HR Specialist
Job Description
Title: HR Specialist
Company Name: Swisscontact Bangladesh
Vacancy: Not specific
Job Location: Dhaka
Employment Status: Contractual
Educational Requirements:
∎ Masters (MBA/MSc./M.A.) majoring in Human Resource Management. A Bachelors (BBA/BSc/BA) in Business Administration with any advanced and recognized diploma in HRM will suffice as well.
Experience Requirements:
∎ At least 4 year(s)
Job Context:
∎ Swisscontact is inviting applications from Human Resource professionals, willing to be a part of the Country Office Business Administration team as the HR Specialist. The purpose of the role is to ensure smooth human resource management functions following organizational policies and procedures.
∎ Employment start: 22 October 2023
∎ Contract duration: 1 year initially. The contract will be extended based on performance and budget availability.
∎ Number of Position: 1
∎ Place of work: Dhaka, Bangladesh with occasional visits to field locations
∎ Working Conditions and Environment: This will be applicable according to the Swisscontact Business Administration Manual.
Job Responsibilities:
∎ Ensure all HR policies and processes are in place and up to date as per Swisscontact Bangladesh Business Administration manual.
∎ Review and update all human resources policies to meet the organization's needs.
∎ Advise line managers and other employees on employment law, policies, and procedures.
∎ Ensure an effective talent acquisition and employee lifecycle management by conducting end to end recruitment which includes but not restricted to reviewing and supporting concerned supervisors in developing Terms of References (TOR) for upcoming positions, job advertisement preparation and job posting done in line with the agreed deadlines and approvals in alignments with hiring procedure of Business Administration Manual, shortlisting, assessing, reference checks and offer of employment. Ensure recruitment process flows are documented properly.
∎ Follow standard recruitment process ensuring fairness, transparency and competition including recruitment of full-time employees, short-term consultants, and interns; advice and guide concerned supervisors accordingly.
∎ Ensure proper filing of personnel documents and maintain a digital archive of personnel documents.
∎ Ensure proper record keeping of attendance, leave and national/international travels.
∎ Prepare International travel documents (NoC, Letter of introduction, letter of invitation) for employees as and when required.
∎ Ensure proper induction and onboarding of a new employee following induction protocol. Review/update the induction protocol time to time.
∎ Manage and complete the separations processes and offboarding of outgoing staff and ensure proper documentation; Review/update the process periodically and conduct severance processes of all staff as per departure protocol.
∎ Review and update performance management system and ensure timely performance appraisals. Ensure a yearly plan for Performance Management system is in place and disseminated by the first week of the new calendar year.
∎ Prepare staff development schedule in consultation with team leaders and keep track of employees training and ensure pre-and post-training reports.
∎ Ensure staff insurance policies (Group life and medical insurance) are in place. Periodic service and market reviews are required to ensure optimum benefits provided to the employees and employers.
∎ Review and advise on grievance policy and Code of Conduct.
∎ Manage compensation and benefits including severance payment, employee taxation, preparation of 108 and 108A, Income certificate in collaboration with the Finance responsible.
∎ Develop interview techniques, rating scales, and psychological tests used to assess skills, abilities, and interests for the purpose of employee selection.
∎ Analyze job requirements and content to establish criteria for classification, selection, training, and other related personnel functions.
∎ Advice project-based HR responsible on standard procedures and best practices of HR and suggest process improvements.
∎ Ensure all HR change actions are implemented and are in line with HR Policies, procedure, and country labor law. Continuously advise line managers and supervisors on it.
∎ Ensuring of the quality and compliance of all HR related activities of all the projects in the organization
∎ Partner with the HR Responsible of all projects to analyze results, identify trends and make recommendations to improve and maintain the overall people management process of the organization.
∎ Since HR at the country office is a one-person team following are not mandatory but desirable functions and are at ad hoc basis:
∎
∎ Share information and feedback with the supervisor about the employment and exit trends of the organization.
∎ Active observation and independent research on talent market, sector talent trends, organization's people, and culture patterns to contribute and suggest potential changes in organization's people management functions.
∎ Ensure organizational efforts related to all aspects of the employee experience including but not limited to on-boarding, engagement surveys, Diversity & Inclusion.
∎ Establish effective governance, oversight and management of internal employee committees and event planning resources to coordinate employee engagement events.
∎ Observe and interview employees to obtain information about the physical, mental, and educational requirements of jobs as well as information about aspects such as job satisfaction and inform the management if/when required.
∎ Continuous research on national and international HR policies and trends to incorporate it to the organization.
∎ Employee statistics and data accumulation for internal and external reporting and analysis requirements.
∎ Provide ad hoc support to the Business Administration team with tasks commensurate with the competencies.
∎ Conduct any other task assigned by the supervisor in line with the job profile.
Additional Requirements:
∎ A minimum of 4 years of experience as an HR professional and generalist. Previous experience working in INGO is desirable but not mandatory. Strong experience in international organization might be an advantage.
∎ Must have superior skills (writing and speaking) in English and Business Communication. Proficiency in Bangla speaking and writing skills.
∎ Advanced knowledge of national and international employment law.
∎ Excellent working knowledge of computer applications like MS Office (Excel, Word, Outlook, Power Point)
∎ Ability to work productively in highly collaborative settings while also able to function independently.
∎ Strong skills in people management and is approachable.
∎ Demonstrate ability to manage complexity and to prioritize multiple tasks.
∎ Demonstrate diplomacy, tact, and patience.
∎ Confident about gathering facts & statistics and making financial calculations with quick delivery requirements.
∎ Respect the importance of confidentiality and anonymity.
∎ Ability to communicate clearly with internal and external teams.
∎ Have problem solving skills to deal with disputes, grievances, and staffing problems.
∎ Detail oriented and strong organising skills to develop plans, policies, and forecasts with accuracy.
∎ Work with trustworthiness and integrity and is committed to Swisscontact's core values.
∎ Demonstrate awareness and sensitivity to gender and diversity.
Job Source: Bdjobs.com Online Job Posting.
Application Deadline: 5 Sep 2023
Company Information:
∎ 22 Aug 2023
∎ Swisscontact Bangladesh
∎ Business : Swisscontact, Swiss Foundation for Technical Cooperation, is headquartered in Zurich and was founded in 1959 by leading figures from the Swiss private sector and Swiss universities. It is exclusively involved in international co-operation and since 1961 has carried out its own and mandated projects. In Bangladesh, Swisscontact is registered as an international non-governmental organisation (INGO) under NGO Affairs Bureau, Government of the People`s Republic of Bangladesh.
Category: HR/Org. Development
:
