Executive - Tender Documentation
Job Description
Title: Executive - Tender Documentation
Company Name: MySoft Limited
Vacancy: 1
Age: Na
Job Location: Dhaka (Shewrapara)
Salary: Negotiable
Experience: --
Published: 2026-08-04
Application Deadline: 2026-09-03
Education:
Requirements: --
Skills Required:
Additional Requirements:
Responsibilities & Context:
We are seeking a detail-driven and proactive Tender Documentation Executive to manage the end-to-end tendering lifecycle for government software projects, with a primary focus on hospital management systems, digital health solutions, and public sector IT procurement in Bangladesh. The ideal candidate will be well-versed in the Public Procurement Act (PPA) and Public Procurement Rules (PPR) of Bangladesh, managing e-GP (Electronic Government Procurement) portals, and compiling precise technical and financial proposals.
Key Responsibilities
1. Tender Tracking & Evaluation
Monitor the national e-GP portal (eprocure.gov.bd) daily to identify relevant Request for Quotations (RFQs), Invitation for Tenders (IFTs), and Requests for Proposals (RFPs) related to healthcare, hospital automation, and IT solutions.
Analyze tender documents, Terms of Reference (ToR), and Request for Proposals (RFP) to evaluate technical, financial, and legal compliance requirements.
2. Document Preparation & Compilation
Prepare comprehensive technical proposals, compliance sheets, methodology statements, and work schedules tailored to hospital software requirements.
Coordinate with internal software development, database, and QA teams to gather technical specifications, software architecture details, and past project performance credentials.
Draft administrative documents, including company profiles, board resolutions, authorization letters, joint venture agreements (if applicable), and manufacturer authorization forms.
3. Financial Proposal & Costing
Collaborate with management and finance teams to prepare competitive financial bids, bill of quantities (BOQ), and price schedules in alignment with tender criteria.
Ensure all tax-related documentation (e.g., updated Trade License, TIN, VAT registration, and Income Tax clearance certificates) and bank solvency/liquidity certificates are current and attached.
4. e-GP Portal Management & Submission
Manage the company's profile and credentials on the e-GP portal, ensuring digital signatures (DSC) and user permissions are up to date.
Upload complete tender submissions securely and strictly before the submission deadline to avoid technical disqualification.
5. Post-Submission & Liaison
Track tender opening schedules, clarification meetings, and evaluation results.
Prepare responses to Clarification Requests or Queries raised by the Procuring Entity (PE) during the evaluation stage.
Maintain an organized archive of all submitted tenders, work orders, contracts, and communication logs with government ministries and hospitals.
Job Other Benifits:
- Weekly 2 holidays,Mobile bill
- Lunch Facilities: Partially Subsidize
- Salary Review: Yearly
- Festival Bonus: 2
Employment Status: Full Time
Job Work Place: Work at office
Company Information:
Gender: Both Male and Female can apply
Read Before Apply: Please apply only who are fulfilling all the requirements of this job
Category: IT & Telecommunication
