Procurement and Logistic Coordinator
Job Description
Title: Procurement and Logistic Coordinator
Company Name: International Organization for Migration (IOM)
Vacancy: Not specific
Job Location: Dhaka
Employment Status: Contractual
Educational Requirements:
∎ Minimum Bachelors or equivalent degree in Supply Chain Management, Business Administration or a related field from an accredited academic institution with 05 years of relevant professional experience;
Experience Requirements:
∎ At least 5 year(s)
Job Context:
∎ Reference Code: SVN-97/2019/S - BD1
∎ Estimated Starting Date: As soon as possible
∎ Classification: G-7/01 (UN Salary Scale)
∎ Type of Appointment: Special Short Term (Initially 6 Months with possibility of extension)
∎ Division/Unit: Resource Management Unit
Job Responsibilities:
∎ Under and the direct supervision of National Resource Management Officer (NRMO), technical guidance of Procurement Officer Cox's Bazar and overall supervision of the Chief of Mission (CoM), the successful candidate will be responsible for mission's procurement issue.
∎ 1. Assist in monitoring and overseeing Procurement & Logistics actions within the Dhaka, including property and assets control, supply, and contractual agreements for services and maintenance.
∎ 2. Plan, coordinate, implement and monitor aspects related to procurement and logistics needs in Dhaka office.
∎ 3. Liaise with Project Managers and procurement unit is field offices regarding all Procurement, Logistics and service requirements, in order to consolidate overall procurement (or service) requirements and optimize purchasing power; propose and implement strategic adjustments towards increasing the effectiveness and accuracy of all Procurement & Logistic procedures.
∎ 4. Analyze procurement requests, identify service providers, and evaluate information regarding vendor's performance regarding quality, prices, and delivery of goods in view of the Organization's best interests.
∎ 5. Assist project and programme managers in preparing bidding documents for the tendering of projects and issuing calls for proposals, oversee bidding processes, solicit bids, quotations, and tender documents, participate in the evaluation and selection of suppliers, and confirm terms of payment. Support all procurement transactions and analyze them for conformity with specified requirements.
∎ 6. Follow-up on purchase orders status and keep project managers abreast of estimated time of delivery or any changes that may affect or modify the pre-determined delivery conditions; ensure all expected merchandise is received in accordance with PO specifications, and that all goods are in good condition.
∎ 7. Create and maintain the database of vendor and contractor accreditation and evaluation status to ensure a pool of reliable service providers to address the needs of the Mission
∎ 8. Establish and monitor a tracking system for purchase requisitions raised in the Dhaka and sub-offices; organize and maintain proper filing systems.
∎ 9. Undertake physical inventory of the assets in the Dhaka and update it on a periodic basis; implement effective systems for assets management; ensure that appropriate record is kept on assets disposal.
∎ 10. Manage and supervise the overall maintenance and repair of office facilities, including preventive maintenance. Establish maintenance agreements with competent service providers, when it is feasible and determined to be cost effective.
∎ 11. Manage, train and supervise staff dedicated to the above duties and responsibilities.
∎ 12. Any other duty as may be assigned.
Additional Requirements:
∎ Work experience with international humanitarian organizations, non-government organizations in a multi-cultural setting is an advantage;
∎ Demonstrated experience in liaising with donors, governmental authorities, other national/international institutions and NGOs;
∎ Demonstrated knowledge of supply chain, administration and evaluation techniques and practices;
∎ Demonstrated ability to communicate with a wide variety of audiences;
∎ Demonstrated ability to work well under pressure and to keep deadlines
∎ Excellent communication and negotiation skills
∎ Good level of computer literacy, including database applications;
∎ Ability to supervise staff and coordinate administrative activities;
∎ Working experience in the region is an asset.
Application Deadline: November 20, 2019
Company Information:
∎ International Organization for Migration (IOM)
∎ Business : Inter-Governmental Agency and Specialized Agency to the United Nations
Category: NGO/Development
Source: bdjobs.com
Deadline Expired on 20th Nov 2019
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