Admin Associate

Job Description

Title: Admin Associate

Company Name: Muslim Aid UK Bangladesh Field Office

Vacancy: 1

Age: 25 to 35 years

Job Location: Dhaka (Banani)

Salary: Tk. 30000 - 35000 (Monthly)

Experience:

• At least 2 years
• The applicants should have experience in the following business area(s): NGO, Development Agency

• Bachelor/Honors

• At least 2 years
• The applicants should have experience in the following business area(s): NGO, Development Agency

• Age 25 to 35 years

Experience & Knowledge:

• Minimum 02 years of working experience with INGO/NGO reception and administration.

• The candidate should have good command in office package of computer operation.

Skills and Abilities:

• Good interpersonal and communication skills and ability to liaise effectively with people at various levels.

• Knowledge regarding Health and Safety

• Ability to multitask

• Ability to adapt to changing deadlines and priorities.

• Ability to work in and with a diverse team.

• Ability to work under pressure and on own initiative.

• Ability to work with minimal supervision and manage complexities.

• Willingness to travel at very short notice.

• Good interpersonal and communication skills and ability to liaise effectively with people at various levels.

Job Purpose:

The major activity as a Receptionist cum Admin Assistant is involving day-to-day office support to respective office obeying compliance with organizational policies and procedures. As a team member the "Admin Associate" will be responsible for assist in the various administrative functions and he/she will be responsible for manage office reception desk and its related tasks.

Key Accountabilities:

• To perform a wide range of reception and office support activities to facilitate the efficient operation of the organization.

• The Admin Associate will responsible for maintaining the front desk office operation, effective handling of office communication system (incoming and outgoing), record by maintaining the register of each correspondence of organization, maintain the documentation and filing system of organization.

• The Admin Associate specific responsibilities include, but are not limited to:

• Coordinate and manage office front desk include handlings office communication system (incoming and outgoing) and receiving visitors,

• Maintain the record of all official correspondence (incoming and outgoing) in a proper filing system in an effective way and ensure that an office copy of all correspondence should have in place,

• Provide administrative and logistic support (monthly payment of telephone bill, electricity bill, Office rent, receipts and support in voucher filing)

• Provide administrative and logistics support for office meetings, workshops/seminars;

• Manage the documentation and filing system in a way that ensures all correspondence, reports and other official documents are filed systematically and easily retrievable;

• Efficient and effective operation of Petty Cash in close coordination with finance and admin section.

• Assist in secretarial tasks including typing both Bangla and English

• To ensure all records are maintained and stored appropriately in line with Muslim Aid document management and policies.

• To comply with all policies, procedures, legal and regulatory requirements.

• Any other duties commensurate with the accountabilities of the post.

• Carry out any other duties as required or assigned by his/her supervisor. 

Expected Behaviors:  

• Professional integrity, courtesy and practice of good governance in all works and personal output;

• Teamwork and good working relationship with other members and staffs;

• Follow the Code of Conduct, policies, norms, constitution and values of organization;

• Organizational loyalty, committed to work towards the sustainability and development of the institution;

• Proactively and creatively seek out opportunities to progress the moment and promote non-discrimination at every level;

• Ensure the official confidentiality of institution in any external communications;

• Willingness to conduct field visits while necessary.

• T/A,Provident fund,Mobile bill,Weekly 2 holidays,Insurance,Gratuity
• Festival Bonus: 2

• As per organization’s policy