Assistant Manager/ Sr.Executive, Admin

Job Description

Title: Assistant Manager/ Sr.Executive, Admin

Company Name: Al Fatah Publications

Vacancy: 01

Age: 30 to 40 years

Location: Dhaka

Experience:
∎ At least 3 years

Published: 7 Dec 2024

Education:
∎ Master of Commerce (MCom), Master of Arts (MA)

Requirements:

Additional Requirements:
∎ Age 30 to 40 years
∎ Vendor Management.
∎ Excellent skill in MS Office.
∎ Typing skill both Bangla and English.

Responsibilities & Context:
∎ Ensuring a clean and secure office environment.
∎ Ensuring availability of adequate lighting, water, telecommunication, email, fax, computers, etc.
∎ Process bills related to Newspapers, security, electricity, Gas, WASA, Sewer, office spaces, courier, T&T etc.
∎ Organize company events in coordination with concerned divisions.
∎ Set up and coordinate meetings and conferences.
∎ Ensure employees' safety, including first aid box, maintenance of fire extinguisher, etc.
∎ Collect and verify material requisition from staff/different departments.
∎ Collect approval from the approving authority.
∎ Materials received from the Purchase Department.
∎ Distribution or placement as per requisition.
∎ Communicate to the police station (thana)/police to make GD if needed.
∎ Communicate to the police station (thana)/police to file any case if needed.
∎ Communicate and manage Advocate to run/look after official cases.
∎ Be present in court in favor of the complainant if required.
∎ Ensuring availability of adequate photocopying services/facilities.
∎ Ensure repair and maintenance of office equipment, fittings & fixtures, appliances, etc.
∎ Provide logistical assistance for all staff and office equipment needed by staff.
∎ Makes sure that all equipment and machines are maintained.
∎ Arrange accommodation and entertainment arrangements for company visitors.
∎ Collect stationery requisition from staff/different department
∎ Verify requisition and check availability of items
∎ Entry on stock and distribution ledger
∎ Provide items as per approved requisition.
∎ Prepare requisition for stationery inventory.
∎ Collect approval for stationary inventory from MD.
∎ Purchase stationery items as per MD’s approval.
∎ Store purchased items and stock register update.
∎ Quotation collection from different transport-providing companies for field visits/official tours.
∎ Verification, negotiation, and submission of work orders.
∎ Work for payment with accounts.
∎ Handle the dispatch of letters to other outside offices and departments.
∎ Assets locating, checking/counting, etc.
∎ Recommending disposal of assets
∎ Ensure overall security arrangement and movement of men and material within/ from the Company’s premises.
∎ Strict monitoring and supervision of security guards in coordination with a security agency.
∎ Investigate security breaches and forward report
∎ Ensure the safety of employees including first aid box, maintenance of fire extinguisher, etc
∎ General Office Management:
∎ Ensuring a clean and secure office environment.
∎ Ensuring availability of adequate lighting, water, telecommunication, email, fax, computers, etc.
∎ Process bills related to Newspapers, security, electricity, Gas, WASA, Sewer, office spaces, courier, T&T etc.
∎ Organize company events in coordination with concerned divisions.
∎ Set up and coordinate meetings and conferences.
∎ Ensure employees' safety, including first aid box, maintenance of fire extinguisher, etc.
∎ Manage procurement matters (office equipment, and others):
∎ Collect and verify material requisition from staff/different departments.
∎ Collect approval from the approving authority.
∎ Materials received from the Purchase Department.
∎ Distribution or placement as per requisition.
∎ Support in legal issues:
∎ Communicate to the police station (thana)/police to make GD if needed.
∎ Communicate to the police station (thana)/police to file any case if needed.
∎ Communicate and manage Advocate to run/look after official cases.
∎ Be present in court in favor of the complainant if required.
∎ Support system:
∎ Ensuring availability of adequate photocopying services/facilities.
∎ Ensure repair and maintenance of office equipment, fittings & fixtures, appliances, etc.
∎ Provide logistical assistance for all staff and office equipment needed by staff.
∎ Makes sure that all equipment and machines are maintained.
∎ Arrange accommodation and entertainment arrangements for company visitors.
∎ Office Store management:
∎ Collect stationery requisition from staff/different department
∎ Verify requisition and check availability of items
∎ Entry on stock and distribution ledger
∎ Provide items as per approved requisition.
∎ Prepare requisition for stationery inventory.
∎ Collect approval for stationary inventory from MD.
∎ Purchase stationery items as per MD’s approval.
∎ Store purchased items and stock register update.
∎ Transport Management:
∎ Quotation collection from different transport-providing companies for field visits/official tours.
∎ Verification, negotiation, and submission of work orders.
∎ Work for payment with accounts.
∎ Mail/Courier Management:
∎ Handle the dispatch of letters to other outside offices and departments.
∎ Assets Management:
∎ Assets locating, checking/counting, etc.
∎ Recommending disposal of assets
∎ Security and Safety:
∎ Ensure overall security arrangement and movement of men and material within/ from the Company’s premises.
∎ Strict monitoring and supervision of security guards in coordination with a security agency.
∎ Investigate security breaches and forward report
∎ Ensure the safety of employees including first aid box, maintenance of fire extinguisher, etc
∎
∎

Skills & Expertise:

Compensation & Other Benefits:
∎ Profit share, Provident fund, Gratuity
∎ Festival Bonus: 2

Workplace:
∎ Work at office

Employment Status: Full Time

Gender:
∎ Only Male

Job Location: Dhaka

Company Information:
∎ Al Fatah Publications
∎ 260/1, Malibag, Near of HOSAF Convention Center, Opposite of Dhaka Biggan College, Dhaka -1217

Address::
∎ 260/1, Malibag, Near of HOSAF Convention Center, Opposite of Dhaka Biggan College, Dhaka -1217

Read Before Apply: Please apply only who are fulfilling all the requirements of this job

Application Deadline: 31 Dec 2024

Category: General Management/Admin