Human Resources Assistant

Job Description

Title: Human Resources Assistant

Company Name: United Nations High Commissioner for Refugees (UNHCR) Representation in Bangladesh

Vacancy: 01

Job Location: Cox's Bazar

Employment Status: Contractual

Educational Requirements:
∎ Completion of secondary education.

Experience Requirements:
∎ At least 4 year(s)

Job Context:
∎ Category/grade: General Service, G-4
∎ Type of contract: 6-months Temporary Appointment with possibility of extension
∎ The effective date of assignment: As soon as possible

Job Responsibilities:
∎ Accountability (key results that will be achieved)
∎
∎ The workforce in the AOR is well-informed of the organisation's human resources policies and practices.
∎ UNHCR provides a healthy, safe and respectful working environment for its workforce in the AOR.
∎ Responsibility (process and functions undertaken to achieve results)
∎
∎ Provide clerical support in the recruitment, assignment, reassignment and separation of local general service staff.
∎ Assist in processing local staff members' contracts, entitlements and benefits in accordance with Staff Rules and established HR procedures.
∎ Provide advice to staff members on their rights, obligations, benefits and entitlements according to the UN/UNHCR staff rules and regulations.
∎ Assist newly arrived international staff with administrative formalities related to their accreditations, security/ground passes, arrange travel and hotel reservations. Assist with shipment of their personal effects in coordination with the logistics section.
∎ Provide administrative support to staff and dependants in case of medical evacuations, as well as security evacuations/relocations.
∎ Maintain personnel records in the office, including maintenance of the attendance, overtime and leave records.
∎ Perform other related duties as required.
∎ Authority (decisions made in executing responsibilities and to achieve results)
∎
∎ Initiate calculations for payments related to personnel issues such as settlement of travel claims, overtime claims, hazard pay, MIP reimbursements, medical and security evacuations, shipment costs.
∎ Initiate routine correspondence on HR matters for the authorizing officer's approval.

Additional Requirements:
∎ Minimum 4 years of previous relevant work experience.
∎ Fluency in English and working knowledge of another relevant UN language or local language.
∎ Field experience with UNHCR and/or with other humanitarian organizations is an asset.
∎ Good knowledge of UNHCR administrative procedures and processes and exposure to provision of support services in an international organization.
∎ High IT affinity and working experience of PeopleSoft/MSRP.
∎ Planning and Organizing
∎ Internal candidates: Interested staff members should consult the Policy and Procedures on Assignments of Locally recruited Staff (IOM/49-FOM/50/2012 dated 15 June 2012). If you have questions regarding your eligibility, you may also contact the HR Unit.
∎ An applicant who has internal status is a staff member holding an indefinite or fixed-term appointment in any duty station in the country. Former UNHCR General Service staff members, having held an indefinite or fixed-term appointment for an uninterrupted period of at least one year may apply for internally advertised vacancies at their previous grade or equivalent or one grade above, if the seniority requirements are met, for a period of two years following separation (if such criteria are not met, former staff members can still apply as external candidates).
∎ External candidates: External candidates must meet the essential minimum requirements of the position and candidates not citizens of the country must comply with all eligibility requirements for employment in line with the prevailing legislative prerequisites in the country. Completed and relevant university education can count as maximum 50% of the required years of work experience.

Salary:
∎ A competitive compensation and benefits package is offered. For information on UN salaries, allowances and benefits, please visit the portal of the International Civil Service Commission at: http://icsc.un.org

Application Deadline: July 28, 2019

Company Information:
∎ United Nations High Commissioner for Refugees (UNHCR) Representation in Bangladesh
∎ Business : International UN Refugee Agency
Humanitarian assistance


Category: HR/Org. Development