Job Description

Title: General Manager (Admin & HR)

Company Name: Silver Line Group

Vacancy: 01

Job Location: Gazipur

Employment Status: Full-time

Educational Requirements:
∎ Master of Business Administration (MBA) in HRM
∎ Post graduate degree in related discipline.
∎ Preference to be given to retired defense officers.
∎ Skills Required: Admin, Administration, Human Resource Management, Labor Law, SA8000 pass

Experience Requirements:
∎ At least 15 year(s)

Job Responsibilities:
∎ •To prepare & review Social Audit Check List based on the Factories Act-1965, The Employment of Labor (Standing Order) Act-1965, Workmen’s Compensation Act-1923, The Payment of Wages Act-1936, The Maternity Benefit Act-1939 any other applicable act and also Buyer’s COC Manual.
∎ •To prepare weekly and monthly social audit plans and determine the member of the audit team.
∎ •To prepare and review the Job Descriptions (focusing on Social Compliance, COC & applicable labor and industrial law) of all Personnel & Compliance Officers or Managers of all Garments units of the Group.
∎ •To lead, direct and control the activity of the Personnel & Compliance team.
∎ •To discuss and negotiate with Top Management regarding non-compliance found in the Internal/External Social Compliance Audit, especially where financial involvement is necessary.
∎ •To maintain liaison with the Buyer’s Auditor/Third Party Auditors/Compliance & Quality Assurance Officer or Managers of different Buyers.
∎ •To support Personnel & Compliance team to solve technical problems and also help them to prepare Corrective Action Plan (CAP) based on the External/Third Party Social Compliance Audit report and also follow up the implementation according to the CAP submitted to the Buyers.
∎ •To build a Social Compliance Audit consisting of a Compliance team, Production Personnel, QC Personnel, Security Personnel, Store Personnel Maintenance Personnel, Doctors & Nurses, etc.
∎ •To follow up on the activity of the Social Compliance Team directly or through the responsible Officer of the Factory.
∎ •To Communicate with the BGMEA Compliance cell regarding updated Instructions & Guidelines on Compliance issues.
∎ •To bring to the attention of the Top Management regarding non-compliance or willful negligence of Compliance & QA issues found in any unit of the factory.
∎ •To discuss major and common compliance issues at the weekly Compliance review meeting which may be held in the conference room where Top management, as well as all factory managers/Production Managers, are present as they are the leader of the Compliance Team.
∎ •To discuss and negotiate with Top Management in preparation and implementation of different Policies required by the local law and Buyers COC such as Company Policy or workers' handbook, Leave Policy, Leave Registrar, Disciplinary Procedure, Grievance Procedure, Recruitment & Selection Procedure, Salary/Wages Policy (Electronic Time System with Punch Card, Wage Structure, deduction procedure, pay slip, etc.), Safety & Security Policy, Health Policy, Accident Record Register, First Aid Procedure, Organization chart / Organ gram, Training Policy & Plan.
∎ •To liaison with another internal/external department to ensure compliance requirements (i.e. legal papers-Trade License, EPB Certificate, Factory License, Fire certificate, Environmental & Boiler Certificate, etc.).
∎ •To attend the Training and awareness program as a resource person regarding Social Compliance and also give the motivation to follow the guidelines of Social Compliance.
∎ •To prepare monthly overall Social Compliance Status Reports for Senior Management of every Unit of the factory / Group.
∎ Evaluation of Sub-contractor Factory:
∎ •To evaluate the Sub-contractor Factory.
∎ •To submit reports to the Management based on evaluation with comments.
∎ Internal Audit:
∎ •To Prepare an Internal Audit Plan.
∎ •To form an internal audit committee.
∎ •To issue office circular of internal audit.
∎ •To prepare Internal Audit Report.
∎ •To collect the signature of the Auditor on the Internal Audit Report.
∎ •To preserve Internal Audit Report.
∎ •To follow up on the Noncompliance and close the noncompliance of Internal Audit.
∎ External Surveillance Audit:
∎ •To assist the external Auditor in conducting the Audit.
∎ •To support the responsible persons in the understanding Auditor’s Questions to face the Audit.
