Deputy Manager (Contractual)-Documentation & Reporting, Bhasan Char, HCMP
Job Description
Title: Deputy Manager (Contractual)-Documentation & Reporting, Bhasan Char, HCMP
Company Name: BRAC
Vacancy: --
Location: Noakhali (Hatiya)
Maximum Salary: Negotiable
Experience:
∎ At least 4 years
∎ The applicants should have experience in the following business area(s):NGO, Development Agency
Published: 17 Dec 2024
Education:
∎ Honors/Masters in any subject from any UGC approved University/Institution.
Requirements:
Additional Requirements:
∎ Identify potential risks related to documentation accuracy, data management, and compliance, and develop strategies to mitigate them
∎ Develop metrics and dashboards to track the performance of documentation processes and data consistency across field teams
∎ Work with IT teams to implement and maintain digital tools or software for document management and reporting, ensuring system security and accessibility
∎ Prepare and present consolidated project reports and data summaries to senior management and other stakeholders
∎ Assist in drafting or updating organizational policies and procedures related to documentation, reporting, and data management
∎ Propose and implement initiatives to streamline documentation workflows, enhance data accuracy, and improve the efficiency of reporting processes.
∎ Photography
∎ Advocacy
∎ Data Science
∎ Reporting & PowerPoint
∎ Video editing
∎ Identify potential risks related to documentation accuracy, data management, and compliance, and develop strategies to mitigate them
∎ Develop metrics and dashboards to track the performance of documentation processes and data consistency across field teams
∎ Work with IT teams to implement and maintain digital tools or software for document management and reporting, ensuring system security and accessibility
∎ Prepare and present consolidated project reports and data summaries to senior management and other stakeholders
∎ Assist in drafting or updating organizational policies and procedures related to documentation, reporting, and data management
∎ Propose and implement initiatives to streamline documentation workflows, enhance data accuracy, and improve the efficiency of reporting processes.
∎ KNOWLEDGE, SKILLS & COMPETENCIES:
∎ Photography
∎ Advocacy
∎ Data Science
∎ Reporting & PowerPoint
∎ Video editing
Responsibilities & Context:
∎ Ensure that all documents are properly classified, filed, and stored in accordance with company policies and regulations
∎ Review and edit documentation for accuracy and completeness
∎ Work closely with the supervisor to coordinate research studies, ensuring efficient documentation, data management, and strict adherence to project timelines and protocols
∎ Organize online / in-person meetings with field staff, solve any arising issues, and report to the Supervisor
∎ Receive and check weekly reports (Data, Meeting minutes) from field teams; ask for clarification and further information from the field teams, if needed, and ensure consistency of the data
∎ Documenting and archiving all the project beneficiaries’ lists, distribution reports, memoranda and materials related to the project
∎ Monitor document usage, access, and retention to ensure compliance with legal and regulatory requirements
∎ Work with internal teams to establish standard documentation templates, formats, and styles
∎ Maintain and update a document database or library, ensuring that all documents are appropriately archived and indexed for quick retrieval
∎ Planning for the purchase of equipment, services, and supplies in collaboration with procurement division, assist team in releasing logistics from customs, maintaining liaison with procurement and custom, disbursing logistics to field sites from Head Office and maintain proper documentation
∎ Compile and complete the necessary documentation for updating SOP’s, Work Instructions and Forms
∎ Train employees on proper document handling and management processes
∎ Conduct field visits to collect additional information regarding project achievements and recommendations if required
∎ Conduct photography/Videography session during visit, sectoral programme & different stakeholder
∎ Event related report making & display to senior management
∎ Response to audit findings and resolve issues in the field
∎ Ensure the safety of Programme Participants, people who come into contact with the organisation and team members from any harm, abuse, neglect, harassment and exploitation including sexual exploitation and abuse (SEA) to achieve the programme's goals of safeguarding implementation. Act as a key source of support, guidance and expertise on safeguarding for establishing a safe working environment
∎ Practice, promote and endorse the issues of safeguarding policy among team members and ensure the implementation of safeguarding standards in every course of action
∎ Follow the safeguarding reporting procedure in case any reportable incident takes place and encourage others to do so
