Job Description

Title: Assistant Manager / Deputy Manager – Administration & Procurement Department

Company Name: Shanta Life Insurance PLC

Vacancy: 1

Age: 28 to 40 years

Location: Dhaka

Salary: Negotiable

Experience:
∎ 4 to 6 years
∎ The applicants should have experience in the following business area(s):Insurance, Telecommunication, Multinational Companies, Group of Companies, Financial Technology (Fintech) Startup

Published: 1 Dec 2024

Education:
∎ Bachelor of Business Administration (BBA)

Requirements:

Additional Requirements:
∎ Age 28 to 40 years
∎ Capacity to handle diverse responsibilities and respond effectively to dynamic organizational needs.
∎ Proven ability to manage and motivate support staff, fostering a positive and productive work environment.
∎ Meticulous approach to managing inventory, contracts, and compliance documentation.
∎ Expertise in securing favorable terms with vendors while maintaining quality and cost-effectiveness.
∎ Excellent networking and vendor management abilities.
∎ What will make you standout:
∎ Capacity to handle diverse responsibilities and respond effectively to dynamic organizational needs.
∎ Proven ability to manage and motivate support staff, fostering a positive and productive work environment.
∎ Meticulous approach to managing inventory, contracts, and compliance documentation.
∎ Expertise in securing favorable terms with vendors while maintaining quality and cost-effectiveness.
∎ Excellent networking and vendor management abilities.

Responsibilities & Context:
∎ Oversee daily office operations to ensure a professional and efficient work environment.
∎ Coordinate with internal departments to provide administrative support for meetings, events, and other activities.
∎ Manage office maintenance, including utilities, cleanliness, and facilities upkeep.
∎ Ensure timely payment of utility bills, lease agreements, and service contracts. 02. Vendor Management and Relations:
∎ Identify, evaluate, and maintain strong relationships with vendors and service providers.
∎ Negotiate contracts and service agreements to secure cost-effective and quality services.
∎ Monitor vendor performance and resolve any service-related issues.
∎ Regularly assess the market for competitive pricing and service quality.03. Procurement and Purchasing:
∎ Manage the end-to-end procurement process, including requisition, vendor selection, and purchasing.
∎ Ensure compliance with company procurement policies and budgetary constraints.
∎ Maintain accurate records of purchases and payment approvals.
∎ Work closely with finance and other departments to ensure timely procurement of goods and services. 04. Ensuring Office Security:
∎ Supervise and monitor office security measures, including surveillance systems and access control.
∎ Liaise with security service providers to ensure the safety of employees, assets, and premises.
∎ Conduct periodic audits of security protocols and implement improvements as needed.05. Inventory Management:
∎ Manage office supplies inventory to ensure optimal stock levels at all times.
∎ Conduct regular inventory audits to track and control usage.
∎ Implement effective inventory tracking systems and maintain accurate records.06. Support Staff Management:
∎ Supervise support staff, including housekeeping, drivers, and security personnel.
∎ Provide clear job instructions, monitor performance, and ensure a high standard of service.
∎ Organize training and development programs for support staff as needed.
∎ Address any grievances or issues promptly and professionally.07. Outdoor Travel Management:
∎ Plan and coordinate travel arrangements for employees, including transportation, accommodation, and itineraries.
∎ Manage relationships with travel agencies and transportation providers to ensure cost-effective and quality service.
∎ Handle travel-related documentation, including approvals, reimbursements, and compliance with company policies.
∎ Overview of the Job: As the Assistant Manager/Deputy Manager – Administration & Procurement, you will be responsible to play a critical role in ensuring smooth office operations by managing administrative functions, overseeing procurement activities, and maintaining robust vendor relationships. The role also includes ensuring office security, managing inventory, supervising support staff, and coordinating travel arrangements. The ideal candidate will be a proactive problem-solver with excellent organizational skills and a commitment to maintaining high operational standards.
∎ Key Responsibilities:
∎ 01. Office Administration and Support:
∎ Oversee daily office operations to ensure a professional and efficient work environment.
∎ Coordinate with internal departments to provide administrative support for meetings, events, and other activities.
∎ Manage office maintenance, including utilities, cleanliness, and facilities upkeep.
∎ Ensure timely payment of utility bills, lease agreements, and service contracts.
∎ 02. Vendor Management and Relations:
∎ Identify, evaluate, and maintain strong relationships with vendors and service providers.
∎ Negotiate contracts and service agreements to secure cost-effective and quality services.
∎ Monitor vendor performance and resolve any service-related issues.
∎ Regularly assess the market for competitive pricing and service quality.
∎
∎ 03. Procurement and Purchasing:
∎ Manage the end-to-end procurement process, including requisition, vendor selection, and purchasing.
∎ Ensure compliance with company procurement policies and budgetary constraints.
∎ Maintain accurate records of purchases and payment approvals.
∎ Work closely with finance and other departments to ensure timely procurement of goods and services.
∎
∎ 04. Ensuring Office Security:
∎ Supervise and monitor office security measures, including surveillance systems and access control.
∎ Liaise with security service providers to ensure the safety of employees, assets, and premises.
∎ Conduct periodic audits of security protocols and implement improvements as needed.
∎
∎ 05. Inventory Management:
∎ Manage office supplies inventory to ensure optimal stock levels at all times.
∎ Conduct regular inventory audits to track and control usage.
∎ Implement effective inventory tracking systems and maintain accurate records.
∎
∎ 06. Support Staff Management:
∎ Supervise support staff, including housekeeping, drivers, and security personnel.
∎ Provide clear job instructions, monitor performance, and ensure a high standard of service.
∎ Organize training and development programs for support staff as needed.
∎ Address any grievances or issues promptly and professionally.
∎
∎ 07. Outdoor Travel Management:
∎ Plan and coordinate travel arrangements for employees, including transportation, accommodation, and itineraries.
∎ Manage relationships with travel agencies and transportation providers to ensure cost-effective and quality service.
∎ Handle travel-related documentation, including approvals, reimbursements, and compliance with company policies.

