Job Description
Title: Assistant Manager/ Manager - Administration
Company Name: Friendship
Vacancy: 1
Age: 30 to 35 years
Location: Anywhere in Bangladesh
Minimum Salary: Negotiable
Published: 29 Sep 2024
Additional Requirements:
∎ Age 30 to 35 years
∎ At least 5 years working experience in development field, preference will be given who have at least 2 years managerial position in administration in any I/NGO.
∎ English and Bangla report writing.
∎ Excellent computer skills.
∎ Strong interpersonal skills.
∎ Skill and Competencies:
Requirements:
Responsibilities & Context:
∎ To provide & coordinate effective and efficient administrative support to Friendship, as per Organizational Policies and procedures.
∎ Administration
∎ Coordination with local GoB and other stakeholders
∎ Security Assessment
∎ Crisis Managementp
∎ Emergency Supportp
∎ Coordination between project and project offices
∎ Responsibility of management and efficient utilization of Friendship Assets and properties (Movement/Update) as per policy guidelines.
∎ Coordinate and assist to prepare Contract, Lease Agreement, TOR, Order memo etc.
∎ Maintain database for hospital/clinic license papers and support HO Admin in renewal process.
∎ Arrange meetings, visits and events as per the required schedule. Ensure all arrangements are made for conferences, workshops, meetings and visits etc.
∎ Provide all necessary Office Admin, circular and logistic support (including travel and accommodation arrangement) as per instruction of HO Admin.
∎ Organize and conduct internal and external co-ordination and communication between Head office, projects and other related agencies.
∎ Provide admin support and monitor transport management, i.e. Motor cycle usage, office vehicle including hired vehicle.
∎ Ensure all Vehicles are maintained as per Friendship M.V. Policy. Report to Head Office on monthly basisi.
∎ Coordinate and work closely with local finance, HR and Procurement staffj.
∎ Coordinate and arrange visit of HO staff at field including accommodation, food and transportation (once ask for)
∎ Manage the attendance at office
∎ Inform HR related matter to reporting line (or act on his instructions)
∎ Maintain good coordination with the GoB officials, local govt and public representative.
∎ Attend GoB meeting where and when appropriate.d.
∎ Jointly with project manager organize field visit of GoB Counterparts and report to immediate supervisor.
∎ Conduct assessments of security needs of offices including natural threats, staff safety, local law and order.
∎ Ensure safety and security of organization asset and staffc.
∎ Share findings with Project staff and reporting manager.
∎ Maintain a good professional relationship with law enforcement agencies.
∎ Investigate issues by visiting or in coordination with project or as advised.
∎ Receive notification of natural and manmade disasters (including fires) in Friendship working areas. Inform supervisor and or senior management of immediate action plan and assemble emergency team
∎ Support in emergency evacuation or MedEvac procedure.
∎ Prepare narrative and expense report on emergency support provided and submit to immediate supervisor.
∎ Responsible for:
∎ To provide & coordinate effective and efficient administrative support to Friendship, as per Organizational Policies and procedures.
∎ Key areas:
∎ Administration
∎ Coordination with local GoB and other stakeholders
∎ Security Assessment
∎ Crisis Managementp
∎ Emergency Supportp
∎ Coordination between project and project offices
∎ Activities:
∎ Administration:
∎ Responsibility of management and efficient utilization of Friendship Assets and properties (Movement/Update) as per policy guidelines.
∎ Coordinate and assist to prepare Contract, Lease Agreement, TOR, Order memo etc.
∎ Maintain database for hospital/clinic license papers and support HO Admin in renewal process.
∎ Arrange meetings, visits and events as per the required schedule. Ensure all arrangements are made for conferences, workshops, meetings and visits etc.
∎ Provide all necessary Office Admin, circular and logistic support (including travel and accommodation arrangement) as per instruction of HO Admin.
∎ Organize and conduct internal and external co-ordination and communication between Head office, projects and other related agencies.
∎ Provide admin support and monitor transport management, i.e. Motor cycle usage, office vehicle including hired vehicle.
∎ Ensure all Vehicles are maintained as per Friendship M.V. Policy. Report to Head Office on monthly basisi.
∎ Coordinate and work closely with local finance, HR and Procurement staffj.
∎ Coordinate and arrange visit of HO staff at field including accommodation, food and transportation (once ask for)
∎ Manage the attendance at office
∎ Inform HR related matter to reporting line (or act on his instructions)
∎ Coordination with local GoB and other stakeholders:
∎ Maintain good coordination with the GoB officials, local govt and public representative.
∎ Attend GoB meeting where and when appropriate.d.
∎ Jointly with project manager organize field visit of GoB Counterparts and report to immediate supervisor.
∎ Security Assessment:
∎ Conduct assessments of security needs of offices including natural threats, staff safety, local law and order.
∎ Ensure safety and security of organization asset and staffc.
∎ Share findings with Project staff and reporting manager.
∎ Maintain a good professional relationship with law enforcement agencies.
∎ Investigate issues by visiting or in coordination with project or as advised.
∎ Emergency Support:
∎ Receive notification of natural and manmade disasters (including fires) in Friendship working areas. Inform supervisor and or senior management of immediate action plan and assemble emergency team
∎ Support in emergency evacuation or MedEvac procedure.
∎ Prepare narrative and expense report on emergency support provided and submit to immediate supervisor.
Workplace:
∎ Work at office
Employment Status: Contractual
Job Location: Anywhere in Bangladesh
Read Before Apply: "FRIENDSHIP is committed to safeguarding children, young people, and adults, and employees, Donors, visiting Doctors, visiting Journalists, visitors, beneficiaries including communities where we work and volunteers/interns. We believe every stakeholder and every member of the communities we work with, has the right to be protected from all forms of harm, abuse, neglect, harassment, and exploitation - regardless of age, race, religion, and gender, status as an individual with a disability or ethnic origin. Therefore, our recruitment policy and procedure fully include background checks and disclosure of criminal records in order to ensure safeguarding. FRIENDSHIP is an equal opportunity employer and will do everything possible to ensure that those who are suitable to work within our values and beliefs are recruited to work for us. Any personal persuasion will result in a disqualification of candidature".
Photograph must be enclosed with the resume.
Company Information:
∎ Friendship
∎ K-14/2A, Baridhara North Road (Kalachadpur), Dhaka - 1212, Bangladesh
∎ https://friendship.ngo/
Address::
∎ K-14/2A, Baridhara North Road (Kalachadpur), Dhaka - 1212, Bangladesh
∎ https://friendship.ngo/
Application Deadline: 5 Oct 2024
Category: NGO/Development
