Secretary (Dinajpur Region)

Job Description

Title: Secretary (Dinajpur Region)

Company Name: Caritas Bangladesh, Dinajpur Region

Vacancy: 1

Age: At least 26 years

Job Location: Dinajpur

Salary: Tk. 30000 (Monthly)

Experience:

• At least 2 years
• The applicants should have experience in the following business area(s): NGO

• The candidate must have a Bachelor’s degree.

• However, the candidates having post graduate degree will be given preference.

• Professional qualification, such as Diploma in Secretarial Science will be treated as an additional qualification.

• At least 2 years
• The applicants should have experience in the following business area(s): NGO

• Age At least 26 years

Age: Maximum 36 years (as on 31/08/2026) may be relaxed for the highly experienced candidate.

Experience, Knowledge, Skills and Abilities Requirements:

• Should have strong proficiency in computer applications, particularly MS Word, MS Excel, and MS PowerPoint, with good skills in composing documents in both English and Bangla.
• Should have at least two year’s working experience in similar position (as Office Secretary/ Personal Assistant) in any reputed organization;
• Should have excellent communication skills in both English and Bangla (written and spoken), with the ability to translate various documents from English to Bangla and vice versa
• Should be self-driven and positive to work in a team;
• Should have “can do’ attitude and able to handle multiple tasks managing priorities;
• Excellent in time and calendar management skills;
• Experience in scheduling tour plan arrangements;
• Strong analytical and problem-solving skills and experience;
• Ability to work under pressure and for a long period;
• Should be committed to work following organizational aims, values, principal and policies;
• Should have excellent interpersonal, organizational and communication skills;
• Should be smart, dynamic, intelligent and committed.

Caritas Bangladesh is inviting applications from the eligible candidates for an immediate appointment as well as to prepare a panel list for the position of Secretary under Dinajpur Region, Caritas Bangladesh.

The details of the position including job responsibilities, educational qualification and other qualities/ competency required for the above position are given below for your information:

Job Location: Dinajpur Regional Office, Caritas Bangladesh

Key Responsibilities

• Serve as the first point of contact for the Regional Director by receiving and screening telephone calls and responding and taking messages (in absence of the Regional Director);

• Manage the Regional Director`s calendar, appointments, official visits, meetings and travel schedules, while maintaining records of past and upcoming activities;

• Assist in the preparation of various correspondence/ letters, reports and documents through MS Word, MS Excel, Power Points/Presentation software, etc. as assigned by the Regional Director;

• Receive/ Send, sort and register all incoming and outgoing correspondence including faxes and email;

• Responsible for dispatching letters/ reports/ documents;

• Responsible for filling and preservation of official correspondence and documents in a systematic way in both physical and electronic formats;

• Prepare and coordinate official communications with Caritas Bangladesh Central Office, Regional Offices, field offices, government agencies, donors, RPEC members and other stakeholders as instructed by the Regional Director;

• Provide secretarial support by organizing meetings, preparing agendas, recording minutes, documenting decisions and following up on agreed action points;

• Receive visitors and set-up appointments and giving on time reminders, maintain diary of future program for the Directors and preserve records of previous programs;

• Develop and maintain databases of administrative records, reports, contracts, contact information and other official documents, ensuring they remain accurate and up to date;

• Maintain confidentiality on any matter for interest of the organization; and

• Perform any other duties assigned by the Regional Director to support the effective functioning of the Regional Office.

• Salary: BDT 30,000/- (consolidated) only per month depending on the experience and qualifications.

• Bonus: as per policy of the organization.