Executive, Inventory & Communication

Job Description

Title: Executive, Inventory & Communication

Company Name: Silkways Group

Vacancy: 01

Age: At least 26 years

Job Location: Dhaka (Tejgaon Industrial Area)

Salary: Negotiable

Experience:

• 2 to 3 years
• Freshers are also encouraged to apply.

• Bachelor of Business Administration (BBA)
• Master of Business Administration (MBA)

• 2 to 3 years
• Freshers are also encouraged to apply.

• Age At least 26 years

• Ability to face new technology challenges.

• Proficiency in MS Excel & inventory management software

• Able to work in adverse situation.

• Must have depth knowledge in speaking, writing in English.

• Strong team work ethic – willing to jump in to assist others and willing to put in extra hours to meet critical deadlines.

• Strong analytical and problem-solving skills.

• Attention to detail and accuracy in handling data.

• Excellent organizational and time-management abilities.

1. Daily Bank Card Personalization & Reporting:

• Prepare daily balance sheets for all bank card personalization activities.

• Generate and send daily reconciliation and card issuance reports to HR for accurate bank stock updates.

• Create and dispatch daily summary reports (e.g., Bank Asia Debit & Agent) to the courier, and ensure delivery copies are sent to respective banks after card receipt confirmation.

2. Card Documentation & Quality Control:

• Review, verify, and sign ISO sheets for all bank personalization and plastic card batches to maintain process integrity.

• Ensure all personalization data and materials meet regulatory and quality standards before delivery.

3. Record Management & Audit Compliance:

• Maintain and preserve daily personalization delivery and received records, organized by bank, for internal audit readiness.

• Ensure document traceability and proper archiving for compliance and operational transparency.

4. Monthly Reporting & Inventory Oversight:

• Generate and dispatch monthly card issuance and stock reports to respective banks.

• Review and authorize the monthly Vault Control Log to confirm inventory accuracy and control measures.

5. Vault Operations & Backup Support:

• Act as the key backup personnel for inventory operations during absence of Vault Executive, ensuring timely card delivery to the personalization room.

• Maintain confidentiality and security of vault access and card movement.

6. Courier & Dispatch Management:

• Generate dispatch reports, coordinate with couriers, and ensure timely printing and shipment.

• Track courier records and maintain follow-up for secure delivery of cards.

7. Communication & Coordination:

• Serve as a communication bridge between Inventory, Personalization, HR, and Banking Partners to ensure smooth information flow and issue resolution.

• Respond to queries from internal departments and banks in a timely and professional manner.

8. Process Improvement & Data Accuracy:

• Continuously monitor workflow efficiency and recommend improvements to reduce errors and enhance turnaround time.

• Ensure accuracy in all data entry and reporting tasks, contributing to overall operational excellence.

9. Confidentiality & Risk Management:

• Uphold strict confidentiality standards when handling sensitive card and client information.

• Follow security protocols and ensure all activities align with regulatory compliance and internal policies.

• Carry out any other task assigned by management to support departmental goals and business continuity.

As Per Company Policy.