Procurement Supervisor

Job Description

Title: Procurement Supervisor

Company Name: Medecins Sans Frontieres/ Doctors Without Borders (MSF)

Vacancy: 01

Age: At least 18 years

Job Location: Cox`s Bazar

Salary: Tk. 85500 (Monthly)

Experience:

Published: 2026-06-21

Application Deadline: 2026-06-28

Education:

Requirements:

Skills Required:

Additional Requirements:

• Age At least 18 years

Essential requirements:

Education:

Essential technical diploma/Degree in supply chain management/Business Studies/Operations management. Diplomas relevant to logistics/procurement desirable.

Experience: One year in MSF/INGO Logistics/Procurement Department, previous experience in Supply chain/Procurement/Administration activities related jobs is a plus. Experience in working with ERP applications.

Languages: Fluency in English and Bangla (spoken & written) essential.

Knowledge: Excellent Computer Skills.

Competencies:

• Results and Quality Orientation L2

• Teamwork and Cooperation L2

• Behavioural Flexibility L2

• to MSF Principles L2

• Stress Management L3

Main Purpose:

Planning and supervising the procurement activities for goods, transport, subcontracted works and services for the project and capital according to MSF standards and protocols in order to ensure a transparent and efficient procurement and supplier performance.

Accountabilities:

• Planning and supervising the day to day procurement activities ensuring an efficient implementation of the procurement procedures in the project or capital, ensuring compliance to MSF standards and protocols, including but not limited to the following:

• Regularly assessing the market for new suppliers to supply the recurrent needs of the mission and seeking products/services that offer the best value for money within the shortest timeframes. Negotiating prices and proposing new suppliers to be validated. Developing and maintaining relations with different suppliers in order to ensure a stable supply of goods or services. Submitting and collecting quotations and tenders following the MSF purchasing policy

• Submitting and collecting quotations and tenders following the MSF purchasing policy and providing updates on "item-supplier" data: price, availability, quality, lead time

• Together with the Supply Chain Officer determining the purchase planning according to the incoming requests / orders, product availability (shortages/surpluses), delivery times, budgets and other relevant factors

• Coordinating and supervising the purchasers' activity, managing the purchasing budget, and settling advances with the Finance Department

• Coordinating and leading the team under his/her responsibility including the definition of each person's tasks (daily supervision and checking the quality of their work); drawing up working schedule and organizing and leading team meetings

• Supervising, in close coordination with the HR department, the associated processes (recruitment, training/induction, evaluation, potential detection, development and communication) of the staff under his/her responsibility in order to ensure both the sizing and the amount of knowledge required

• Performing delegated tasks according to his her speciality and as specified in his/her job description

MSF Section/Context Specific Accountabilities:

• Oversee the selection and evaluation of suppliers, negotiate prices & conditions while maintain relationships with suppliers to ensure timely delivery of goods and services.

• Conduct regular market assessments in Chittagong (CTG), Cox's Bazar (CXB), Ukhiya (UKH) and Dhaka (DHK) to gather information on product availability, pricing trends, and potential suppliers. Keep exploring local markets and suppliers for potential options. Maintaining vendor list and updating constantly.

• Manage & track expenses, and identify cost-saving opportunities through bulk purchasing, negotiation, or alternative sourcing.

• Ensure that IST procurement activities comply with MSF policies, supply regulations, and ethical standards. Assess and mitigate risks related to supplier performance, supply chain disruptions, and compliance issues.

• Continuously evaluate and audit procurement processes to enhance efficiency, reduce lead times, and improve overall IST procurement performance.

• Support team members in their daily operations when they are struggling and work on their development by on job learnings and proposing learning needs.

• Supervise and mentor purchasing officers & clerks, provide guidance on procurement procedures, and facilitate professional development to build a high-performing team. Set objectives with timeline for subordinates in performance management tool, support them to achieve those, evaluate those objectives periodically to identify achievement ratio, find out the reasons to not achieving objectives and prepare development plans and take initiatives for improvements where needed.

• Collaborate with OC’s & IST supply and technical colleagues to maintain standards for product quality and supplier performance. Conduct checks and inspections by technical teams to ensure compliance with quality requirements.

• Manage purchase contracts throughout the entire lifecycle, from negotiation and execution to performance monitoring and renewal. Ensure that contract terms are aligned with both the specific transactions and MSF standards to resolve any disputes that may arise. Establish framework agreements with bulk suppliers to fasten procurement processes in IST.

• Monitor and update procurement tracker, distribute tasks, analyze bottlenecks, follow up and support on sourcing challenges.

• Generate reports and analyze procurement data to track key performance indicators, identify errors, and propose data-driven decisions to improve procurement effectiveness and efficiency.

• Stay available during working hours via provided email and phone.

• Assist Intersectional procurement manager (IPM) in strategy development and implementation. Cover the gap of IPM whenever required.

• Performing any other tasks within the scope of this role, as directed by line manager, Log-co and according to the needs of the mission.

• Adhere to MSF policies, procedures, and guidelines for supply chain activities.

Contract and Benefit:

• Permanent contract to be continued based on performance and operational needs. Salary according to level Six (6) of the internal MSF salary grid (BDT 85,000 Gross). Salary is non-negotiable. Income tax deduction from salary based on current income tax rule.

• 2 annual leave days per month worked.

• Medical Reimbursement for employee and direct dependents based on Health Care Policy- Locally Recruited Staff.

Others: There will be no provisions for relocation.