Facility Coordinator

Job Description

Title: Facility Coordinator

Company Name: Friendship

Vacancy: Not specific

Job Location: Anywhere in Bangladesh

Employment Status: Contractual

Educational Requirements:
∎ Masters level University degree with advanced training/ course in psychology, sociology, anthropology, gender studies, social work, international affairs, humanitarian aid, or related field;

Experience Requirements:
∎ At least 2 year(s)

Job Context:
∎ Ability of systematic follow-up
∎ Capacity to identify and resolve problem relating to the program Punctuality
∎ Clear conception of project activities
∎ Pro activeness
∎ Team Building capacity
∎ Communicate effectively and precisely to ensure project implementation related activities
∎ Work as per the guidance and instruction from the respective line managers
∎ Timely completion of the assigned activities with positive results
∎ Maintain constant liaison with the Friendship management and field team including CiC, ACiC, Site Management, and Community Health Working group.
∎ Engaging to ensure service continuity, crisis management and security issues

Job Responsibilities:
∎ Provides specialized administrative support in the development, implementation, and marketing of program/project function.
∎ Coordinates activities of support staff, consultants, facility, and/or volunteers engaged in implementation and administration of program objectives
∎ Ensure implementation of policies and practices
∎ Work as per the budget guidance to ensure value for money
∎ Manage communications at all level without any gaps and lacking.
∎ Help build positive relations within the team and external parties
∎ Schedule and organize meetings/events and maintain agenda
∎ Prepare paperwork and order material through PR, MFR, etc
∎ Ensure the smooth running of the clinic including set-up, support staff supervision, security, maintenance, and liaison with landlords, contractors, and suppliers
∎ Maintain constant liaison with Friendship management and field team including CiC, ACiC, Site Management, and Community Health Working group
∎ Support the PMs, DPMs efforts to maintain a positive organizational climate with the highest professional and ethical standards
∎ Support and follow through on administrative requirements
∎ Support planning and coordination of program and its activities
∎ Support national recruitment drive for long term strategy, including interviewing and inducting applicants.
∎ Support growth and program development
∎ Ensure that all standardized forms are used and guidelines are followed strickly
∎ Work with the Program Manager and Deputy program manager to ensure a cash flow plan is established and there is sufficient cash access at the clinic.
∎ Maintain spend tracking system
∎ Support Base Logistics and Logistics Assistant with ad hoc procurement requests and stock replenishment.
∎ Develop and maintain a transparent and supportive communication structure with colleagues to ensure they are kept informed of relevant activities and requirements
∎ Keep updated records and create reports or proposals
∎ Manage staff scheduling to enable clinics to be open 24hours
∎ Administer team meetings and take notes/actions.
∎ Ensure technology is used correctly for all operations (video conferencing, presentations etc.)
∎ Assist with set up of facilities staff accommodation/housing/transport
∎ Initiate procurement of necessary items in consulting with SMO/ facility incharge; Keep constant follow up of the PR and Monthly Fund Requisitions and also ensure that all the logistics reaches in time

Additional Requirements:
∎ Working experience with vulnerable communities, basic needs, and social service experience, and/or advocacy programs.
∎ Experience of working with Non-Governmental organizations or local governmental authorities.
∎ Good communication skills and ability to conduct training and awareness
∎ Computer skills (Microsoft Outlook, Word, Excel)
∎ Good organizational and management skills.

Salary: Negotiable

Job Source: Bdjobs.com Online Job Posting.

Application Deadline: 5 Jun 2022

Company Information:
∎ 30 May 2022
∎ Friendship
∎ Address : K-14/2A, Baridhara North Road (Kalachadpur), Dhaka - 1212, Bangladesh
∎ Web : www.friendship.ngo

Category: NGO/Development

: “FRIENDSHIP is committed to safeguarding children, young people, and adults, and employees, Donors, visiting Doctors, visiting Journalists, visitors, beneficiaries including communities where we work and volunteers/interns. We believe every stakeholder and every member of the communities we work with, has the right to be protected from all forms of harm, abuse, neglect, harassment, and exploitation - regardless of age, race, religion, and gender, status as an individual with a disability or ethnic origin. Therefore, our recruitment policy and procedure fully include background checks and disclosure of criminal records in order to ensure safeguarding. FRIENDSHIP is an equal opportunity employer and will do everything possible to ensure that those who are suitable to work within our values and beliefs are recruited to work for us. Any personal persuasion will result in a disqualification of candidature”.Photograph must be enclosed with the resume.