Finance and Admin Manager

Job Description

Title: Finance and Admin Manager

Company Name: Development Organisation of the Rural Poor - DORP

Vacancy: 1

Age: At most 45 years

Job Location: Dhaka (Shewrapara)

Salary: Tk. 65336 (Monthly)

Experience:

• 8 to 10 years
• The applicants should have experience in the following business area(s): NGO

• Masters

• A Master’s Degree in Finance, Accounting, Business Administration, or a related field from reputed institutions.

• A professional accounting qualification (e.g., ACCA, CPA) is an added advantage.

• 8 to 10 years
• The applicants should have experience in the following business area(s): NGO

• Age At most 45 years

• Financial management of NGOs throughout the professional career and preferable age mostly 45 years.

• At least 8 years of experience in accounting and 10 years and above experience in financial management of NGO sector.

• Excellent proficiency in Accounting software.

• Clear understanding of TAX and VAT rules and procedures of Bangladesh.

• Integrity and transparency in handling finances.

• A collaborative approach to working with project teams, government and donors.

• Strong financial management and budgeting skills.

Job Summary: The Finance and Admin Manager equivalent to Deputy Director of organization. This is senior position of DORP which will be responsible for overseeing financial management, administrative operations, and ensuring compliance with organizational and donor regulations. The role involves managing project finances, maintaining accurate financial records, supporting budgeting processes, and ensuring smooth administrative operations.

Job Location: 36/2 East Shewrapara, Mirpur, Dhaka-1216 with frequent field visits.

Key Responsibilities:

Financial Management

• Oversee and manage the financial activities of all development projects of DORP. Ensuring compliance with organizational policies, donor requirements, and relevant accounting standards.

• Prepare, monitor, and manage project budgets, ensuring that all financial transactions are in line with the approved budget and project objectives.

• Ensure timely processing of payments, including staff salaries, partner payments, and vendor invoices, while maintaining accurate and up-to-date financial records.

• Produce monthly Balance Sheet including relevant reports.

• Development of detailed project budgets and financial forecasts for existing projects and proposed projects.

Compliance and Audit

• Ensure that all financial processes and procedures adhere to donor guidelines, organizational policies, and relevant legal regulations.

• Maintain accurate documentation of financial transactions, including receipts, invoices, and contracts, for audit purposes.

• Facilitate internal and external audits of the project by providing necessary financial records and ensuring prompt resolution of audit findings.

• Conduct regular compliance checks to ensure all procurement and financial activities are conducted with transparency and integrity.

Administrative Support

• Manage the day-to-day administrative operations to all project, ensuring the smooth functioning of office activities, logistics, and support services.

• Oversee procurement processes, ensuring that goods and services are purchased in line with procurement policies and project needs.

• Ensure proper inventory management of office supplies, project assets, and equipment, maintaining accurate records and ensuring their efficient use.

• Coordinate the administrative needs of the project team, including travel arrangements, meeting scheduling, and logistical support for workshops, events, and field activities.

Human Resource Support

• Assist in the recruitment process for project staff by managing administrative aspects such as advertising positions, scheduling interviews, and maintaining personnel records.

• Support staff payroll processing and ensure that all statutory deductions (e.g., taxes, social security) are correctly applied and remitted.

• Maintain up-to-date records of staff contracts, timesheets, and leave entitlements, ensuring compliance with organizational HR policies.

Reporting and Documentation

• Prepare monthly, quarterly, and annual financial reports for internal review and donor submission, ensuring accuracy and timeliness.

• Provide financial data and inputs to the Project Manager for donor reports, proposals, and project evaluations.

• Maintain organized and comprehensive records of all financial transactions, agreements, and correspondence related to the project.

Coordination and Communication

• Liaise with consortium partners, local vendors, service providers, and other stakeholders to ensure smooth financial and administrative operations.

• Coordinate with the Project Manager and other staff to ensure that financial management supports the effective implementation of project activities.

• Provide regular financial updates to the project team, offering guidance on financial matters and budget utilization.

Salary

• Total BDT 65,336 per month which includes basic BDT 39124 with other allowances. .

Compensation & Other Benefits

• Two (2) festival bonus, Provident Fund, phone allowances and TA/DA for filed visits as per organization’s policy.