Finance Associate

Job Description

Title: Finance Associate

Company Name: 3F – UNITED FEDERATION OF DANISH WORKERS

Vacancy: 1

Age: Na

Job Location: Dhaka

Salary: Tk. 60000 - 80000 (Monthly)

Experience:

• At least 8 years
• The applicants should have experience in the following business area(s): NGO

• Master of Commerce (MCom) in Accounting

• At least 8 years
• The applicants should have experience in the following business area(s): NGO

Additional Requirements

-Minimum Master’s Degree in Accounting.

-Knowledge of Microsoft Dynamics NAV is preferable.

-Experience of working with NGO Affairs Bureau is preferable.

-Structured and organized.

-Excellent English and Bangla language skills, verbal and written.

-Proficient in MS Excel, MS Word, and MS Power point. Able to type in both English and Bangla.

-Proficient in remote work and online communications.

-Understanding of project implementation modalities in Bangladesh.

-Ability to meet strict deadlines, handle situations of multi-tasking and to work in a multi

-cultural and diverse workforce. Must adhere to organizational rules and sign the Organizational Code of Conduct

Job Context

3F is registered in Bangladesh with the NGO Affairs Bureau as 3F – UNITED FEDERATION OF DANISH WORKERS and has been working in Bangladesh since 2015. 3F supports labour rights in Bangladesh and is currently implementing the project “Improving working and living conditions for Textile, garments and other industrial workers in Bangladesh” (July 2022 – December 2026). As part of the 3F Asia Regional Programme, there are also activities in other countries in the region, such as Sri Lanka.

Job Responsibilities

-Responsible for overall financial management, bookkeeping, office administration, personnel management and compliance with respect to all relevant local authorities including but not limited to NGO Affairs bureau and National Board of Revenue. Key tasks would include:

-Maintain financial accounts, including bookkeeping, for the 3F Asia Regional office. This will involve maintaining the books in Easy Soft ERP for local bookkeeping in Bangladesh and assisting team members in entries and filing for Microsoft Dynamics NAV for 3F Head Office in Copenhagen.

-Ensure all bookkeeping records with supporting documents and are safely filed in a systematic manner and scanned copies filed online as backup.

-Ensure timely payment of suppliers and service providers subject to appropriate documentation and approvals.

-Ensure appropriate VDS and TDS deductions. Make VDS and TDS entries for online challans and ensure timely payments to government treasury.

-Ensure timely payments of salaries, allowances, and benefits to staff members. Make appropriate deduction of tax from salaries and pay to government treasury as required by law.

-Ensure submission of quarterly TDS returns and maintain overall VAT and Tax compliance.

-Prepare monthly Bank reconciliation statements for all bank accounts operated by 3F Asia Regional Office for submission to 3F Head Office.

-Prepare monthly cash counts which have been verified and approved by the Regional Coordinator.

-Assist in preparing Biannual and Annual Financial Reports for submission to 3F Head Office.

-Assist in preparing Annual Budgets and biannual budget revisions for 3F Regional Office with the guidance of the Regional Coordinator and team members.

-Assist in preparing fund requests to 3F Head Office based on cash flow forecasts for the 3F Regional office with the guidance of the Regional Coordinator and in collaboration with team members.

-Assist Regional Coordinator and other members of the team in preparing and filing FD 6/FD 6 Revisions for the project with NGO Affairs Bureau.

-Prepare monthly statement of expenses for the project “Improving working and living conditions for Textile, garments and other industrial workers in Bangladesh” by district (Dhaka and Gazipur) to ensure that Program and Admin Associate is able to file monthly reports to Local Administration in due time as per the requirements of the NGO Affairs Bureau.

-Ensure compliance with relevant 3F procurement instructions and ensure documentation of relevant procurement processes.

-Assist in preparing financial statements and facilitating Annual Audits of the 3F Asia Regional Office for submission to the 3F Head Office.

-Prepare financial statements for and facilitate FD 4 Audits of the project for submission to NGO Affairs bureau within stipulated deadline.

-Ensure audit and submission of organizational tax return as per local laws.

-Apply for and secure Fund Clearance from NGO Affairs Bureau in cooperation with Program and Admin Associate.

-Prepare and provide necessary guidance on financial reporting formats to the partners. Ensure VAT and Tax compliance in expenditures and contracts with partners and service providers.

-Scrutinize and quality assure financial reports and supporting documentation submitted by 3F regional partners and service providers, and make recommendations on compliance and quality of financial reporting.

-Provide on-going training and other support to 3F regional partners and service providers related to budgeting, accounting / bookkeeping, and general administration, as well as procurement and financial reporting adhering to 3F standards and formats.

-Conduct financial monitoring of 3F Regional partners and service providers and file reports with recommendations in stipulated formats.

-Prepare all necessary work orders, contracts, agreements in compliance with local laws, 3F regulations and requirements.

-Prepare and file all employment contracts or amendments thereof in compliance with local laws and 3F guidelines.  Maintain records of attendance and leave availed by staff members, take necessary action on any unauthorized leave and ensure that all leave is within the terms agreed upon in the employment contract. Maintain detailed personnel files on all local staff members.

-Develop and maintain an effective filing system for the office so that all documents are filed in a secure manner and can be easily retrieved as needed.  

-Ensure procurement processes are undertaken in compliance with relevant 3F Manuals.

-Assist in event management, travel arrangements and other such functions as needed.

-Contribute to various daily tasks related to daily office operations and any other duties that are deemed relevant by the Regional Coordinator, including attending required events and activities, and supporting the 3F Team when required.

-Undertake periodic domestic and international travel for work as per the requirements of the project.

-Other additional responsibilities that may be assigned as per the needs of the organization.

Compensation & Other Benefits

• 2 – Day Weekend.

• Bengali New Year Bonus equivalent to 20% of Gross Salary (Pro-rata basis).

• Two festival bonuses in a year, each equivalent to 50% of Gross Salary (Pro-rata basis).

• Annual Leave, Sick Leave, Maternity leave and paternity leave.

• Limited Health Insurance.