Officer / Assistant Officer (Admin)

Job Description

Title: Officer / Assistant Officer (Admin)

Company Name: Manabik Shahajya Sangstha (MSS)

Vacancy: 2

Age: At most 35 years

Job Location: Dhaka

Salary: Tk. 22000 - 35600 (Monthly)

Experience:

• 2 to 3 years
• The applicants should have experience in the following business area(s): NGO, Micro-Credit
• Freshers are also encouraged to apply.

• Bachelor/Honors

• Bachelor’s degree in Business Administration, Management, or any relevant field from a reputed university. Professional courses in relevant subjects will get added advantage.

• 2 to 3 years
• The applicants should have experience in the following business area(s): NGO, Micro-Credit
• Freshers are also encouraged to apply.

• Age At most 35 years
• Only Male

• Preferably 2-3 years of experience in a similar administrative role, but fresher’s are also encouraged to apply.

• Prior experience in attendance and leave management, vehicle management, procurement, and printing/publications will be preferred.

Responsibilities & Context

Job Summary: The Officer (Admin) is an important role responsible for overseeing the day-to-day administrative operations of MSS, including attendance and leave management, vehicle management, support staff management, store & procurement management, printing & publications activities and so on. The Officer will ensure smooth functioning and compliance with organizational policies.  

Key Responsibilities: 

• Vehicle Management:

  • Manage vehicle allocation, maintenance, and ensure proper utilization of all the vehicles.

  • Keep accurate records of vehicle usage, fuel consumption, and maintenance schedules.

  • Coordinate with drivers for timely transportation services for staff and official purposes. 

• Attendance & Leave Management:

  • Monitor daily attendance and manage leave requests of all employees.

  • Maintain records of attendance and leave balances for payroll purposes.

  • Ensure timely submission of attendance reports to the HR department. 

• Support Staff Management:

  • Supervise support staff, including cleaners, office assistants, and drivers.

  • Plan, organize, and manage their work schedules and tasks.

  • Ensure proper performance and discipline among support staff. 

• Procurement & Store Management:

  • Manage the procurement of office supplies, equipment, and services in line with organizational needs.

  • Maintain records of purchased goods and services, ensuring adequate stock levels.

  • Oversee the proper storage and distribution of materials and supplies. 

• Printing & Publications:

  • Coordinate printing and publication tasks such as newsletters, brochures, annual reports, and other materials.

  • Ensure timely and quality printing and distribution to the relevant field offices & departments and external stakeholders. 

• Record Keeping, Documentation & Maintenance:

  • Maintain an organized filing system of administrative records, reports, and documentation.

  • Manage office equipment, ensuring timely repairs and replacements as needed.

  • Supervise external vendors providing maintenance and security services. 

• Coordination & Event Management:

  • Assist in organizing internal meetings, trainings, and events.

  • Coordinate logistics for company events, including venue setup and catering arrangements. 

• Health & Safety Compliance:

  • Ensure that the office environment adheres to health and safety regulations.

  • Organize fire safety drills and provide staff with necessary safety information and resources. 

• Others:

  • Perform any other tasks assigned by the management to support smooth administrative operations.  

Job Highlights

• Recruitment Ref. No: MSS/HR & ADMIN/RECRUITMENT/2024-32.

Compensation & Other Benefits

• After confirmation: BDT 22,000 - 25,300 per month (for Assistant Officer Position), BDT 27,500 - 35,600 per month (for Officer Position) (negotiable during the probation period).

• T/A, Mobile bill, Tour allowance, Medical allowance, Contributory Provident fund, Gratuity, Two festival bonuses in a year, yearly increment, special "Staff Welfare Fund" to cover health expenses for self and family. The death benefit from a Special "Staff Welfare Fund". Stipend facility for meritorious children.