Documentation Specialist(Executive to Asst. Manager)

Job Description

Title: Documentation Specialist(Executive to Asst. Manager)

Company Name: Pakiza Software Ltd.

Vacancy: 1

Age: 20 to 40 years

Job Location: Dhaka (Dhanmondi)

Salary: Negotiable

Experience:

• 2 to 6 years
• The applicants should have experience in the following business area(s): Software Company, Garments, Textile

• Bachelor’s degree in Business Administration, English, Computer Science, Information Technology, or a related field.

• 2 to 6 years
• The applicants should have experience in the following business area(s): Software Company, Garments, Textile

• Age 20 to 40 years
• Only Male

• 2+ years of experience in proposal writing, tender documentation, or project documentation.

• Experience in government tender preparation including e-gp is highly preferred.

• Strong knowledge of RFP/RFQ/EOI preparation processes.

• Excellent command of English writing and communication.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).

• Strong organizational skills and attention to detail.

Proposal & Tender Documentation:

• Prepare technical proposals, financial proposals, EOI documents, and government tender submissions.

• Analyze tender requirements and prepare documentation in compliance with RFP, RFQ, ToR, and government procurement guidelines.

• Coordinate with internal teams to gather technical, financial, and legal information required for tender submission.

• Ensure all tender documents are complete, accurate, and submitted within deadlines.

• Maintain records of submitted tenders, proposals, and supporting documents.

 Project Documentation:

• Prepare and maintain project-related documentation such as:

  • Scope of Work (SoW)

  • Requirement Specifications

  • Project Plans

  • User Manuals

  • Progress Reports

  • Completion Reports

•  Work closely with project managers and technical teams to document project requirements, workflows, and deliverables.

• Ensure version control and proper archival of project documents.

 Business & Compliance Documentation:

• Draft company profiles, capability statements, compliance documents, and supporting papers for business development activities.

• Prepare presentation materials and reports for clients and management.

• Ensure all documentation follows company standards and client requirements.

 Coordination & Quality Assurance:

• Review and proofread all documents for clarity, accuracy, grammar, and formatting consistency.

• Ensure documentation aligns with branding and professional standards.

Liaise with government agencies or clients when clarification on documentation is required.

• T/A,Mobile bill,Performance bonus
• Lunch Facilities: Partially Subsidize
• Salary Review: Yearly
• Festival Bonus: 2