∎ •To support Management Representative to face the Auditor and show reports and files.
∎ •To follow up on Noncompliance of External Surveillance Audit and be responsible for closing the Noncompliance.
∎ Technical Compliance:
∎ •To prepare & review the technical compliance checklist based on the following:
∎ a)Housekeeping and maintenance of Equipment
∎ b)Preproduction measures
∎ c)Quality Assurance Process
∎ d)Product Integrity
∎ •To prepare weekly and monthly technical compliance plans and determine members of the audit team.
∎ •To discuss with Top management regarding findings in the Internal, External, and Technical audit and to take necessary corrective action accordingly
∎ •To build a technical compliance audit consisting Production Manager, Technical Manager, QA Manager, Maintenance Manager, Admin Manager, Store Manager, etc.
∎ •To follow up on the activity of the technical audit team directly or through a responsible officer of the factory.
∎ •To prepare a monthly technical audit report for the senior management of every unit of the factory/Group.
∎ •To submit reports to the Management for necessary action as well as to make the Compliance factory.
∎ Country of Origin Compliance:
∎ •To prepare and review the country of origin compliance checklist based on the following documents and records:
∎ a)Raw materials records including purchase orders, invoices, inventory records, and payment records.
∎ b)Production records, including cutting, sewing, and finishing reports of all the units of the factory/Group.
∎ c)Subcontractor records, including contracts with any subcontractors’ invoices, inventory records, and payment records.
∎ d)Transports records, including delivery receipts, packing list, bill of lading, and custom clearance records covering the movement of raw materials, garments parts, and finished goods of each factory.
∎ e)Government forms and registrations, including utility bills and machinery and maintenance records; and
∎ f)Any additional documents including production summaries, declarations, letters of credit, etc.
∎ •To prepare weekly and monthly country-of-origin compliance plans and determine the members of the audit team.
∎ •To submit reports to the management regarding the status of said issues for necessary corrective measures.
∎ CTPAT Compliance:
∎ •To prepare a checklist of Customs-Trade Partnership Against Terrorism (CTPAT) based on;
∎ a)Physical security which includes a secured factory building, resisting unlawful entry and protection against outside intrusion, adequate locking devices for external and internal doors, windows, gates, fences, adequate lighting, separate parking areas for private and shipping vehicles, internal/external communication system in place, etc.
∎ b)Access control which includes the identification of all employees, visitors, and vendors, and procedures for challenging unauthorized/unidentified persons.
∎ c)Procedural security which includes a designated security officer to supervise the introduction/removal of cargo, documented products, verified seals on containers, incoming and outgoing goods, and personnel security.
∎ •To prepare monthly CTPAT compliance audit plan and determine members of the audit team.
∎ •To build a CTPAT compliance audit team consisting of concerned personnel.
∎ •To prepare monthly CTPAT compliance audit reports to the top management for necessary action

Additional Requirements:
∎ Age 40 to 50 years
∎ Only males are allowed to apply
∎ Adequate skills in Computer Application and excellent communication proficiency both in English & Bangla.
∎ Experiences in Woven Shirt, Spinning, Weaving & Dyeing factory will be given preference.

Salary: Negotiable

Compensation & Other Benefits:
∎ Salary Review: Yearly
∎ Festival Bonus: 2
∎ As per Company Rules

Job Source: Bdjobs.com Online Job Posting.

Application Deadline: 15 Feb 2023

Company Information:
∎ 30 Jan 2023
∎ Silver Line Group
∎ Address : Silver Tower (17th Floor), 52 Gulshan Avenue, Gulshan - 1, Dhaka - 1212
∎ Web : www.silverglobalfashion.com

Category: HR/Org. Development

: Interested candidates are requested to apply with CV, photograph, educational & experience certificates to Silver Composite Textile Mills Ltd., Silver Tower (19th Floor), 52 Gulshan Avenue, Gulshan-1, Dhaka-1212 or jobs@silverlinebd.com