Deputy Director (Procurement, Store & Sales)

Job Description

Title: Deputy Director (Procurement, Store & Sales)

Company Name: Dhaka Ahsania Mission

Vacancy: --

Age: At most 50 years

Job Location: Dhaka (Dhanmondi)

Salary: --

Experience:

• At least 10 years

• Master of Business Administration (MBA)

• Master’s degree in Business Administration, Public Administration, Supply Chain Management, Management, Finance, Accounting or any other related discipline and other job related professional qualifications from recognized universities / Institutions.

• At least 10 years

• Age At most 50 years

• Experience: 10 years in the relevant field. Minimum 5 years as Assistant Director /Manager level position.

• Age: 50 years. Age limit may be relaxed for highly experienced and qualified candidates.

Job Context:

Dhaka Ahsania Mission (DAM) is a National NGO with Consultative Status with UN ECOSOC and UNESCO. It works for social and spiritual development of the human community. Founded by Khan Bahadur Ahsanullah(R.), an eminent educationist, reformer and Sufi. The founding motto of DAM is ‘Divine and Humanitarian Service’, over last 65 years DAM has been serving the human community for improved living conditions enhancing people’s capacities to maximally utilize their inner potentials. DAM’s current diversified works encompass multidimensional field programs and self-governing institutions in education, health and economic development sectors in Bangladesh.DAM is now looking for a competent, energetic, self-motivated and high experienced Bangladeshi professional as Deputy Director, Procurement, Store & Sales (PSS) for immediate appointment.

Reportable to: Director, Administration of DAM.

Specific Responsibilities:

• Responsible for the preparation and process purchase orders and documents in accordance with organizational policies and procedures.

• Prepare budget and plan for all procurement activities.

• Receive/prepare material requisitions and place to central purchase committee and provide necessary actions for collecting tender/quotation.

• Purchase all kind of materials in accordance with approved requisition.

• Ensure best value purchase verifying the market rate and product quality.

• Submit all bills timely to Finance & Accounts Division after the completion of any purchase.

• Prepare a comparative statement and take approval from Management.

• Ensure timely delivery according to the daily demand schedule.

• Ensure proper record of the materials/goods in store maintaining a ledger and ensure their proper conservation.

• Prepare monthly store requisition and stock report.

• Personally visit market to judge accurate market price of materials.

• Maintain all documents, vouchers and bills for audit.

• Monitor and track procurement demands to ensure compliance with purchasing requirements.

• Generate and issue purchase orders while overseeing the procurement process.

• Prepare and process payment documents, ensuring smooth payment disbursement to suppliers.

• Maintain strong relationships with national and international suppliers to sustain long-term procurement partnerships.

• Track, document, and maintain a database of all purchase orders, updating stakeholders regularly.

• Implement and maintain organizational procurement policies and procedures in accordance with standards and government regulations.

• Negotiating and completes contracts with vendors for optimal cost and on time delivery.

• Establishing delivery schedules, monitor progress and contact suppliers to resolve problems.

• Prepare periodical procurement reports.

• Estimating and establishing cost parameters and budgets for purchases.

• Invite, assess, and recommending supplier tenders, bids, quotations, and proposals.

• Reviewing, comparing and analyzing data to determine which vendors offer the best value for products and services.

• Maintaining and updating a list of vendors/suppliers.

• Monitoring stock level, Re-order level, Safety Stock, Material requirement planning etc.

• Managing the efficient receipt, storage and dispatch of a wide range of goods from the warehouse.

• Ensure distribute of store materials as per requisition.

• To maintain FIFO & LIFO when issuing materials.

• Responsible for smooth operation of total store management.

• Ensure that all items should be received through maintaining GRN (Good Receive Note) and items should be received through challan.

• Performing monthly, quarterly and yearly physical inventory report.

• Cross check the stock before purchasing the goods. .

• Distribute store materials to concern department as per requisition.

• Ensure all receive and distribution of store materials are properly documented and released.

• Performs other works assigned by management.

Additional Requirements

• Good analytical ability, time management & record management skill.

• Strong communication and negotiation skills.

• Vast knowledge in Procurement with supply chain, Inventory and Warehouse Managements.

• Must be need to have professional attitude.

• Responsible, Reliable, energetic, Polite and hardworking.

• Computer literacy is a must.

• Ability to work independently and under time pressure.

• Work closely with the team members, user, and suppliers.

• Knowledge of relevant policy and procedures.

• Salary: Negotiable. Candidates are requested to mention their expected salary in the application.