Private Secretary to the President

Job Description

Title: Private Secretary to the President

Company Name: Dhaka Ahsania Mission

Vacancy: --

Age: At least 40 years

Job Location: Dhaka

Salary: Negotiable

Experience:

• At least 3 years
• The applicants should have experience in the following business area(s): College, NGO, Hospital

• Bachelor/Honors

• Postgraduate in any discipline.

• Diploma/ certificate on secretarial job or related field will be preferred.

• At least 3 years
• The applicants should have experience in the following business area(s): College, NGO, Hospital

• Age At least 40 years

• Age: 40 years. Age limit is flexible for highly experienced candidates.

• Experience: At least 3 year(s) as Private Secretary or similar administrative position.

• In a depth knowledge of office management and filing system;

• Excellent time-management skills;

• Outstanding written and verbal communication and negotiation skills;

• Good command in English both written and verbal;

• Excellent computer skills in Microsoft Word, Excel, Power Point etc;

• Excellent interpersonal communication skills;

• Integrity and confidentiality;

• Self-motivated and able to work under stress;

• Self- Confidence;

Job Context

• Dhaka Ahsania Mission (DAM) is a non-government development organization founded by Khan Bahadur Ahsanullah (R.), an eminent educationist, reformer and Sufi. The founding motto of DAM is Divine and Humanitarian Service. Since its establishment in 1958, DAM works in the fields of social development such as education, livelihood, health and human rights thus serves the disadvantaged groups of population towards improving living and spiritual development of human-beings.

• To look after the functional activities of President’s office, we are looking for a highly experienced Private Secretary to the President for immediate appointment:

Job Description / Responsibility

• Welcome visitors, answer questions and organize meetings as directed by the President;

• Manage, organize and maintain President’s programme time schedule, scheduling reminding appointments and follow-up;

• Take notes of meetings, conferences and day to day activities of the President;

• Make travel arrangements for the President which includes VISA applications, airline and hotel reservations, car rental, local transportation, meals etc.

• Arrange/ prepare presentations, documentations, print hand-outs, agenda, memos, dairies etc. for all meetings of the President;

• Maintain and regularly update basic information of organization’s staff, all projects and institutions of the organization;

• Maintain paper and computer filing system;

• Maintain, store and update all documents of the President’s office;

• Receive and distribute relevant information to/from internal and external sources by telephone, email or in person;

• Help key executives of DAM and support stakeholders by supplying needed information

• Take bangla & english dictations in good written form;

• Reply independently of e-mails;

• Liaison between Staff Members and the President;

• Perform other duties as and when assigned by the President;

• Salary: Negotiable. But candidates are requested to mention their expected salary.