Skills & Expertise:

Workplace:
∎ Work at office

Employment Status: Full Time

Job Location: Dhaka

Company Information:
∎ Shanta Life Insurance PLC
∎ Shanta Life Insurance PLC, Shanta Western Tower (Level-10), 186, Bir Uttam Mir Shawkat Sarak, Tejgaon, Dhaka - 1208, Bangladesh
∎ http://shantalife.com/
∎ Shanta Life Insurance debuted in Bangladesh`s insurance sector following the issuance of its license by IDRA on November 7, 2023. With the promise of redefining Bangladesh`s insurance sector through innovation and a new spirit, Shanta Life aims to be the best in the industry.

Our Vision is to be the most trusted insurance brand by protecting the uncertainties of life through simple solutions and delivering maximum value. Shanta Life aims to promote the desired quality of life through innovation, digitalization, and customer-centricity. In this unprecedented change of time, our commitment is empowering our customers to curate their own lives.

As an organization, we differentiate ourselves from others in how we do business. Our ambitious vision drives our pursuit of assembling a team characterized by diversity, energy, and unparalleled intellect.

Address::
∎ Shanta Life Insurance PLC, Shanta Western Tower (Level-10), 186, Bir Uttam Mir Shawkat Sarak, Tejgaon, Dhaka - 1208, Bangladesh
∎ http://shantalife.com/
∎ Shanta Life Insurance debuted in Bangladesh`s insurance sector following the issuance of its license by IDRA on November 7, 2023. With the promise of redefining Bangladesh`s insurance sector through innovation and a new spirit, Shanta Life aims to be the best in the industry. Our Vision is to be the most trusted insurance brand by protecting the uncertainties of life through simple solutions and delivering maximum value. Shanta Life aims to promote the desired quality of life through innovation, digitalization, and customer-centricity. In this unprecedented change of time, our commitment is empowering our customers to curate their own lives. As an organization, we differentiate ourselves from others in how we do business. Our ambitious vision drives our pursuit of assembling a team characterized by diversity, energy, and unparalleled intellect.

Read Before Apply: Please apply only who are fulfilling all the requirements of this job

Application Deadline: 31 Dec 2024

Category: General Management/Admin