Job Description

Title: Human Resource and Administration Manager

Company Name: Green Hill Rangamati

Vacancy: 01

Job Location: Cox's Bazar (Cox's Bazar Sadar)

Employment Status: Full-time

Educational Requirements:
∎ Minimum Post Graduation/ MBA in HRM or any other relevant field

Experience Requirements:
∎ At least 5 year(s)

Job Responsibilities:
∎ Primary Responsibilities
∎ Under the guidance of CD, The Human Resource & Admin Manager will be responsible to provide overall leadership and management in the HR & Admin Department including fleet management.
∎ HR & Admin Manager will lead and direct the routine functions of the HR & Admin Department and will be accountable for the provision of effective HR and Administrative services in the Cox's Bazar Office.
∎ The HR & Admin Manager will ensure compliance with international and national standards, policies and practices and play a key role in effectively supporting implementation.
∎ Oversee HR & Administrative activities through direct supervision and guidance to the HR & Admin Coordinator and/or Officer and team. Take the lead role in building a strong team and processes.
∎ Team management: Coaching/ identifying skills and opportunities for development. Provide leadership, supervision, and oversight of the HR & Admin department and ensure the most efficient use of resources and funds.
∎ Establish, evaluate and continuously advise on strengthening policies and procedures, strategies and structures to support the work of GH-CPI.
∎ Develop standard/ efficient procedures and sound policies that realistically support the organization & roll out dissemination training/ workshops within staff/ teams/ partners.
∎ Develop strategic action plans for HR & Admin in alignment with approved budgets and plans.
∎ Lead and coordinate policy review process with SMT.
∎ Generate reports as needed for SMT (monthly, quarterly, annually)
∎ HR Responsibilities
∎ Oversee all staff engagement for the GH/CPI CXB office and manage the new hire orientation and exit process.
∎ Finalize job advertisements according to hiring needs, screen CVs, conduct telephone screenings, coordinate interview panels, participate in interviewing candidates and ensure that proper documentation is recorded.
∎ Work strategically and collaboratively with all teams (operations & programs) to develop full-cycle recruitment plans, ensure oversight and capacity building in all functional HR areas including recruitment, contracting, on-boarding, compensation, benefits, performance management, development and succession planning, separations etc.
∎ Ensure the staff hiring and separation/exit process is conducted transparently, timely, and efficiently in compliance with GH/CPI policies and National Labor Law.
∎ Maintain and regularly update staff HR Directory.
∎ Provides support related to developing and updating job descriptions in consultation with respective line managers and department heads.
∎ Provides support to identify competency gaps/needs and develop staff skills and capabilities.
∎ Monitor employee performance and coordinate with relevant staff to ensure employee performance evaluations are carried out on time and communicated to the respective staff.
∎ Ensure proper tracking of leave
∎ Review compensation and benefits packages at regular intervals
∎ Support with salary scale assessments on an annual basis to ensure GH/CPI salary package is fair, consistent, and competitive
∎ Ensure timely processing of new contracts and contract extension for staff and consultants as well as staff transfer, promotions, and other status changes
∎ Manage processes related to disciplinary actions, staff separation, and termination
∎ Prompt response and support to all HR queries/feedback and requests from the employees under the guidance of CD/SMT.
∎ Ensure that employee files are auditable in real-time as per organizational and relevant donors' requirements
∎ Assist in team-building practices and activities to promote team-work and cultural organizational behavior to create a good working environment
∎ Develop training and development plan in coordination with respective managers and SMT
∎ Facilitate the process of development, regular review, contextualisation and roll-out of HR and employment policies and procedures as well as annual review of employee handbook according to local labor laws
∎ Develop draft policies and SOPs for HR/ Logistics/ Administration for CD finalization and approval
∎ In consultation with the Program Leads, assist in the development of the Human Resource Plan, including staff recruitment plan in an efficient and timely manner
∎ Facilitate job analysis and annual objective setting for the staff closely working with the department heads. Review employee final payments for accuracy and compliance with GH/ CPI policies and labor laws
∎ Assist Country Director on appropriate staffing levels and HR budget preparation.
∎ Work with senior management to resolve employee relations issues pragmatically
∎ Manage MIS and Analytics regarding payroll and employee benefits with standardization of reports for better decision making of SMT
∎ Coordinate with the Finance Department in the preparation of monthly Payroll and coordinate necessary approvals from all parties prior to disbursement.
∎ Advise CD on appropriate staffing levels and assist in budget preparation.
∎ Review employee final payments for accuracy and compliance with labor laws and internal policies.
∎ Manage timesheets for office, ensuring processes, timely submission, approval, accuracy, and filing.
∎ Administration, Fleet, IT and Safety & Security Management:
∎ Admin & fleet budget management and financial forecasting
∎ Establish administrative procedures and guidelines for the organization and guide development, preparation and implement safety and security policies and procedures to establish a safe and efficient working environment.
∎ Managing, planning, strengthening and tracking of all leases & contracts.
∎ Ensure proper documentation including but not limited to vendor contracts, lease agreements, travel forms etc.
∎ Ensure smooth running of all administrative functions for the CXB office in compliance with policies and procedures.
∎ Oversee and supervise management of support staff such as office assistant, housekeeper, security guards etc.
∎ Maintain and regularly update security phone trees and processes.
∎ Manage hotel reservations for all authorized travels, venue reservations for training/meetings/ wellbeing sessions/ picnic, external communication with stakeholders and visas and work permits as applicable.

Additional Requirements:
∎ Accountability:
∎ Holds self accountable for making decisions, managing resources efficiently, achieving and role modeling values
∎ Holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance.
∎ Ambition:
∎ Sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages others to do the same.
∎ Motivates and engages with all teams
∎ Goal and vision orientated, thinks strategically.
∎ Collaboration:
∎ Builds and maintains effective relationships, with their team, colleagues, other members and external partners and supporters
∎ Values diversity, sees it as a source of competitive strength
∎ Approachable, good listener, easy to talk to
∎ Creativity:
∎ Develops and encourages new and innovative solutions
∎ Willing to take disciplined risks
∎ Integrity:
∎ Honest, encourages openness and transparency
∎ ESSENTIAL SKILLS:
∎ Minimum Post Graduation/ MBA in HRM or any other relevant field
∎ Minimum 5-6 years of HR, Admin including Fleet management experience is required
∎ Minimum 2 years experience in working with Senior Management team is required
∎ Minimum 1 year experience working in Rohingya response program in Cox's Bazar
∎ Strong organizational skills, able to multitask
∎ Proven staff management and team building skills
∎ Self-motivated with a positive and professional approach to management
∎ Fluent in written and spoken English and report writing skills
∎ Excellent software skills for MS Word, Excel, Power point
∎ Ability to work independently in a rapidly changing professional environment

Salary: Tk. 125000 - 135000 (Monthly)

Compensation & Other Benefits:
∎ Mobile bill, Weekly 2 holidays
∎ 13th month bonus

Job Source: Bdjobs.com Online Job Posting.

Application Deadline: 14 Jun 2022

Company Information:
∎ 31 May 2022
∎ Green Hill Rangamati
∎ Address : Green Hill, Indrani House, Champaknagar, Rangamati
∎ Web : www.greenhill-bd.org

Category: HR/Org. Development

: Green Hill is committed for equal opportunity employment and values the diversity in the workplace. We encourage applications from all suitable candidates regardless of gender, race, family or marital status, ethnicity, age and religion. Any person convicted to have been involved in any crimes or violence related to women and children, no need to apply. Any sorts of request or influence over the organization management to the favor of any candidate shall automatically and instantly disqualify the candidature of that respective candidate.