Job Description
Title: Admin and Finance Officer, BRAC Disaster Risk Management Programme, BRAC (Project Staff)
Company Name: BRAC
Vacancy: --
Location: Anywhere in Bangladesh
Minimum Salary: Tk. 1000 (Monthly)
Experience:
∎ At least 1 year
Published: 12 Sep 2024
Education:
∎ Bachelor of Commerce (BCom), Bachelor of Business Administration (BBA)
Requirements:
Additional Requirements:
∎ • Experience in making improvements to financial systems is preferred.
∎ • Experience in reporting to donors in an NGO environment
∎ • Experience in HR policies and procedures and administration systems
∎ • Experience of setting-up and managing office systems
∎ • Experience of Process improvement
∎ • Good planning and organizational skills and efficient work method
∎ • MS Excel, Word, PowerPoint, internet
∎ • Report writing skill
∎ • Ability to work under tight guideline
∎ • Ability to stay calm under pressure
∎ • Ability to work in a team
∎
Responsibilities & Context:
∎ Ensure projects financial management systems, procedures, and controls to ensure consistency with BRAC standard operating procedures
∎ Advise project manager on financial health through the provision of regular and timely financial expenditure reports
∎ Assist the organisation and management related to internal and external audits
∎ Keep financial records and perform financial procedures
∎ Ensure agreed reporting dates are maintained according to donor requirements
∎ Assist in managing partners’ finance reporting ensuring compliance with BRAC and donor regulations
∎ Deposit Vat and Tax to Govt treasury as per NBR rules
∎ Ensure financial updated by fortnightly and monthly basis to Supervisor and HO
∎ Review all financial document and ensure to documenting it properly (soft copy & hard copy).
∎ Ensure cost effective office systems and facility management (e.g., IT support, office maintenance and repair, utility service, logistics support etc.)
∎ Ensure smooth travel and transportation facility to support the efficient running of daily operations
∎ Closely work with procurement and other support service teams to ensure smooth administrative operations
∎ Ensure safety and security of office and its belongings
∎ Ensure all procurement, vendor negotiation as per organizational policy & procedure
∎ Properly maintain stock register, Fixed asset register and other necessary registers.
∎ Maintain regular coordination with local branch and regional accounts & finance team.
∎ Maintain staff attendance register
∎ Maintain leave & movement register
∎ Advise staff on HRPP when required to ensure HRPP compliance
∎ Maintain personnel records
∎ Produce budget projections, analysis, trackers and reports for review and action
∎ Prepare monthly, quarterly and annual finance, assets and HR related reports for BRAC and donor
∎ Coordinate with the field office accounts unit regarding all financial, administrative and HR issues which can affect the execution of the project
∎ Ensure the safety of team members from any harm, abuse, neglect, harassment, and exploitation to achieve the programme’s goals on safeguarding implementation. Act as a key source of support, guidance, and expertise on safeguarding for establishing a safe working environment.
∎ Practice, promote and endorse the issues of safeguarding policy among team members and ensure the implementation of safeguarding standards in every course of action.
∎ Follow the safeguarding reporting procedure in case any reportable incident takes place, encourage others to do so.
∎ BRAC is an international development organisation founded in Bangladesh that partners with over 100 million people living with inequality and poverty globally to create sustainable opportunities to realise potential.
∎ Working at brac is not like any other job. It is a platform where you can bring about real change for people who need it themost. We are not just dreaming of a better world, we are building it. Join us to find the way.
∎ This position is responsible for providing support to financial, administrative and HR to ensure effective and efficient operations and carry out financial transactions and booking of expenses. He/she will also be responsible for ensuring that the activity follows project log frame, implementation plan and budget.
∎ Ensure projects financial management systems, procedures, and controls to ensure consistency with BRAC standard operating procedures
∎ Advise project manager on financial health through the provision of regular and timely financial expenditure reports
∎ Assist the organisation and management related to internal and external audits
∎ Keep financial records and perform financial procedures
∎ Ensure agreed reporting dates are maintained according to donor requirements
∎ Assist in managing partners’ finance reporting ensuring compliance with BRAC and donor regulations
∎ Deposit Vat and Tax to Govt treasury as per NBR rules
∎ Ensure financial updated by fortnightly and monthly basis to Supervisor and HO
∎ Review all financial document and ensure to documenting it properly (soft copy & hard copy).
∎ Ensure cost effective office systems and facility management (e.g., IT support, office maintenance and repair, utility service, logistics support etc.)
∎ Ensure smooth travel and transportation facility to support the efficient running of daily operations
∎ Closely work with procurement and other support service teams to ensure smooth administrative operations
∎ Ensure safety and security of office and its belongings
∎ Ensure all procurement, vendor negotiation as per organizational policy & procedure
∎ Properly maintain stock register, Fixed asset register and other necessary registers.
∎ Maintain regular coordination with local branch and regional accounts & finance team.
∎ Maintain staff attendance register
∎ Maintain leave & movement register
∎ Advise staff on HRPP when required to ensure HRPP compliance
∎ Maintain personnel records
∎ Produce budget projections, analysis, trackers and reports for review and action
∎ Prepare monthly, quarterly and annual finance, assets and HR related reports for BRAC and donor
∎ Coordinate with the field office accounts unit regarding all financial, administrative and HR issues which can affect the execution of the project
∎ Ensure the safety of team members from any harm, abuse, neglect, harassment, and exploitation to achieve the programme’s goals on safeguarding implementation. Act as a key source of support, guidance, and expertise on safeguarding for establishing a safe working environment.
∎ Practice, promote and endorse the issues of safeguarding policy among team members and ensure the implementation of safeguarding standards in every course of action.
∎ Follow the safeguarding reporting procedure in case any reportable incident takes place, encourage others to do so.
∎
Compensation & Other Benefits:
∎ Festival Bonus, Health and Life Insurance and others as per policy.
Employment Status: Contractual
Job Location: Anywhere in Bangladesh
Company Information:
∎ BRAC
∎ BRAC Centre, 75 Mohakhali, Dhaka-1212
∎ BRAC is an international development organisation founded in Bangladesh that partners with over 100 million people living with inequality and poverty globally to create sustainable opportunities to realise potential.
Address::
∎ BRAC Centre, 75 Mohakhali, Dhaka-1212
∎ BRAC is an international development organisation founded in Bangladesh that partners with over 100 million people living with inequality and poverty globally to create sustainable opportunities to realise potential.
Read Before Apply: Please apply only who are fulfilling all the requirements of this job
Application Deadline: 17 Sep 2024
Category: NGO/Development
