Deputy Director (Accounts and Finance)

Job Description

Title: Deputy Director (Accounts and Finance)

Company Name: Bangladesh Institute of Labour Studies - BILS

Vacancy: 1

Job Location: Dhaka

Employment Status: Contractual

Educational Requirements:
∎ Masters in Accounting with CA or MBA

Experience Requirements:
∎ At least 8 year(s)

Job Context:
∎ Bangladesh Institute of Labour Studies-BILS, devotes the endeavors for protecting the rights of working people through enhancing the capacity of trade unions, invites applications from qualified persons.
∎ For BILS Office
∎ Job nature : Full Time (Contractual)
∎ Guidance and Supervision: Under the overall guidance and direct supervision of the Executive Director, BILS, the Director/ Deputy Director (Accounts and Finance) will contribute to the implementation of the objectives of BILS and its projects in the areas of his/her competence. The responsibilities of the job require that its incumbent perform a broad selection of the following representative tasks:

Job Responsibilities:
∎ To spearhead the BILS account department and maintain a distinct transparent way the Office?s accounting and financial operation/functions and ensure implementation of all internal control systems according to the established rules, regulations, practices and procedures of BILS and recommend modification of financial systems as and when necessary.
∎ Ensure overall supervision and maintain BILS main accounts, combine account and project accounts.
∎ Maintain a close relation with bank(s) where BILS maintains its official accounts and ensure smooth and unhindered operation with bank(s).
∎ Ensure preparation of bank reconciliation statements at the end of each month.
∎ Supervise staff processing transactions and preparing reports; determine if instruction or guidance is necessary to correct or improve processing, and ensure that regular reporting cycle deadlines are met.
∎ Provide guidance to staff inside and outside the department or office, concerning correct interpretation of financial regulations, rules, and procedures as applied to particular transactions.
∎ Prepare recurrent monthly, quarterly, six monthly & yearly financial reports for the BILS Management and draft commentaries; prepare forecasts (e.g., cash flow, expenditure or income) and initiate any required action.
∎ For BILS Office
∎ Define requirements and user?s needs to systems specialists to produce specialized reports from financial databases.
∎ Supervise and ensure proper maintenance of subsidiary books of accounts like Petty Cash Book, Ledger Book & others.
∎ Ensure timely processing of all payments payable by the BILS.
∎ Review, on a random or exception basis, complex transactions processed by the responsible staff member (e.g., commitments, transfer of funds, disbursements etc).
∎ Prepare yearly budget/forecast for BILS and its projects and programs and undertake necessary revision thereof as and when necessary.
∎ To operate and preserve computerized accounting package and to provide training to the junior staff whenever required.
∎ Work as a member of BILS Management Committee ensuring proper Financial Management of the organisation.
∎ Work as a member of BILS Purchase Committee provide advises the purchase committee on procurement of goods and services for BILS.
∎ Introduce an effective and appropriate "inventory system" for BILS and ensure its proper practice.
∎ Liaison with Donor Agency and fulfill their requirements and queries on financial issues.
∎ Appropriately handle Tax & VAT issues as per Bangladesh Government Rules.
∎ Arrange to meet audit queries raised by both Internal and External Auditor.
∎ Analyze and evaluate financial reports produced on a regular basis (typically computer generated); identify apparent anomalies or unusual trends and initiate corrective action; explain variances and produce reports and correspondence as required.
∎ Ensure an effective budgetary control system in place to keep the expenditure within allocated budget.
∎ Carryout day to day accounting and financial activities of specific projects assigned by BILS management following financial policies of the organisation as well as donor and NGO Bureau.
∎ Any other responsibility assigned by BILS management

Additional Requirements:
∎ Only females are allowed to apply
∎ Minimum 8 years related job experience in the field and especially in development organization (NGOs).
∎ Standard Computer literate with advanced skill of related software.
∎ Must have excellent command on English and Bangla and ability to prepare official correspondences independently.

Salary: Tk. 45000 (Monthly)

Application Deadline: December 30, 2019

Company Information:
∎ Bangladesh Institute of Labour Studies - BILS
∎ Address : House # 20, Road # 32 (Old), 11 (New), Dhanmondi R/A, Dhaka- 1209

Category: NGO/Development