Sr. Executive / Assistant Manager (Administration)

Job Description

Title: Sr. Executive / Assistant Manager (Administration)

Company Name: Walton Digi-Tech Industries Limited

Vacancy: 1

Age: 26 to 36 years

Job Location: Dhaka

Salary: Negotiable

Experience:

• At least 3 years

• Bachelor/Honors, Masters

• At least 3 years

• Age 26 to 36 years
• Only Male

Walton Digi-Tech Industries Limited requires a dynamic, honest and efficient “Sr. Executive / Assistant Manager”. The incumbent will oversee the day to day administrative operation of our company , ensuring efficiency, productivity and compliance with policies and procedures and effectivity managing resource. Candidates with experience in a mobile industry will be given priority.

Job Responsibilities and Duties:

Office Management :

• Oversee and manage day-to-day operations of the office environment to ensure efficiency and productivity.
• Manage office supplies and inventory, ordering necessary materials and ensuring the availability of key resources.
• Coordinate with vendors and service providers for office equipment, maintenance and supplies.
• Ensure office cleanliness, safety standards and proper functioning of office facilities.

Staff Supervision and Coordination :

• Supervise and support the administrative staff (Security, Cleaner, Liftman, Fireman, Office assistants, etc.).
• Develop and implement office policies and procedures for efficiency.
• Organize work schedules, delegate tasks and monitor the performance of administrative staff.
• Provide training and support to new staff members in administrative functions.

Documentation and Record Keeping :

• Maintain and organize important company records, such as contracts, legal documents, and internal reports.
• Implement filing and archiving systems for easy access to critical information.
• Ensure compliance with legal and regulatory requirements for document retention.

Liaison and Communication :

• Act as the main point of contact for internal communication between departments (production, QC, SCM, Maintenance, HR, finance, etc.).
• Communicate and coordinate with external stakeholders, including vendors, contractors, government agencies, and customers.
• Prepare and distribute internal communications such as memos, announcements, and policy updates.

Budget and Financial Management :

• Assist with the preparation and management of the administrative department’s budget.
• Monitor and control administrative expenses, ensuring cost-effective practices.
• Assist in processing invoices and payments related to administrative functions.

Human Resources Support and Transport Management :

• Coordinate recruitment activities for administrative positions.
• Ensure compliance with labor laws and company policies regarding employees.
• Ensure admin support related to transport

Facility and Equipment Management :

• Oversee the maintenance and upkeep of office facilities and manufacturing areas.
• Ensure the timely repair and servicing of office equipment (e.g., computers, printers, chairs, work stations).
• Coordinate logistics for any office or facility relocations or renovations.

Event and Travel Coordination :

• Organize internal events such as team-building activities, training sessions, or company meetings.
• Plan and coordinate employee travel arrangements, including accommodations and transport.
• Arrange for meetings and conferences, both internal and with clients or suppliers.

Health, Safety, and Compliance :

• Ensure adherence to health and safety regulations within the office and manufacturing spaces.
• Ensure that the company complies with industry standards and regulations related to mobile manufacturing.
• Coordinate safety training programs for staff members.

Project and Process Improvement :

• Assist in the implementation of process improvements for administrative functions.
• Collaborate with the senior management team on special projects, reporting progress and managing timelines.
• Provide suggestions for improving administrative processes, efficiency, and automation.

Support to Senior Management :

• Assist senior management with administrative tasks, such as scheduling meetings, preparing reports, and drafting correspondence.
• Prepare presentations, reports, and documents for senior management or client meetings.
• Perform any other task assigned by management.

• Mobile bill,Tour allowance,Medical allowance,Profit share,Provident fund,Insurance
• Lunch Facilities: Partially Subsidize
• Salary Review: Yearly
• Festival Bonus: 2