Deputy Manager - Facility Management (Administration)

Job Description

Title: Deputy Manager - Facility Management (Administration)

Company Name: Akij Resources

Vacancy: 01

Age: Na

Job Location: Dhaka

Salary: Negotiable

Experience:

• 6 to 8 years
• The applicants should have experience in the following business area(s): Manufacturing (FMCG), IT Enabled Service, Shipping, Food (Packaged)/Beverage, Agro based firms (incl. Agro Processing/Seed/GM), Group of Companies, Packaging Industry, Cement Industry, Steel

• Bachelor of Business Administration (BBA) in Management

• 6 to 8 years
• The applicants should have experience in the following business area(s): Manufacturing (FMCG), IT Enabled Service, Shipping, Food (Packaged)/Beverage, Agro based firms (incl. Agro Processing/Seed/GM), Group of Companies, Packaging Industry, Cement Industry, Steel

Command & Control of Facilities :

• Exercise delegated authority from the Head of Administration over all facility support functions.
• Maintain discipline, punctuality, and protocol adherence among facility teams and outsourced staff.
• Conduct routine facility inspections to ensure readiness, hygiene, and security as per set standards.

Facility Operations Management :

• Oversee day-to-day operations of corporate and site facilities including utilities, building services, and office environment.
• Ensure timely maintenance and cleanliness of premises and ensure uninterrupted services.
• Manage AMC contracts for utilities (e.g. electricity, HVAC, elevators) and infrastructure.
• Establish checklists and SOP-driven routines for all facility operations.

Administrative Services Management :

• Support administrative coordination (stationery, seating, transport, cafeteria, reception).
• Maintain asset tracking and administrative inventory logs.
• Implement standard operating procedures (SOPs) to improve administrative efficiency.

Vendor & Contract Management :

• Evaluate, onboard, and monitor vendors for services including housekeeping, security, transport, etc.
• Command and supervise vendor performance, ensuring accountability and discipline in service delivery.
• Negotiate contracts with focus on value, reliability, and compliance with administrative protocols.
• Draft and review service-level agreements (SLAs) and monitor vendor performance metrics.
• Ensure timely renewal and termination of contracts with due compliance.

Health, Safety & Compliance :

• Conduct regular facility safety inspections and risk assessments.
• Ensure compliance with fire safety, emergency preparedness, and workplace hygiene protocols.
• Support internal audits and regulatory inspections related to facilities and admin practices.

Budgeting & Cost Control :

• Prepare and Assist in formulating and executing facility budgets in alignment with administrative strategy.
• Identify cost-saving opportunities in utility usage, space optimization, and vendor services.
• Maintain MIS reports and present monthly expense analysis to leadership.

• T/A,Weekly 2 holidays,Mobile bill,Insurance,Gratuity,Provident fund
• Salary Review: Yearly
• Lunch Facilities: Partially Subsidize
• Festival Bonus: 2