Head of Supply Chain Management

Job Description

Title: Head of Supply Chain Management

Company Name: Dhaka Central International Medical College & Hospital

Vacancy: 1

Age: At least 40 years

Job Location: Anywhere in Bangladesh

Salary: Negotiable

Experience:

• 7 to 10 years
• The applicants should have experience in the following business area(s): Hospital, Diagnostic Centre

• Bachelor of Business Administration (BBA) in Supply Chain Management
• Master of Business Administration (MBA) in Supply Chain Management
• Post Graduate Diploma (PGD) in Supply Chain Management

• 7 to 10 years
• The applicants should have experience in the following business area(s): Hospital, Diagnostic Centre

• Age At least 40 years
• Only Male

• Head of SCM will report to MD/COO/Director (Admin & Operations)

• Concern Departments: Procurement, Store, Inventory, Logistics, Purchase Support Team, Vendor Management

• Experience: 7/10 years of experience, Hospital Experiences can be preferable

1) Supply Chain Leadership & Strategy

• Lead and manage the entire hospital supply chain (Procurement → Store → Distribution → Inventory → Vendor Management).

• Develop supply chain strategy aligned with hospital service needs, patient safety, and cost efficiency.

• Ensure uninterrupted supply of medicines, medical consumables, surgical items, equipment, and general items.

• Set departmental KPIs and ensure performance monitoring.

2) Procurement & Purchasing Management

• Plan and execute purchase of:

  • Pharmaceuticals (where applicable)

  • Medical consumables & disposables

  • Surgical & OT items

  • Laboratory reagents

  • Biomedical equipment and spare parts

  • General store items (stationery, cleaning, pantry, etc.)

• Ensure all procurement is done through approved policy, comparative statements, and authorization flow.

• Review purchase requisitions and ensure correct specifications, quality standards, and quantities.

• Ensure proper purchase order (PO) issuance, delivery follow-up, and timely procurement.

3) Inventory & Store Management

• Ensure proper storage and inventory control of all hospital materials.

• Maintain minimum stock, reorder level, maximum stock, and safety stock for critical items.

• Ensure FIFO/FEFO practice (especially for medicines and reagents).

• Control stock expiry, slow-moving items, and dead stock.

• Ensure proper bin card, stock ledger, and system record (ERP/Software).

4) Demand Planning & Forecasting

• Coordinate with Pharmacy, OT, ICU, Lab, Nursing, and departments for demand forecasting.

• Prepare monthly/quarterly consumption analysis.

• Plan seasonal or emergency demand (outbreak, dengue season, ICU high load, etc.).

• Prepare annual procurement plan and budget input.

5) Vendor & Contract Management

• Identify, evaluate, and develop reliable vendors/suppliers.

• Ensure vendor enlistment and periodic vendor performance review.

• Negotiate price, lead time, warranty, after-sales service, and payment terms.

• Maintain framework agreements and rate contracts for regular items.

• Ensure ethical vendor dealings and avoid conflict of interest.

6) Cost Control & Budget Management

• Control procurement cost without compromising quality and patient safety.

• Ensure competitive pricing through proper tendering or quotation process.

• Monitor budget utilization for medical and non-medical supplies.

• Provide cost-saving initiatives and alternative sourcing recommendations.

7) Quality, Compliance & Patient Safety

• Ensure supplies meet quality standards and regulatory requirements.

• Ensure proper documentation for audits (internal/external).

• Work closely with Quality Assurance team for ISO/JCI/NABH-type compliance (if applicable).

• Ensure proper storage conditions: temperature, humidity, cold chain, hazardous items.

8) Logistics & Distribution

• Ensure timely distribution of supplies to wards, OT, ICU, ER, Lab, and other units.

• Ensure emergency supply support 24/7 (critical items).

• Maintain proper internal delivery and requisition process.

• Ensure transportation coordination for inter-branch hospitals (if applicable).

9) Biomedical Equipment & Asset Support (Coordination)

• Coordinate with Biomedical Engineering for:

  • Equipment purchase planning

  • Installation, warranty, AMC/CMC contracts

  • Spare parts procurement

• Ensure timely sourcing of critical equipment and accessories.

10) Documentation, Reporting & Audit

• Maintain strong documentation:

  • Purchase requisition files

  • Comparative statements

  • PO files

  • GRN (Goods Received Note)

  • Stock reports

• Prepare and submit:

  • Monthly procurement report

  • Stock status report

  • Consumption and variance report

  • Expiry and dead stock report

• Support internal audit, external audit, and regulatory inspections.

12) Team Management & Training

• Lead the supply chain team with proper delegation and accountability.

• Conduct staff training on:

  • Inventory control

  • Documentation

  • Quality compliance

  • ERP usage

• Ensure discipline, attendance, productivity, and performance evaluation.

13) Emergency & Critical Supply Management

• Ensure uninterrupted supply for emergency services:

  • ER, ICU, OT, NICU, Dialysis

• Maintain emergency stock list for lifesaving supplies.

• Support disaster management plan (mass casualty, outbreak, etc.).

14) Required Skills & Competencies

• Strong knowledge of hospital supply chain & inventory systems

• Procurement negotiation and contract management

• Planning, forecasting, and budget control

• ERP/Inventory software knowledge

• Leadership, coordination, and crisis management

• Understanding of medical consumables and hospital operations

• Medical allowance,Provident fund
• Salary Review: Yearly
• Festival Bonus: 2