Junior Executive / Executive - Procurement

Job Description

Title: Junior Executive / Executive - Procurement

Company Name: ZXY International

Vacancy: --

Age: Na

Job Location: Dhaka

Salary: --

Experience:

• At least 4 years
• The applicants should have experience in the following business area(s): Garments, Buying House

• Bachelor of Business Administration (BBA) in Supply Chain Management

• Graduate in Business Administration in Supply Chain Management from a reputed institution

• PGDSCM will be an added advantage

• At least 4 years
• The applicants should have experience in the following business area(s): Garments, Buying House

• At least 4 years’ work experience in the relevant field

• Female candidates are encouraged to apply

• Strong interpersonal skills, ability to interact and build relationships work as a team

• Should be well-groomed, smart, and energetic

• Strong presentation and delivery skills

• Strong attention to detail and accuracy, aiming for perfection

• Excellent written and verbal communication both in Bangla and English

• Must be proficient with MS Office package (Especially PowerPoint, Excel, Word, and Outlook)

• Should be proactive and dynamic, ability to work hard efficiently

• Ability to multitask and remain organized, meet deadlines

ZXY International, a global apparel sourcing company, has been established with a clear mission to be unique, innovative, redefine global sourcing standards, as well as be the best sourcing partner in the apparel sector. Today, we have an empowered team of over 800 colleagues across international locations of Bangladesh, Turkey, India, Pakistan, and Egypt; each team member is committed to our “Passion for Perfection” motto.

Grab the opportunity to be a part of a truly global workplace, where passion and engagement are met with professional and personal development opportunities. Make a real difference on a global scale and shape a sustainable and fulfilling career path.

We are currently hiring for the position of Junior Executive or Executive - Procurement at our HQ, in the heart of Dhaka. Join our family and build an inspired career you’re proud of.

Job Context

• The Junior Executive or Executive - Procurement is accountable for procuring high-quality and cost-efficient supplies for the organization through frequent interaction with vendors and external parties and manage the vendor selection processes as well as vendor performance.

Job Responsibilities

• Prepare and update supplier database on a regular basis

• Assist in conducting market surveys to provide pricing information during operational expenditure budget planning

• Execute procurement requirements during company events

• Assist in performing market forecasting to analyze price hikes and propose advance purchase of items to keep in stock

• Assist in proactively planning for the allotment of the right vendors for the right work to optimize procurement timeline

• Verify all received requisitions to ensure proper approval, specifications and justifications have been mentioned

• Prepare the Request for Quotation (RFQ) and share with supervisor for verification and send to vendors

• Prepare the Comparative Statement (CS) to assess the received quotations

• Prepare the work orders and share with supervisor for verification and forward to finance team for approval

• Monitor goods movements to avoid supplier delays

• Perform direct purchase through spot quotations as and when required

• Execute timely bill submission with valid attachments to finance team for payment processing

• Coordinate with Finance team regarding suppliers’ VAT Deduction at Source (VDS) and TAX Deduction at Source (TDS) certificates/Treasury challan

• Conduct meetings with finance team for bill settlements and ensure timely bill payments to vendors

• Interact with suppliers daily to resolve any transactional issues and gather critical information regarding invoices, tracking information, tax documents etc.

• Source new vendors through online, physically visiting vendors’ offices, conducting market surveys and through references, both locally and globally based on projected procurement requirements.

• Liaise with vendors to provide warranty support regarding malfunctioning equipment

• Keep updated on government rules and regulations regarding VAT, TAX and AIT

• Ensure authentication of vendors’ Trade License, TIN certificate, VAT certificate, bank solvency and other relevant legal business documents.

• Ensure category-wise filing, record keeping and archiving of all relevant documents for audit trial and future reference

• Analyze conflicts of interest regarding internally referred vendors (if any) and take the necessary measures.

Remuneration & Benefits

• Attractive remuneration is being offered for the position

• Group life & Hospitalization insurance

• Contributory Provident Fund

• Pick and Drop facility

• Corporate mobile ceiling

• Subsidized lunch facility at corporate Canteen

• State of the art Passion Café

• World class work environment