HR & Admin Officer

Job Description

Title: HR & Admin Officer

Company Name: Mugdho Foods

Vacancy: 2

Age: At least 20 years

Job Location: Dhaka

Salary: Negotiable

Experience:

• At least 2 years
• Freshers are also encouraged to apply.

• Bachelor of Business Administration (BBA)
• Bachelor of Science (BSc) in Human Resource Management
• Bachelor/Honors

• At least 2 years
• Freshers are also encouraged to apply.

• Age At least 20 years

• Candidates must have advanced proficiency in Microsoft Word, Excel, PowerPoint, Outlook and Google Workspace.
• Excellent communication skills in both Bengali and English.
• Strong drafting ability for official letters and business correspondence.
• Excellent typing speed in both English and Bengali (Bijoy).
• Smart, proactive, well-groomed, and capable of handling multiple assignments efficiently.
• Excellent organizational and time management skills.
• High level of integrity, professionalism and confidentiality.
• Strong interpersonal and coordination skills.
• Must be willing to travel and stay anywhere in Bangladesh, even on short notice.
• Ability to work under pressure and meet strict deadlines.

Recruitment & Talent Acquisition:

Support the end-to-end recruitment process, including CV screening, interview coordination, and candidate communication. 

Coordinate with selected candidates regarding offer acceptance, joining formalities, and required documentation.

Prepare appointment letters, employment contracts, and other recruitment-related documents.

Maintain the recruitment tracker, candidate database, and recruitment reports.

Ensure a smooth onboarding experience by coordinating new employee joining formalities and induction activities.

HR Services:

Manage the issuance, renewal, and replacement of employee ID cards and visiting cards.

Coordinate employee bank account opening and maintain related documentation for payroll processing. 

Provide day-to-day HR support by responding to employee queries related to leave, attendance, and HR policies.

Prepare monthly birthday lists, arrange birthday cards, coordinate celebrations, and circulate birthday wishes through email.

Support employee onboarding, confirmation, transfer, promotion, and other employee lifecycle activities.

Maintain effective communication with employees to ensure timely HR service delivery.

Compensation & Benefits:

Prepare and verify monthly attendance records to facilitate accurate payroll processing.

Coordinate with the respective SBU Accounts department to ensure timely and accurate salary disbursement.

Process festival bonuses, annual increments, and other employee benefits as per company policy.

Process employee separation, including full and final settlement documentation.

Prepare maternity and paternity benefit claims and ensure timely processing.

Maintain records of salary deductions, loans, advances, and payroll adjustments.

Support payroll reconciliation and ensure compliance with company policies and applicable labor laws.

HRIS & Employee Database Management:

Maintain and regularly update employee personal files and HR master database.

Ensure all employee information is accurately entered and updated in the HRIS/ERP system.

Maintain proper documentation and confidentiality of all employee records.

Record and monitor employee advances, disciplinary actions, and other HR-related information in both HRIS and personnel files.

Prepare HR metrics, manpower reports, attrition analysis, attendance reports, and other management reports.

Generate daily, weekly, and monthly HR reports as required by management.

Employee Engagement & Organizational Development:

Coordinate monthly employee birthday celebrations and recognition activities.

Organize International Women's Day and other corporate celebrations, observance days, and employee engagement programs.

Assist in planning and executing employee engagement initiatives to promote a positive workplace culture.

Support the organization of training programs, orientation sessions, workshops, and learning initiatives.

Coordinate employee feedback initiatives, surveys, and engagement activities as assigned.

HR Reporting & Compliance:

Prepare HR dashboards, reports, presentations, and workforce analytics for management.

Ensure HR documentation complies with company policies and Bangladesh Labour Act requirements.

Support internal and external HR audits by providing required documents and reports.

Other Responsibilities:

Assist in the development, implementation, and continuous improvement of HR policies, procedures, and SOPs.

Support HR process automation and digital HR initiatives, including HRIS/ERP implementation and enhancement.

Coordinate with different Strategic Business Units (SBUs) to ensure smooth execution of Group HR activities.

Perform any other HR or operational responsibilities assigned by the reporting supervisor or management from time to time