Executive Coordination Officer

Job Description

Title: Executive Coordination Officer

Company Name: Naksha Holdings limited

Vacancy: --

Age: At least 23 years

Job Location: Dhaka

Salary: Negotiable

Experience:

• 1 to 3 years
• The applicants should have experience in the following business area(s): Real Estate, Developer, Real Estate Startup, Land Management, Property Management & Preservation Services

• Bachelor/Honors

• 1 to 3 years
• The applicants should have experience in the following business area(s): Real Estate, Developer, Real Estate Startup, Land Management, Property Management & Preservation Services

• Age At least 23 years

Requirements

• 1-3 years of relevant experience in a coordination, executive support, or administrative role

• Graduate from a reputable university

• Strong academic background preferred

• Excellent communication skills in English and Bangla

• Strong writing and note-taking ability

• Highly organized and detail-oriented, with strong calendar discipline

• Good interpersonal and coordination skills

• Ability to manage multiple tasks and priorities simultaneously

• Professional attitude and presentable, client-facing manner

• Comfortable working in a dynamic and fast-moving environment

• Good command of Microsoft Office, Google Workspace, email, and digital communication tools

• Familiarity with CRM tools and task/workflow management platforms is an advantage

Preferred Qualities

• Mature mindset and strong sense of responsibility

• Self-motivated and proactive

• Flexible and dependable

• Calm under pressure and solution-oriented

• Strong sense of ownership over follow-up systems and information organization

About the Role

• We are seeking a smart, organized, and dependable Executive Coordination Officer to support the smooth running of a fast-paced business advisory and strategic coordination practice. The role covers communications, scheduling, assignment tracking, follow-ups, and documentation, and sits close to senior leadership on high-level projects and corporate coordination activities.

• The ideal candidate is highly organized, discreet, and comfortable managing multiple moving priorities someone who can maintain confidentiality, coordinate professionally with clients and stakeholders, and keep ongoing assignments on track. A strong coordinator in this role can dramatically improve organizational productivity by managing reminders, tracking commitments across workstreams, organizing stakeholder data, and producing clear daily action lists. This is a strong opportunity for a disciplined, detail-oriented, and intellectually curious professional who wants exposure to senior business leadership and strategic decision-making.

Key Responsibilities

• Manage schedules, appointments, reminders, and follow-ups

• Maintain organized records, notes, and assignment tracking

• Coordinate meetings, calls, and communications with clients and stakeholders

• Prepare summaries, meeting notes, and follow-up action lists

• Draft professional emails, letters, and other communication materials

• Track deadlines and ensure timely responses and submissions

• Maintain confidentiality and professional discretion at all times

• Assist with research, documentation, and project coordination tasks

• Organize digital files, contacts, and workflow systems

• Maintain CRM records and ensure stakeholder data stays accurate and current

• Support workflow and task management systems to keep projects moving on time

Industry

• Business Advisory / Strategic Coordination / Corporate Affairs

Working Hours

• 4 days per week, 12:00 PM - 5:00 PM

Reports To

• Principal / Senior Leadership

Compensation

• Competitive, based on qualifications, skills, and experience

• This role offers direct, close exposure to senior business leadership and strategic decision-making an environment that rewards initiative and rapid learning. High performers can expect:

• Direct mentorship from senior leadership across advisory and strategic engagements

• Growing ownership of client relationships, projects, and coordination systems over time

• Exposure to high-level business strategy, corporate affairs, and stakeholder management

• A pathway toward an expanded role - such as Executive Assistant, Chief of Staff, or Operations Coordinator -for those who demonstrate consistent impact

• Opportunities to broaden scope into research, client advisory support, and project management

• A foundation of practical business exposure that supports long-term career growth in corporate coordination, operations, or advisory fields