Administrative and Logistics Officer
Job Description
Title: Administrative and Logistics Officer
Company Name: RTI International
Vacancy: Not specific
Job Location: Anywhere in Bangladesh
Employment Status: Full-time
Educational Requirements:
∎ Masters degree or Bachelors Degree with one year experience in business studies; Social Science or any relevant field.
Job Context:
∎ Background:
∎ RTI`s International Education Division supports education development around the world by strengthening education policy, management, and practice in order to achieve measurable improvement in teaching and learning. From our well-established reputation in education system strengthening, to innovative work in early grade assessment and learning, RTI is improving education quality, relevance, and efficiency through implementation of projects funded by USAID, Bill and Melinda Gates Foundation, LEGO Foundation, Asian Development Bank, and other donors.
∎ RTI International has project experience in Bangladesh for 25+ years, providing technical assistance, institutional strengthening, program support, and research. We design and implement programs across a wide range of sectors to help low- and middle- income countries and communities address complex problems and improve the lives of their citizens. Working with local partners and stakeholders, our solutions promote sustainability, self-reliance and success at scale.
∎ Project summary:
∎ The United States Agency for International Development (USAID) Shobai Miley Shikhi Activity is a 5-year program aims to increase learning opportunities for children with disabilities in government primary schools across Bangladesh. The Activity closely collaborates with the Government of Bangladesh (GOB) to strengthen existing education reforms to enhance inclusive school environments and instruction; increase parents`, caregivers`, and the wider communities` ability to support inclusive education; and expand the government`s capacity to plan, deliver, and manage high-quality inclusive education. The Activity will develop user-friendly teacher support materials and methods that can be scaled and adapted nationwide and will carefully test these new approaches in some of the most hard-to-reach districts of the country.
∎ Position Profile:
∎ The Administrative and Logistics Officer is responsible for all office support and filing needs related to the DPE teacher trainings on SEND Framework, including completing and sharing the attendance sheet, after training reflection sheet, consent paper and pre-post training assessment copies with MERLA, Communications, Finance and Tech team. Managing background paperwork required for disbursing SEND teacher training materials to the Training Coordinators (TCs). Prepare the required materials list for SEND training and raise the purchase requisition. Receive the materials as per requisition, maintain register of issuing items and stock. The incumbent will work to ensure compliance with all RTI and donor rules and regulations especially for SEND teachers training.
Job Responsibilities:
∎ The Administrative and Logistics Officer will be responsible for the following tasks:
∎ Administrative tasks:
∎ Liaise with Training Coordinators, Accountant, and Operations Specialist to gather all required documentation from trainings and organized files.
∎ Maintain and update documents of attendance sheet, consent paper and pre-post training assessment copies for all training participants and trainers.
∎ Collect the Government Order issued by respective education office for each batch SEND teachers training and upload to the SharePoint.
∎ Provide necessary documents of SEND teachers training to MERLA team.
∎ Maintain a log of Training Coordinator equipment. Liaise with Training Coordinators to regularly check on the functioning of their tablets and printers and help with maintenance or procuring replacements as needed.
∎ Collect the payment invoices of Training Coordinators, review and handover to Operational Specialist for further review and approval.
∎ Communicate with the Training Coordinator to confirm transfer of the monthly internet cost and supporting documentation.
∎ Perform administrative tasks as required and assigned by the Operations Specialist.
∎ Logistics Tasks:
∎ Update the SEND teachers training schedule/list, ensure to send the required materials to respective Upazila on time.
∎ Review the stock of procured training materials regularly and update supervisor.
∎ Prepare the necessary Purchase Requisition for training materials, submit to procurement unit after approval.
∎ Receive the requested training materials and update in the stock register.
∎ Communicate with the Training Coordinators to get the updates and accuracy of materials sent.
∎ Assist Admin and Finance Officer in Calculating, input bKash number in bKash provided Excel sheet batch wise teachers/meeting/workshop participants and vendors payment for teachers training.
∎ Assist Operations Specialist in preparing the Cost Share Documents for SEND teacher training.
∎ Any other task assigned by Operations Specialist or Operations Director.
Additional Requirements:
∎ Solid knowledge of administrative and logistical procedures.
∎ Knowledge and experience of handling private and confidential data.
∎ Experience working for an international development agency on a USAID funded activity a plus;
∎ Experience organizing meetings, workshops and other events preferred.
∎ Language Ability: Oral and written fluency in English and Bengali required.
∎ In a month, up to 25% of the time may be required to work in the field.
∎ Skills and Abilities
∎ Skills and abilities required to perform the essential job duties of this job are listed as follows:
∎ Strong interpersonal/relationship-building skills;
∎ Able to write, read & understand English and Bangla;
∎ Professional oral and written communication skills;
∎ Knowledge of financial regulations;
∎ Excellent organizational and time management skills;
∎ Attention to detail and ability to manage, prioritize and complete multiple tasks simultaneously and under pressure;
∎ Advanced MS Excel skills;
∎ Ability to work in a fast-paced environment and meet deadlines under pressure;
∎ Ability to multitask;
∎ Flexibility and ability to work in a busy environment and sometime may be longer than the office hours;
∎ Work competently, professionally, and discreetly at all levels within a diverse work environment;
∎ Ability to work effectively both as a team member and individual;
∎ Attention to detail and accuracy;
∎ Culturally sensitive and respectful;
∎ Being able to work in diversity and disability sensitive workplace;
∎ Being able to understand and appreciate differences in race, ethnicity, gender, age, sexual orientation, religion, socioeconomic status, national origin, and disability status;
∎ Demonstrates commitment to RTI's mission, vision, and values,
Job Source: Bdjobs.com Online Job Posting.
Application Deadline: 11 Nov 2023
Company Information:
∎ 31 Oct 2023
∎ RTI International
Category: General Management/Admin
:
Source: bdjobs.com
Deadline Expired on 11th Nov 2023
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