Officer, Database & Documentations, Human Resources, HCMP

Job Description

Title: Officer, Database & Documentations, Human Resources, HCMP

Company Name: BRAC.

Vacancy: --

Location: Cox's Bazar

Salary: Negotiable

Experience:
∎ At least 3 years
∎ The applicants should have experience in the following business area(s):NGO, Development Agency

Published: 15 May 2024

Education:
∎ HSC/ Bachelor's degree in any discipline from any recognized college/university with minimum second class/division or equivalent GPA/CGPA in all academic examinations.
∎ HSC/ Bachelor's degree in any discipline from any recognized college/university with minimum second class/division or equivalent GPA/CGPA in all academic examinations.

Requirements:

Additional Requirements:
∎ Both males and females are allowed to apply
∎ Knowledge on data management
∎ In-depth understanding on document management
∎ Basic knowledge on HR policies and practices
∎ Knowledge on storing process of HR related documents
∎ Effective communication and presentation skills
∎ Have computer skills in Microsoft Office
∎ Effectively manage HR information
∎ Problem-Solving Skill
∎ Analytical Skills
∎ Understanding and managing the technical aspects
∎ Attention to detail
∎ Time Management
∎ Prioritizing
∎ Customer Service
∎ Person with disability are encouraged to apply
∎ Both males and females are allowed to apply
∎ Knowledge on data management
∎ In-depth understanding on document management
∎ Basic knowledge on HR policies and practices
∎ Knowledge on storing process of HR related documents
∎ Effective communication and presentation skills
∎ Have computer skills in Microsoft Office
∎ Effectively manage HR information
∎ Problem-Solving Skill
∎ Analytical Skills
∎ Understanding and managing the technical aspects
∎ Attention to detail
∎ Time Management
∎ Prioritizing
∎ Customer Service
∎ Person with disability are encouraged to apply

Responsibilities & Context:
∎ Ensure receiving new joiners' files and entry personal file detail information including insurance information and pay scale in HRIS
∎ Maintain and update physical and electronic personal files and ensure all documents are stored, secured, organized, and easily accessible
∎ Review and update EDMS on regular basis with current documents as well as monitor the system is working seamlessly
∎ Ensure providing and getting back personal files and relevant data to internal and external audit team within stipulated time
∎ Analyze data and prepare various type of reports which will ultimately help in planning and decision making
∎ Manage and keep record of HR store by following store management guidelines
∎ Maintain confidentiality and security of employee data, and ensuring that data is available in the system in a timely and accurate manner
∎ Ensure the safety of Programme Participants, people who come into contact with the organisation and team members from any harm, abuse, neglect, harassment and exploitation including sexual exploitation and abuse (SEA) to achieve the programme's goals of safeguarding implementation. Act as a key source of support, guidance and expertise on safeguarding for establishing a safe working environment
∎ Practice, promote and endorse the issues of safeguarding policy among team members and ensure the implementation of safeguarding standards in every course of action
∎ Follow the safeguarding reporting procedure in case any reportable incident takes place and encourage others to do so.
∎ The position is responsible for maintaining and updating the organization's employee database. This includes ensuring the accuracy and complete entry and update employee information, such as personal details, employment history and upload documents in EDMS. Endure data analysis and prepare report for decision making
∎ Ensure receiving new joiners' files and entry personal file detail information including insurance information and pay scale in HRIS
∎ Maintain and update physical and electronic personal files and ensure all documents are stored, secured, organized, and easily accessible
∎ Review and update EDMS on regular basis with current documents as well as monitor the system is working seamlessly
∎ Ensure providing and getting back personal files and relevant data to internal and external audit team within stipulated time
∎ Analyze data and prepare various type of reports which will ultimately help in planning and decision making
∎ Manage and keep record of HR store by following store management guidelines
∎ Maintain confidentiality and security of employee data, and ensuring that data is available in the system in a timely and accurate manner
∎ Ensure the safety of Programme Participants, people who come into contact with the organisation and team members from any harm, abuse, neglect, harassment and exploitation including sexual exploitation and abuse (SEA) to achieve the programme's goals of safeguarding implementation. Act as a key source of support, guidance and expertise on safeguarding for establishing a safe working environment
∎ Practice, promote and endorse the issues of safeguarding policy among team members and ensure the implementation of safeguarding standards in every course of action
∎ Follow the safeguarding reporting procedure in case any reportable incident takes place and encourage others to do so.

Skills & Expertise:

Compensation & Other Benefits:
∎ Mobile bill
∎ Festival Bonus: 2
∎ Health & Life Insurance
∎ Paternity/ Maternity leave
∎ Others as per Organisation policy.
∎ Health & Life Insurance
∎ Paternity/ Maternity leave
∎ Others as per Organisation policy.

Workplace:
∎ Work at office

Employment Status: Contractual

Job Location: Cox's Bazar

Read Before Apply:

BRAC believes that everyone we work with including our staff, programme participants, partners, and the communities have the right to be protected from all forms of harm, abuse, neglect, harassment, and exploitation including sexual exploitation and abuse (SEA). We uphold human dignity and inclusion for all, regardless of age, race, religion, gender, disability, ethnic origin, or socio-economic condition. As an equal-opportunity employer, we actively encourage applications from gender-diverse individuals and people with disabilities

Selected candidates will have to go through a rigorous reference and background checking process which may include police verification

Join the world's biggest family

Company Information:
∎ BRAC.
∎ BRAC 75 Mohakhali, Dhaka-1212, Bangladesh
∎ brac is an international development organisation founded in Bangladesh that partners with over 100 million people living with inequality and poverty globally to create sustainable opportunities to realise potential.
Working at brac is not like any other job. It is a platform where you can bring about real change for people who need it the most. We are not just dreaming of a better world, we are building it. Join us to find the way.

Address::
∎ BRAC 75 Mohakhali, Dhaka-1212, Bangladesh
∎ brac is an international development organisation founded in Bangladesh that partners with over 100 million people living with inequality and poverty globally to create sustainable opportunities to realise potential.Working at brac is not like any other job. It is a platform where you can bring about real change for people who need it the most. We are not just dreaming of a better world, we are building it. Join us to find the way.

Application Deadline: 24 May 2024

Category: HR/Org. Development