Director/ Deputy Director, Accounts & Finance (Re-advertisement)

Job Description

Title: Director/ Deputy Director, Accounts & Finance (Re-advertisement)

Company Name: Bangladesh Institute of Labour Studies - BILS

Vacancy: Undefined

Job Location: Dhaka

Employment Status: Full-time

Educational Requirements:
∎ Masters in Accounting with C.A. CC or MBA with major emphasis on Accounting or equivalent professional qualification which is required in order to have knowledge and understanding of the application of financial principles and procedures and of the whole structure of accounts and finance.

Experience Requirements:
∎ At least 8 year(s)

Job Context:
∎ Bangladesh has experienced a rapid growth, mainly in its industrial sectors, over the past 20 years and has reached a point where it has started shifting its priority from agriculture base to industry. However, rapid and unregulated growth can create serious problems. There exist significant problems in many sectors like occupational safety and health (OSH), working conditions, wage payments, freedom of association, and the lack of effective human resource management. In addition, weaknesses in national labour administration, industrial relations and social dialogue systems are adding to the above problems. Bangladesh Institute of Labour Studies-BILS joining hands with development partners of Bangladesh, UN Agencies, Govt Departments, NGOs devotes to protecting the rights of working people, enhancing the capacity of trade unions, and pursuing the labour peace which is essential to the prosperity and development.
∎ Bangladesh Institute of Labour Studies-BILS invites applications from qualified persons for the following position:
∎ Guidance and Supervision: Under the overall guidance and direct supervision of the Executive Director, BILS, the Director/Deputy Director (Accounts and Finance) will contribute to the implementation of the objectives of BILS and its projects in the areas of his/her competence. The responsibilities of the job require that its incumbent perform a broad selection of the following representative tasks:
∎ Job Location: BILS Office in Dhaka.

Job Responsibilities:
∎ To spearhead the BILS account department and maintain a distinct transparent way the Office's accounting and financial operation/functions and ensure implementation of all internal control systems according to the established rules, regulations, practices and procedures of BILS and recommend modification of financial systems as and when necessary.
∎ Ensure overall supervision and maintain BILS main accounts, combine account and project accounts.
∎ Maintain a close relation with bank(s) where BILS maintains its official accounts and ensure smooth and unhindered operation with bank(s).
∎ Ensure preparation of bank reconciliation statements at the end of each month.2
∎ Supervise support staff processing transactions and preparing reports; determine if instruction or guidance is necessary to correct or improve processing, and ensure that regular reporting cycle deadlines are met.
∎ Provide guidance to staff inside and outside the department or office, concerning correct interpretation of financial regulations, rules, and procedures as applied to particular transactions.
∎ Prepare recurrent monthly, quarterly & yearly financial reports for the BILS Management and draft commentaries; prepare forecasts (e.g., cash flow, expenditure or income) and initiate any required action.
∎ Define requirements and user's needs to systems specialists to produce specialized reports from financial databases.
∎ Supervise and ensure proper maintenance of subsidiary books of accounts like Petty Cash Book, Ledger Book & others.
∎ Ensure timely processing of all payments payable by the BILS.
∎ Review, on a random or exception basis, complex transactions processed by the responsible staff member (e.g., commitments, transfer of funds, disbursements etc).
∎ Prepare yearly budget/forecast for BILS and its projects and programs and undertake necessary revision thereof as and when necessary.
∎ To operate and preserve computerized accounting package and to provide training to the junior staff whenever required.
∎ Work as a member of BILS Purchase Committee provide advises the purchase committee on procurement of goods and services for BILS.
∎ Introduce an effective and appropriate "inventory system" for BILS and ensure its proper practice.
∎ Liaison with Donor Agency and fulfill their requirements and queries on financial issues.
∎ Appropriately handle Tax & VAT issues as per Bangladesh Government Rules.
∎ Arrange to meet audit queries raised by both Internal and External Auditor.
∎ Analyze and evaluate financial reports produced on a regular basis (typically computer generated); identify apparent anomalies or unusual trends and initiate corrective action; explain variances and produce reports and correspondence as required.
∎ Ensure an effective budgetary control system in place to keep the expenditure within allocated budget.
∎ Any other responsibility assigned by BILS management.

Additional Requirements:
∎ Age at most 50 years
∎ Minimum 8 year(s) job experience in the field and specially minimum 6 years in development organization (NGOs)
∎ Female Candidates are encouraged to apply
∎ Ability to analyze financial information from various sources, examining documentation, reconciling discrepancies or inconsistencies.
∎ Ability to relate financial/accounting theory to operating practices.
∎ Ability to draft reports and explain decisions effectively to staff within the department.
∎ Ability to use common office computer applications.
∎ Discretion is required as work may involve dealing with confidential material.
∎ Must have excellent command on English and Bangla and ability to prepare official correspondences independently.

Salary:
∎ Consolidated salary of TK 48,000/- (Negotiable for experienced candidate).

Application Deadline: May 2, 2019

Company Information:
∎ Bangladesh Institute of Labour Studies - BILS

Category: NGO/Development