Admin Assistant
Job Description
Title: Admin Assistant
Company Name: Surjer Hashi Network
Vacancy: Not specific
Job Location: Anywhere in Bangladesh
Employment Status: Contractual
Educational Requirements:
∎ Bachelor of Commerce (BCom) in Finance and Accounting
Experience Requirements:
∎ At most 2 year(s)
Job Context:
∎ This is a contractual role based in different location :
∎ (Clinic name: Barishal, Chandanaish, Cumilla, Gopalganj, Kushtia, Kutubpur, Laksham Urban, Puran Bazar, Satkania, Wari)
Job Responsibilities:
∎ Accounts:
∎ Maintain daily financial reporting by using Accounting Software Package
∎ Preparation of Bank vouchers
∎ Writing of checks and maintenance of check books
∎ Maintenance of Bank Register and Cash Book
∎ Preparation of petty cash vouchers and maintenance of petty cash register
∎ Prepare timesheet and honoraria sheet/register in consultation with Clinic Manager and submit it to bank with necessary instructions.
∎ Ensure payments are made after fulfilling of all the required formalities.
∎ Ensure safe custody of the cash in hand and check books of the SH Clinic.
∎ Reimburse travel expenses and per diem bills to the project staff
∎ Collect and reconcile bank statements as and when required.
∎ Ensure that each and every staff duly sign salary and benefit register and honoraria sheet.
∎ Must oblige by MCP, TIAHRT and Helms Amendment and maintain it strictly
∎ Procurement and Stock Maintenance:
∎ Collect contraceptives and logistics from Thana/Upazila Health and Family Planning Office.
∎ Maintain the stock of contraceptive and other clinic and office supplies
∎ Maintain the stock of medicines procured under Revolving Drug Fund
∎ Maintain both Consumable and Fixed Asset Register.
∎ Human Resource Management Manual for Surjer Hashi Clinics April 2019
∎ Responsible for operating Health Care Mart (if HCM is present)
∎ Responsible for day to day dispensing medicine at Vital /Ultra clinics.
∎ Arrange procurement as per decision of Clinic Manager and budget provision
∎ Administrative
∎ Maintain personal files and records of all staff employed in clinic
∎ Assist Clinic Manager in preparing required reports and documentation
∎ Record all correspondence received in register on a regular basis
∎ Maintain the staff movement register and the work plans for all the clinic staff
∎ Maintain leave and attendance register
∎ Prepare MOU letter with on call staff or part time staff
Additional Requirements:
∎ Self-motivated, time management skill; must possess the ability to work under pressure; sensitivity to cultural differences and understanding ethical issues; work independently with minimal supervision.
∎ Managing accounts at clinic, records, logistics, asset register and stock register. He/she should have excellent working knowledge of computer software. Previous experiences in related job will be preferred.
Salary: Negotiable
Application Deadline: 10 Mar 2021
Company Information:
∎ 28 Feb 2021
∎ Surjer Hashi Network
∎ Address : Abedin Tower, 6th Floor, 35 Banani C/A, Dhaka - 1213, Bangladesh
Category: NGO/Development
