Field Accounts Officer

Job Description

Title: Field Accounts Officer

Company Name: Eco-Social Development Organization (ESDO)

Vacancy: 01

Age: At least 25 years

Job Location: Lalmonirhat

Salary: Tk. 51345 (Monthly)

Experience:

• 3 to 5 years
• The applicants should have experience in the following business area(s): NGO

Masters in finance discipline probably in Accounting & Finance

• 3 to 5 years
• The applicants should have experience in the following business area(s): NGO

• Age At least 25 years

• Both males and females are allowed to apply

• Minimum 3-5 years of professional experience in finance, administration, and grants management in the development sectors

• Committed to achieving results in a short time frame and under time pressure.

• Excellent communication skills and ability to effective coordination among sections.

• Excellent interpersonal skills, cost-effectiveness, value for money, and integrity

• Ability to set priorities, plan, and organize the work.

• Skilled in computer literacy, application software, internet, and email communication.

• Good understanding of and commitment to promote Gender, Equity, and Diversity Inclusion (GEDI) related concepts, ideas, and best practices

• Should have specific knowledge on financial analysis and accounting software.

• Ability to write clear reports, to analyze and interpret data, and to prepare spread sheets.

• Strong in written and verbal English and Bangla communications.

• Excellent skills on report writing in English,

• Computer skill on MS Office package

Job Context

• Eco-Social Development Organization (ESDO) started its journey in 1988 with a noble vision to stand in solidarity with the poor and marginalized. Being a peoples` entered organization, ESDO envisioned for a society which will be free from inequality and injustice, a society where no child will cry from hunger and no life will be ruined by poverty. Near about three decades of relentless efforts to make this happen, ESDO has embraced new grounds and opened up new horizons to help the disadvantaged and vulnerable people to bring meaningful and lasting changes in their lives. During this long span, ESDO has adapted with the changing situation and provided the most time-bound services especially for the poor and disadvantaged. A community focused and people centred approach has been adapted by ESDO while consideration was given to the national policy and Sustainable Development Goals (SDGs) as its guiding principle. ESDO is one of the most dynamic organizations expanding its development interventions across 422 upazilas under 56 districts of Bangladesh covering over 15 million poor and vulnerable people.

• Presently, ESDO is implementing the Healthy Village in Urban (HVU) programme in Lalmonirhat Municipality and six peri-urban unions within Lalmonirhat district. The HVU programme is an innovation developed by Max Foundation Bangladesh.

• ESDO is inviting applications from interested and qualified candidates for the position.

Job Responsibilities

• Financial and operational management and control

• Prepare financial plan/fund request/cash call for the Project.

• Ensure donor compliance including financial transaction, HR, program.

• Orient and update donors’ compliance to the project staff.

• Check and verify the bills/Invoices as per plan and process for payment.

• Ensure that every bill/invoice/vouchers are cross checked with other documents with fact and figures.

• Keep the record of the updated fund/expenditure status and will provide analytical reports and forecast to management on fund utilization.

• Support Project Manager to prepare the budget according to the project plan.

• Ensure appropriate fund allocation for all activities.

• Financial documentation and record keeping

• Ensure to maintain and updates all accounts related books and documents such as cashbook, Bank book/check issue register, ledger, subsidiary ledger and other financial documentation associate with financial management.

• Prepare, update and preserve financial related information, files, documentation, and database for financial management.

• Monitor the approved budget with day to day actual expenditure as per program need.

• Assist to Project management for controlling and monitoring the budget and Financial risk analysis.

• Ensure day to day cash and bank management including all sorts of banking jobs.

• Ensure proper management of petty cash management and kept in safe custody and the limit is not exceeds as per policy.

• Assist to ensure procurement process maintaining proper procurement policy.

• Administrative support and human resources management

• Assist the project team in administrative support for smooth operation of project interventions.

• Manage effective utilization of Project assets

• Vehicle management and ensure effective utilization

• Ensure and maintenance HR database, leave and others relevant issue management and records.

• Timely ensure procurement followed by standard procedure and maintain donor’s compliance.

• Assist to prepare different agreement with landlord, vendors and other parties.

• Analyse budget expenditure and prepare financial reports for project reporting.

• Prepare all kind of financial reports (Trial Balance, Receipt & Payment Account, Budget and Expenditure Statement, Cash and Expenditure Status, Cash Recap by Bank Account, Bank Reconciliation Statement, etc.).

• Ensure the report submission to proper management within the deadline.

• Prepare and updates assets tracking and reports.

• Prepare and submit the any other financial and admin report as per demand of project and organization. Coordination and communication

• Maintain proper coordination and communication among the ESDO HO and Finance Controller.

• Assist and orient to staff in different compliance issues in financial and administration

According to project allocation