∎ Deputy Manager, Documentation & Reporting is to ensure accurate and efficient documentation, data management, and compliance with organization policies and regulatory standards. The role involves coordinating with teams, maintaining organized records, monitoring project reporting, and supporting field operations to enhance project effectiveness and accountability. Additionally, the role involves archiving project-related materials, monitoring document access, and collaborating with internal teams to standardize templates and formats
∎ Ensure that all documents are properly classified, filed, and stored in accordance with company policies and regulations
∎ Review and edit documentation for accuracy and completeness
∎ Work closely with the supervisor to coordinate research studies, ensuring efficient documentation, data management, and strict adherence to project timelines and protocols
∎ Organize online / in-person meetings with field staff, solve any arising issues, and report to the Supervisor
∎ Receive and check weekly reports (Data, Meeting minutes) from field teams; ask for clarification and further information from the field teams, if needed, and ensure consistency of the data
∎ Documenting and archiving all the project beneficiaries’ lists, distribution reports, memoranda and materials related to the project
∎ Monitor document usage, access, and retention to ensure compliance with legal and regulatory requirements
∎ Work with internal teams to establish standard documentation templates, formats, and styles
∎ Maintain and update a document database or library, ensuring that all documents are appropriately archived and indexed for quick retrieval
∎ Planning for the purchase of equipment, services, and supplies in collaboration with procurement division, assist team in releasing logistics from customs, maintaining liaison with procurement and custom, disbursing logistics to field sites from Head Office and maintain proper documentation
∎ Compile and complete the necessary documentation for updating SOP’s, Work Instructions and Forms
∎ Train employees on proper document handling and management processes
∎ Conduct field visits to collect additional information regarding project achievements and recommendations if required
∎ Conduct photography/Videography session during visit, sectoral programme & different stakeholder
∎ Event related report making & display to senior management
∎ Response to audit findings and resolve issues in the field
∎ Ensure the safety of Programme Participants, people who come into contact with the organisation and team members from any harm, abuse, neglect, harassment and exploitation including sexual exploitation and abuse (SEA) to achieve the programme's goals of safeguarding implementation. Act as a key source of support, guidance and expertise on safeguarding for establishing a safe working environment
∎ Practice, promote and endorse the issues of safeguarding policy among team members and ensure the implementation of safeguarding standards in every course of action
∎ Follow the safeguarding reporting procedure in case any reportable incident takes place and encourage others to do so
Skills & Expertise:
Compensation & Other Benefits:
∎ Mobile bill
∎ Festival Bonus: 2
∎ Health & Life Insurance
∎ Paternity/ Maternity leave
∎ Free Accommodation
∎ Others as per Organisation policy
∎ Health & Life Insurance
∎ Paternity/ Maternity leave
∎ Free Accommodation
∎ Others as per Organisation policy
Workplace:
∎ Work at office
Employment Status: Contractual
Job Location: Noakhali (Hatiya)
Read Before Apply:
BRAC believes that everyone we work with including our staff, programme participants, partners, and the communities have the right to be protected from all forms of harm, abuse, neglect, harassment, and exploitation including sexual exploitation and abuse (SEA). We uphold human dignity and inclusion for all, regardless of age, race, religion, gender, disability, ethnic origin, or socio-economic condition. As an equal-opportunity employer, we actively encourage applications from gender-diverse individuals and people with disabilities
Selected candidates will have to go through a rigorous reference and background checking process which may include police verification
Join the world's biggest family
Company Information:
∎ BRAC
∎ BRAC 75 Mohakhali, Dhaka-1212, Bangladesh
∎ brac is an international development organisation founded in Bangladesh that partners with over 100 million people living with inequality and poverty globally to create sustainable opportunities to realise potential.
Working at brac is not like any other job. It is a platform where you can bring about real change for people who need it the most. We are not just dreaming of a better world, we are building it. Join us to find the way.
Address::
∎ BRAC 75 Mohakhali, Dhaka-1212, Bangladesh
∎ brac is an international development organisation founded in Bangladesh that partners with over 100 million people living with inequality and poverty globally to create sustainable opportunities to realise potential.Working at brac is not like any other job. It is a platform where you can bring about real change for people who need it the most. We are not just dreaming of a better world, we are building it. Join us to find the way.
Application Deadline: 25 Dec 2024
Category: NGO/Development
