Administrative Officer

Job Description

Title: Administrative Officer

Company Name: SHASTO Project - MOHFW supported by JICA Bangladesh

Vacancy: 1

Job Location: Dhaka

Employment Status: Full-time

Educational Requirements:
∎ Bachelor of Commerce (BCom)

Experience Requirements:
∎ At least 2 year(s)

Job Context:
∎ The Project for Strengthening Health Systems through Organizing Communities (SHASTO) implemented by Ministry of Health and Family Welfare (MOHFW) & Supported by Japan International Cooperation Agency (JICA) is aimed at improving quality of essential Non-Communicable Disease (NCD) prevention and Maternal Health (MN) care service in Bangladesh.The purpose of the Administrative Officer is:
∎ To support SHASTO project secretariat for implementation of project activities
∎ To support JICA Project Coordinator for procurement and admin related work
∎ To support Project Managers (LD`s) for any requested work for the project after approval of JICA Project Coordinator
∎ To support for preparation of Project Training / Meeting / Workshop, etc.

Job Responsibilities:
∎ Administration:
∎ Manage operation of Project Secretariat under supervision of JICA Project coordinator
∎ Manage and keep records of the project assets and properties.
∎ Assist to prepare budget on Project activities, Training and Workshop.
∎ Assist to establishment of standard and effective filing/record keeping system in the Project office.
∎ Ensure all training Fees, honorarium, TA and DA, materials and refreshment for conducting training/workshop are prepared as per the project policy and the Government regulation.
∎ Procurement:
∎ Assist Project Coordinator for preparing standard specification, scope of services of project procurement.
∎ Manage office equipment/supplies and keep inventory of the project assets
∎ Logistic:
∎ Ensure proper logistic arrangements for training, workshop and any other related events of the Project.
∎ Manage operation of Project Vehicle, hiring car and maintain project vehicle in a good condition
∎ Look after the vehicle's schedule and log book in every day.
∎ Reporting:
∎ Draft and finalize the meetings minutes
∎ Submit need-based report / activity report to JICA Project Coordinator
∎ Others:
∎ Other tasks requested by JICA Project Coordinator / Chief Advisor / Project Experts.

Additional Requirements:
∎ Age 25 to 40 years
∎ Good experience in English and Bangla type
∎ Strong writing and verbal communication skill in English
∎ Computer skills (MS Word, MS Excel, Power Point and Data Management).

Salary: Negotiable

Application Deadline: January 30, 2020

Company Information:
∎ SHASTO Project - MOHFW supported by JICA Bangladesh
∎ Address : House # 1A, Road # 16A, Gulshan-1, Dhaka-1212

Category: NGO/Development