary processing.

• Coordinate with the HRD, Project Coordinator regarding staff attendance, leave and other relevant information affecting payroll.

• Ensure salary-related documents are complete and properly filed.

B. Leave and Personnel Records

• Maintain and update the project staff leave register.

• Prepare monthly leave status reports.

• Maintain updated personnel files for project staff.

• Ensure relevant employment, salary, attendance and leave documents are properly maintained.

• Maintain confidentiality of staff financial and personnel information.

C. Administrative Documentation

• Prepare and/or draft official financial and administrative letters as required.

• Maintain financial and administrative correspondence related to the project.

• Support the Project Coordinator in preparing administrative documents required for project implementation.

• Maintain an organized filing system for administrative and financial records.

4. Support to WGSS and SASA! Together Activities

The Finance Officer will provide financial and administrative support to ensure the smooth implementation of project activities, including:

• WGSS-based activities and related operational expenditures.

• SASA! Together prevention and community engagement activities.

• Training, orientation, workshop and meeting costs.

• Volunteer-related activity expenses.

• Field visits and project-related travel.

• Procurement of project materials and supplies.

5. Internal Control and Risk Management

The Finance Officer will:

• Ensure appropriate financial controls are maintained for all project transactions.

• Verify that expenditures are properly authorized before payment.

• Monitor outstanding advances and ensure timely settlement.

• Prevent duplicate payments and unsupported expenditures.

• Ensure financial records are reconciled regularly

6. Compliance and Organizational Responsibilities

• Comply with IOM financial and project requirements applicable to the project.

• Follow all approved financial, administrative and procurement procedures of Mukti Cox’s Bazar.

• Maintain professional integrity, transparency and accountability in all financial transactions.

• Maintain confidentiality of financial, staff and project information.

• Ensure respectful and professional communication with colleagues, partners and service providers.

• Follow organizational policies, procedures, safeguarding requirements and code of conduct.

7.  Safeguarding and PSEA:

• To meet the program's objectives for safeguarding and PSEA implementation, make sure team members are protected from any harm, abuse, neglect, harassment, and exploitation. Serve as a major resource for help, direction, and knowledge on safeguarding & Child protection for developing a safe workplace. To ensure that safeguarding standards are used in every course of action, team members should practice, advocate, and embrace safeguarding policy concerns.

• T/A,Mobile bill,Weekly 2 holidays

As per Project provision.