Job Description
Title: Deputy Manager, Admin and Protocol (Contractual); Humanitarian Crisis Management Programme
Company Name: BRAC.
Vacancy: Not specific
Job Location: Cox's Bazar
Employment Status: Contractual
Educational Requirements:
∎ Bachelor/ Masters in Business Administration/ Public Administration/ Political Science or any other relevant subject from any reputed public or private university / Institution.
Experience Requirements:
∎ At least 5 year(s)
Job Context:
∎ BRAC is an international development organisation founded in Bangladesh that partners with over 100 million people living with inequality and poverty globally to create sustainable opportunities to realise potential.
∎ Working at BRAC is not like any other job. It is a platform where you can bring about real change for people who need it the most. We are not just dreaming of a better world, we are building it. Join us to find the way.
∎ Purpose: Deputy Manager, Admin and Protocol is responsible for Admin and Protocol which holds a pivotal role in ensuring the seamless execution of administrative and protocol functions within BRAC-HCMP. This also encompasses responsibilities related to protocol for dignitaries and executives, administrative management, and office maintenance.
∎ Furthermore, this role contributes to the value of HCMP by effectively managing the performance aspects of major vendors and service providers. The manager achieves this by coordinating with sector/unit leads and any authorized personnel under the supervision of the Senior Manager of Procurement.
∎ Safeguarding:
∎ Ensure the safety of team members from any harm, abuse, neglect, harassment and exploitation to achieve the programme’s goals on safeguarding implementation. Act as a key source of support, guidance and expertise on safeguarding for establishing a safe working environment
∎ Practice, promote and endorse the issues of safeguarding policy among team members and ensure the implementation of safeguarding standards in every course of action
∎ Follow the safeguarding reporting procedure in case any reportable incident takes place, encourage others to do so
Job Responsibilities:
∎ Develop comprehensive itineraries for visiting dignitaries and executives, encompassing travel arrangements, accommodation, and logistical details for events and meetings.
∎ Provide protocol support to high officials during their visits and interactions.
∎ Coordinate hotel bookings, transportation arrangements, and other services for official visitors.
∎ Liaise with external partners and agencies to facilitate seamless protocol execution.
∎ Manage and supervise the administrative stores and diligently oversee inventories to ensure the uninterrupted provision of services.
∎ Oversee office maintenance, including cleanliness, repairs, and renovations.
∎ Develop and implement plans aimed at enhancing the performance and services rendered by office assistants and cleaners.
∎ Act promptly for any administrative and protocol-related inquiries.
∎ Supervise admin team in administrative paperwork, including invoices, contracts, and procurement processes.
∎ Assist in the development and implementation of office policies and procedures.
∎ Foster collaboration with other departments to support cross-functional administrative requirements.
∎ Evaluate the performance of team, providing feedback and guidance.
∎ Stay updated on trends and best practices in admin and protocol management to continually improve processes.
∎ Foster a positive and collaborative work environment to enhance cooperation, and morale among team members.
∎ Any other as assigned.
Additional Requirements:
∎ Age at least 14 years
∎ Minimum 05 years working experience of Administration in NGO/ INGO or UN organisation.
∎ Two (2) years in a supervisory role will be preferable.
∎ Supervision, Safety Management, Developing Standards, Equipment Maintenance, Event management, compliance etc.
∎ Proven management leadership skills, while taking a “hands on” implementation approach when needed, in a multi diverse organisation
∎ People management
∎ Excellent interpersonal and relationship building skills
∎ Reporting and Analysing skill
∎ Flexibility and ability to work on multiple projects
∎ Excellent written and verbal communication and presentation skills, including the ability to articulate in a compelling mission and programmatic goals and achievements to diverse stakeholders
∎ Ability to use considerable judgment, initiative and independence
∎ Ability to work comfortably with diverse populations, with sensitivity irrespective to creed and culture.
Salary: Negotiable
Compensation & Other Benefits:
∎ Festival Bonus, Health & Life Insurance, Paternity/ Maternity leave and others as per organisation policy.
Job Source: Bdjobs.com Online Job Posting.
Application Deadline: 5 Nov 2023
Company Information:
∎ 26 Oct 2023
∎ BRAC.
Category: NGO/Development
: You may apply through bdjobs.com or send your updated CV to [email protected] mentioning the name of the position “Deputy Manager, Admin and Protocol (Contractual); HCMP” in the subject line.BRAC believes that everyone we work with including our staff, programme participants, partners, and the communities have the right to be protected from all forms of harm, abuse, neglect, harassment, and exploitation including sexual exploitation and abuse (SEA). We uphold human dignity and inclusion for all, regardless of age, race, religion, gender, disability, ethnic origin, or socio-economic condition. As an equal-opportunity employer, we actively encourage applications from gender-diverse individuals and people with disabilities.Selected candidates will have to go through a rigorous reference and background checking process which may include police verification.
